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2020-07-24472 REGULAR MEETING CYPRESS CITY COUNCIL August 24, 2020 5:30 P.M. The Cypress City Council conducted this meeting via teleconference only in accordance with California Governor Newsom's Executive Orders N-29-20 and COVID-19 pandemic protocols. Mayor Johnson called the meeting to order at 5:32 p.m. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson (via teleconference) Mayor Pro Tem Marielien Yarc (via teleconference) Council Member Stacy Berry (via teleconference) Council Member Paulo Morales (via teleconference) - arrived at 5:47 pm Council Member Jon Peat (via teleconference) STAFF PRESENT City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) None. CLOSED SESSION The City Attorney reported that the City Council would be meeting in Closed Session as follows: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Manager PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Clerk CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: • Executive Management • Cypress Police Officers' Association At 5:34 p.m., the Mayor recessed the meeting. RECONVENE The 7:00 p.m. session of the City Council meeting was called to order at 7:07 p.m. by Mayor Johnson. 473 CITY COUNCIL MINUTES August 24, 2020 ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson (via teleconference) Mayor Pro Tem Mariellen Yarc (via teleconference) Council Member Stacy Berry (via teleconference) Council Member Paulo Morales (via teleconference) Council Member Jon Peat (via teleconference) STAFF PRESENT City Manager Peter Grant (via teleconference) City Attorney Anthony Taylor (via teleconference) Director of Finance and Administrative Services Matt Burton (via teleconference) Chief of Police Rodney Cox (via teleconference) Director of Public Works Doug Danes (via teleconference) Director of Recreation and Community Services Cameron Harding (via teleconference) Planning Director Alicia Velasco (via teleconference) City Clerk Alisha Farnell (via teleconference) City Engineer Kamran Dadbeh (via teleconference) Asst. Director of Finance & Administrative Services Donna Mullally (via teleconference) Recreation and Community Services Manager Jeff Draper (via teleconference) City Planner Jeff Zwack (via teleconference) Maintenance Superintendent Kirk Streets (via teleconference) Recreation Supervisor Jenni Worsham (via teleconference) Recreation Supervisor Shelly Myers (via teleconference) Senior Management Analyst Jason Machado (via teleconference) Management Analyst Kirsten Graham (via teleconference) Communications and Marketing Analyst Brooke Straus (via teleconference) REPORT OF WORKSHOP AGENDA/CLOSED SESSION The City Attorney reported that the City Council met in Closed Session regarding the items listed on the agenda and no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS Orange County Fire Authority Update Introduction of Planning Director Alicia Velasco ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) Anne Hertz, Cypress, spoke regarding Agenda Item No. 12 and the Boys & Girls Club of Greater Anaheim -Cypress Stephanie Harrison, Westminster, spoke regarding coyote concerns Wendy Tochihara, Huntington Beach, spoke regarding coyote concerns PUBLIC HEARINGS All Council Members disclosed that they had not had communications with anyone relevant to a Public Hearing item. 2 474 CITY COUNCIL MINUTES August 24, 2020 Item No. 1: Approve a Parking Structure at 5701 Katella Avenue — Conditional Use Permit No.3173 The City Planner provided a report on this item. City Council discussion ensued. The public hearing was opened. The applicant agreed to the conditions of approval and provided a brief presentation. No members of the public spoke regarding the public hearing. The public hearing was closed. It was moved by Council Member Peat and seconded by Council Member Berry, to approve Conditional Use Permit No. 3173, subject to the attached conditions. