2020-06-08450
REGULAR MEETING
CYPRESS CITY COUNCIL
June 8, 2020
6:30 P.M.
The Cypress City Council conducted this meeting via teleconference only in accordance
with California Governor Newsom's Executive Orders N-29-20 and COVID-19 pandemic
protocols.
Mayor Johnson called the meeting to order at 6:30 p.m.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Rob Johnson (via teleconference)
Mayor Pro Tem Marielien Yarc (via teleconference)
Council Member Stacy Berry (via teleconference)
Council Member Paulo Morales (via teleconference)
Council Member Jon Peat (via teleconference)
STAFF PRESENT
City Manager Peter Grant (via teleconference)
City Attorney Anthony Taylor (via teleconference)
Director of Finance and Administrative Services Matt Burton (via teleconference)
Chief of Police Rod Cox (via teleconference)
Director of Community Development Doug Dancs (via teleconference)
Director of Recreation and Community Services Cameron Harding (via teleconference)
City Clerk Alisha Famell (via teleconference)
Assistant City Engineer Nick Mangkalakiri (via teleconference)
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
None.
WORKSHOP SESSION
Fiscal Year 2020-21 Proposed 7 -Year Capital Improvement Program
The Assistant City Engineer provided a report on this item.
City Council discussion ensued.
No action was taken.
Mayor Johnson recessed the meeting at 6:42 p.m.
RECONVENE
The 7:00 p.m. session of the City Council meeting was called to order at 7:00 p.m. by
Mayor Johnson.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Rob Johnson (via teleconference)
CITY COUNCIL MINUTES JUNE 8, 2020
Mayor Pro Tem Marielien Yarc (via teleconference)
Council Member Stacy Berry (via teleconference)
Council Member Paulo Morales (via teleconference)
Council Member Jon Peat (via teleconference)
STAFF PRESENT
City Manager Peter Grant (via teleconference)
City Attorney Anthony Taylor (via teleconference)
Director of Finance and Administrative Services Matt Burton (via teleconference)
Chief of Police Rod Cox (via teleconference)
Director of Community Development Doug Dancs (via teleconference)
Director of Recreation and Community Services Cameron Harding (via teleconference)
City Clerk Alisha Farnell (via teleconference)
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
The City Attorney reported that the City Council met in Workshop Session regarding the
Fiscal Year 2020-21 Proposed 7 -Year Capital Improvement Program. He stated that a
briefing was received by City Council and no action was taken.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
None.
PUBLIC HEARINGS
Item No. 1: Consider and Receive Comments from the Community Regarding
Proposed Charter Amendments
The City Clerk provided a report on this item.
City Council discussion ensued.
The public hearing was opened.
Shelley Henderson, Cypress, spoke regarding City news releases.
The public hearing was closed.
It was moved by Council Member Peat and seconded by Mayor Pro Tem Yarc, to receive
and file comments from the community regarding proposed amendments to the Cypress
City Charter.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
Mayor Pro Tem Yarc stated that in voting
Calendar, the record should reflect that she is
Council Member Berry stated that in voting
Calendar, the record should reflect that she is
2
for any motion to approve the Consent
voting No on Agenda Item No. 4.
for any motion to approve the Consent
voting No on Agenda Item No. 4.
451
452
CITY COUNCIL MINUTES JUNE 8, 2020
It was moved by Council Member Peat and seconded by Council Member Morales, to
approve Consent Calendar Items No. 2 through 12.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 2: Receive and File Public Comments Submitted for the June 8, 2020 City
Council Meeting
Recommendation: Receive and file submitted public comments.
Item No. 3: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 4: Second Reading of Ordinances to Amend the Cypress Business &
Professional Center Specific Plan 19-1 and Approve a Development Agreement
with SP Acquisition, LLC
Recommendation: Adopt both Ordinances by title only and waive further reading.
ORDINANCE NO. 1184
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CALIFORNIA, ADOPTING AMENDMENTS TO VARIOUS SECTIONS OF THE
CYPRESS BUSINESS AND PROFESSIONAL CENTER SPECIFIC PLAN,
SEPARATING PLANNING AREA 5 INTO 5A AND 5B AND ADDING
LANGUAGE PERTAINING TO NEW PLANNING AREA 5B.
ORDINANCE NO. 1185
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CALIFORNIA, APPROVING A DEVELOPMENT AGREEMENT BY AND
BETWEEN THE CITY OF CYPRESS AND SP ACQUISITION, LLC FOR THE
CYPRESS CITY CENTER PROJECT AND ADOPTING FINDINGS IN
SUPPORT THEREOF
Item No. 5: Adopt the Fiscal Year 2020-21 Appropriations Limit
Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2020-21
appropriations limit.
RESOLUTION NO. 6784
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS
ESTABLISHING THE CITY'S APPROPRIATIONS LIMIT
FOR THE 2020-21 FISCAL YEAR.
Item No. 6: Adopt the Cypress Recreation and Park District's Fiscal Year 2020-21
Appropriations Limit
Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park
District's Fiscal Year 2020-21 appropriations limit.
3
453
CITY COUNCIL MINUTES JUNE 8, 2020
RESOLUTION NO. 6785
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, EX OFFICIO
GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND
PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS
ESTABLISHING THE CYPRESS RECREATION AND PARK DISTRICT'S
APPROPRIATIONS LIMIT FOR THE 2020-21 FISCAL YEAR.
Item No. 7: Adopt Annual Statement of Investment Policy
Recommendation: Adopt a Resolution approving the Annual Statement of Investment
Policy.