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6800 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING CONDITIONAL USE PERMIT NO. 3173 Item No. 2: Adopt an Ordinance Amending the Municipal Code to Adopt the Animal Control Ordinances of the County of Orange Recreation Supervisor Worsham provided a report on this item. City Council discussion ensued. The public hearing was opened. No members of the public spoke regarding the public hearing. The public hearing was closed. It was moved by Council Member Peat and seconded by Mayor Pro Tem Yarc to conduct the public hearing, take public testimony, waive further reading and adopt the attached ordinance, by title only, amending Chapter 3 of the City of Cypress Municipal Code to adopt by reference the Animal Control Ordinances of the County of Orange. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORDINANCE NO. 1186 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING CHAPTER 3 OF THE CYPRESS MUNICIPAL CODE IN ITS ENTIRETY, THEREBY ADOPTING BY REFERENCE THE FOLLOWING CODIFIED ORDINANCES OF THE COUNTY OF ORANGE WITH CERTAIN AMENDMENTS: DIVISION 1 (ANIMAL CONTROL, WELFARE AND LICENSE REQUIREMENTS) OF TITLE 4 (HEALTH SANITATION AND ANIMAL REGULATIONS), ARTICLE 1 (DEFINITIONS) OF DIVISION 1 (GENERAL) OF 475 CITY COUNCIL MINUTES August 24, 2020 TITLE 5 (BUSINESS AND SPECIAL LICENSES, REGULATIONS), SECTIONS 5-1-29 (LICENSES OR PERMITS REQUIRED) AND 5-1-30 (MULTIPLE BUSINESSES) OF ARTICLE 2 (LICENSES OR PERMITS REQUIRED) OF DIVISION 1 (GENERAL) OF TITLE 5 (BUSINESS AND SPECIAL LICENSES, REGULATIONS), ARTICLE 3 (BUSINESS REGULATIONS) OF DIVISION 1 (GENERAL) OF TITLE 5 (BUSINESS AND SPECIAL LICENSES, REGULATIONS), DIVISION 2 (GENERAL LICENSE AND PERMIT REQUIREMENTS AND PROCEDURE) OF TITLE 5 (BUSINESS AND SPECIAL LICENSES, REGULATIONS), AND ARTICLE 17 (ANIMAL FACILITIES) OF DIVISION 3 (SPECIFIC ADDITIONAL LICENSE OR PERMIT REQUIREMENTS AND BUSINESS REGULATIONS) OF TITLE 5 (BUSINESS AND SPECIAL LICENSES, REGULATIONS); AND PENALTIES FOR VIOLATION THEREOF CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Member Berry stated that she would like the record to reflect that she is voting No on Agenda Item No. 11, Award Contracts for the Purchase of Cypress Sports Park Amenities, as she remains opposed to moving forward with the Sports Park design, equipment purchase, and build at this time in the midst of the pandemic. Council Member Morales stated that Agenda Item No. 16, the Warrant Register, includes electronic fund transfer no. 8117 for $674.17 for a reimbursement he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on electronic fund transfer no. 8117 for the reason disclosed. It was moved by Council Member Morales and seconded by Mayor Pro Tem Yarc, to approve Consent Calendar Items No. 3 through 16. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 3: Receive and File Public Comments Submitted for the August 24, 2020 City Council Meeting Recommendation: Receive and file submitted public comments. Item No. 4: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 5: Approve Minutes — Meeting of July 13, 2020 Recommendation: Approve as submitted. Item No. 6: Accept Office of Traffic Safety DUI / Traffic Enforcement Grant Recommendation: 1. Accept the Office of Traffic Safety DUI / Traffic Enforcement grant; and 2. Appropriate $78,000 in the General Fund Grants Fund; and 3. Increase estimated revenues in the General Fund Grants Fund by $78,000; and 4. Authorize the City Manager to sign all documents related to the grant. 4 476 CITY COUNCIL MINUTES August 24, 2020 Item No. 7: Adopt a Resolution Approving and Authorizing the Application for Proposition 68 Statewide Park Development and Community Revitalization Program Grant Funds to Develop the Nine -Acre Sports Park at the Corner of Cerritos and Lexington Recommendation: Adopt a Resolution, approving and authorizing the application for Statewide Park Development and Community Revitalization Program Grant Funds to develop the nine -acre sports park at the corner of Cerritos and Lexington. Item No. 8: Approve Contract Services Agreements for On -Call Architecture Services Recommendation: Approve an on-call contract services agreement with BOA Architecture. Item No. 9: Approve Posting Campaign Disclosure Forms on the City Website Recommendation: Approve posting campaign disclosure forms on the City website for the November 3, 2020 General Municipal Election. Item No. 10: Approve the Chief of Police Recruitment and Salary Range Update Recommendation: Adopt a Resolution establishing a revised salary range for the Chief of Police. Item No. 11: Award Contracts for the Purchase of Cypress Sports Park Amenities Recommendation: 1. Award a contract to Musco Sports Lighting for $288,940, for the purchase of sports field lighting; and 2. Award a contract to USA Shade for $268,088.71, for the purchase and installation of fabric shade sails; and 3. Award a contract to Dynamo Industries for $234,711.25, for the purchase of play equipment; and 4. Award a contract to Rexel Energy Solutions for $51,499.06, for the purchase of eight dual -electric vehicle charging stations. Item No. 12: Approve the Non -Profit Contribution Program Supplemental COVID-19 Support Process Recommendation: Approve the COVID-19 Emergency Support Process and Supplemental Request Application as part of the Fiscal Years 2021-22 and 2022-23 Non - Profit Contribution Program. Item No. 13: Receive and File Investment Reports for the Months Ended June 30, 2020 and July 31, 2020 Recommendation: Receive and file the attached investment reports. Item No. 14: Receive and File Strategic Plan Six -Month Objectives Update Recommendation: Receive and file the Strategic Plan six-month objectives update. Item No.15: Receive and File Tennis Court Resurfacing Bids, Project 280 Recommendation: Receive and File Tennis Court Resurfacing Bids, Project 280. 477 CITY COUNCIL MINUTES August 24, 2020 Item No. 16: Approve Register of Warrants, Transfers, and Wires Issued for the Period of July 4, 2020 through August 7, 2020 Recommendation: Approve the attached payment register summarized below for the period of July 4, 2020 through August 7, 2020: • Electronic Funds Transfers 8039 through 8206 • Warrants 54408 through 54693 • Payroll Transfer W1423 through W1424 NEW BUSINESS Item No. 17: Receive an Update from the City Clerk Regarding the November 3 General Municipal Election The City Clerk provided a report on this item. City Council discussion ensued. It was moved by Council Member Morales and seconded by Council Member Berry, to receive the update from the City Clerk regarding the November 3 General Municipal Election. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No.18: Receive an Update on the Recreation and Community Services Day Camp Program The Recreation Director provided a report on this item. City Council discussion ensued. It was moved by Council Member Morales and seconded by Mayor Pro Tem Yarc, to receive the update on the Recreation and Community Services Day Camp Program. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 19: Receive an Update from the City Manager and City Departments Regarding the COVID-19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non -Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community's Needs. The City Manager provided a report on this item. City Council discussion ensued. It was moved by Council Member Berry and seconded by Council Member Peat, to receive the update from the City Manager. The motion was unanimously carried by the following roll call vote: 6 478 CITY COUNCIL MINUTES August 24, 2020 AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) None. COUNCIL MEMBER REPORTS AND REMARKS Mayor Pro Tem Yarc: No report. Council Member Berry: No report. Council Member Morales: No report. Council Member Peat: Attended Orange County Vector Mosquito Control District Board meeting and requested a presentation from the District be added to a future meeting. Mayor Johnson: No report. CITY MANAGER REMARKS The City Manager stated that the City would activate timed lighting at the pickle ball courts at Arnold Cypress Park to allow evening play. He further stated that the City is in the middle of a community outreach effort to reimagine Arnold Cypress Park and encouraged the public to participate in the online survey and virtual meetings. ADJOURNMENT Mayor Johnson adjourned the meeting at 8:46 p.m. to an adjourned Regular Meeting, to be held on Monday, September 14, 2020, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: -7/1/1)AVU CIT LERK OF THS CITY OF CYPRESS MAYOR OF YME CITY OF CYPRESS