RESOLUTION NO. 6786
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING
AS THE EX OFFICIO GOVERNING BOARD OF DIRECTORS OF THE
CYPRESS RECREATION AND PARK DISTRICT, ADOPTING THE ANNUAL
STATEMENT OF INVESTMENT POLICY
Item No. 8: Approve an Amendment to the Agreement for Social Media and
Communications Consulting Services
Recommendation: Approve an amendment to the contract services agreement for
social media and communications consulting services with Colbie Ermolenko and
authorize the City Manager to execute the amendment.
Item No. 9: Approve Plans and Specifications and Award Contracts for the
Concrete Rehabilitation, Project 238
Recommendation:
1. Approve Plans and Specifications for the Concrete Rehabilitation, Project 238; and
2. Award a contract to CT&T Concrete Paving, Inc. of Diamond Bar, CA, for $259,650,
and authorize a contingency of $39,000; and
3. Approve a Task Order for Construction Inspection Services to TRC/Vali Cooper and
Associates, Inc. for $26,640, and authorize a contingency of $4,000.
Item No. 10: Receive and File the Five -Year Technology Master Plan
Recommendation: Receive and file the five-year Technology Master Plan for FY 2020-
21 through FY 2024-25
Item No. 11: Receive and File a Side Letter Agreement Between the City of Cypress
and the Cypress Employees' Association
Recommendation: Receive and file a side letter agreement between the City of
Cypress and the Cypress Employees' Association to establish up to 80 hours of COVID-
19 related paid leave for certain employees in the classification of Police Services
Officer.
Item No. 12: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of May 16, 2020 through May 29, 2020
Recommendation: Approve the attached payment register summarized below for the
period of May 16, 2020 through May 29, 2020:
• Electronic Funds Transfers 7878 through 7896
4
454
CITY COUNCIL MINUTES JUNE 8, 2020
• Warrants 53964 through 54054
• Payroll Transfer W1419
NEW BUSINESS
Item No. 13: Award a Contract for Community Outreach for the Rehabilitation of
Arnold Cypress Park
The Director of Recreation and Community Services provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Peat and seconded by Mayor Pro Tem Yarc, to award
a community outreach contract to Richard Fisher Associates for $34,863 for the
rehabilitation of Arnold Cypress Park and approve a $34,863 transfer in the District's
General Fund from personnel to professional services.
Prior to the vote, Council Member Berry experienced technological difficulties and was
unable to participate in the vote. Council Member Berry stated that she would like the
Minutes to reflect that her intent was to vote AYE on this item.
The motion was carried by the following roll call vote:
AYES: 4 COUNCIL MEMBERS: Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 1 COUNCIL MEMBERS: Berry
Item No. 14: Ratify the Cypress Small Business Relief Program
The City Manager provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Berry and seconded by Council Member Morales, to
ratify the Cypress Small Business Relief Program; receive an file the Subrecipient
Agreement with County of Orange; establish a new fund to account for CARES Act
funding (Fund 115); increase estimated revenues and appropriations in the new CARES
Act fund by $1,159,840; and authorize the City Manager to review applications, determine
eligibility, award grants to qualified businesses and enter into any other agreements
necessary to administer the program.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 15: Receive an Update from the Police Chief Regarding Regional Civil
Unrest and Public Safety
The Police Chief provided a report on this item.
City Council discussion ensued.
No action was taken.
Item No. 16: Receive Update from the City Manager and City Departments
Regarding the COVID-19 Emergency, and Provide Direction to the City Manager
Concerning City Operations, Allocation of City Resources, Maintenance of
Essential Services, Temporary Suspension and/or Closure of Non -Essential Public
5
CITY COUNCIL MINUTES JUNE 8, 2020
Services and Facilities, Management of City Finances, Measures Necessary to
Protect Public Health and Safety, and Expenditures Necessary to Meet the
Community's Needs
The City Manager and Department Directors provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Peat and seconded by Council Member Berry, to direct
the City Manager to draft a letter for the Mayor's authorization, on behalf of the City
Council, to be sent to Governor Newsom, the City's State Legislators, and the County
Board of Supervisors urging common sense modifications to the state's resiliency
roadmap to permit playgrounds and sport courts to reopen.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City
Council)
Shelley Henderson, Cypress, spoke regarding publicity of the Cypress Small Business
Relief Program.
COUNCIL MEMBER REPORTS AND REMARKS
Mayor Pro Tem Yarc:
No report.
Council Member Berry:
Prior to the vote on Agenda Item No. 13, Council Member Berry experienced
technological difficulties and was unable to participate in the vote for said item. Council
Member Berry stated that she would like the Minutes to reflect that her intent was to vote
AYE on Agenda Item No. 13.
Council Member Morales:
No report.
Council Member Peat:
No report.
Mayor Johnson:
No report.
CITY MANAGER REMARKS
The City Manager extended his appreciation to the Cypress Police Department and the
other agencies that assisted with efforts related to the protest held in Cypress.
Orange County Fire Authority Division Chief Mike Petro provided an update on
operations.
ADJOURNMENT — IN MEMORY OF CYPRESS RESIDENT AND POLICE
DEPARTMENT VOLUNTEER ED SPURGEON
6
456
CITY COUNCIL MINUTES
JUNE 8, 2020
Mayor Johnson adjourned the meeting at 8:39 p.m. to an adjourned Regular Meeting, to
be held on Monday, June 22, 2020, beginning at 5:30 p.m. in the Executive Board Room.
ATTEST:
MAYOR QF/`rHE CITY OF CYPRESS