Resolution No. 6829365
RESOLUTION NO. 6829
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING
AS EX -OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND
PARK DISTRICT, ESTABLISHING THE CLASSIFICATION OF SENIOR ACCOUNT
CLERK, ELIMINATING THE CLASSIFICATION OF SENIOR LICENSING SPECIALIST
AND AMENDING RESOLUTION NO. 6689 TO ADD THE CLASSIFICATION OF
SENIOR ACCOUNT CLERK TO THE CYPRESS EMPLOYEES' ASSOCIATION
MEMORANDUM OF UNDERSTANDING
WHEREAS, the Personnel Rules and Regulations of the City of Cypress require
that amendments or revisions to the Position Classification Plan, revisions to class
specifications or salary adjustments for positions be approved by the City Council, and
as acting as ex -officio Board of Directors of the Cypress Recreation and Park District;
and
WHEREAS, the City is reorganizing its departmental structure and the
associated duties assigned to certain positions in the Finance and Administrative
Services Department; and
WHEREAS, the City is eliminating the classification of Senior Licensing
Specialist and replacing it with a Senior Account Clerk; and
WHEREAS, the class specification for Senior Account Clerk is established and
the position added to the Cypress Employees' Association (CEA); and
WHEREAS, the City notified the CEA and the CEA has no objections to the
effects of adding the classification of Senior Account Clerk to the bargaining group.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cypress, and acting as the ex -officio Board of Directors of the Cypress Recreation and
Park District, does hereby approve the class specification for Senior Account Clerk and
thereby amending the Cypress Employees' Association Memorandum of Understanding
and that the salary for the position shall be as follows:
A. Monthly Salary Ranges effective February 9. 2021. Monthly/hourly pay
ranges shall be as follows:
POSITION
A
MONTHLY/HOURLY PAY RANGE
D
Senior Account
$4,774
$4,892
$5,010
-.
$5,137
-
$5,262
v.
$5,395
$5,526
✓I
$5,664
$5,802
Clerk
$27.5423
$28.2231
$28.9038
$29.6365
$30.3577
$31.1250
$31.8808
$32.6769
$33.4731
B. All Resolutions in conflict herewith are hereby rescinded.
PASSED AND ADOPTED by the City Council of the City of Cypress, and acting
as ex -officio Board of Directors of the Cypress Recreation and Park District, at a regular
meeting held on the 8th day of February, 2021.
ATTEST:
M A 'OR OF THE CITY OF CYPRESS
•
CITY' LERK OF T CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
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I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY
that the foregoing Resolution was duly adopted at a regular meeting of the said City
Council held on the 8th day of February, 2021, by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS:
ABSENT: 0 COUNCIL MEMBERS:
CI LERK OF HE CITY OF CYPRESS
CITY OF CYPRESS
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PREPARED: January 28, 2021
APPROVED BY CITY COUNCIL: February 8, 2021
SENIOR ACCOUNT CLERK
Finance and Administrative Services Department
FLSA Designation: Non -Exempt
DEFINITION
Performs a full range of technical accounting duties related to payroll, accounts payable,
accounts receivable and/or business licenses.
ESSENTIAL DUTIES RESPONSIBIILTIES AND EXPECTATIONS
Receives general direction from the Finance Manager/Assistant Director of Finance and
Administrative Services.
Duties and responsibilities may include, but are not limited to, the following:
Payroll
Prepares and processes the full-cyf le bi-waccuredits andekly payroll; ucorrects erits and pors and balances payroll
uts biweekly timesheets;
reviews payroll generated reports
postings; generates paychecksand processes
applies Fdirect LSA adjustmentseprocesses special eposits nsuring timely Icheck
performs retroactive pay calculations and
runs as needed.
Interprets MOUs, financial policies, garnishment
eecords;tax levies and prepares and'sublmitsnstatets l and
deductions; reconciles payroll and tax withholding
federal reports; prepares W-2 forms, processes insurance and other payroll deductions related
to employee benefit programs.
ates in
Prepares reports and reconciliations of assists ployment and w with the prepaaat oln records;
of journalaentrpes for payaoll
r-
end closing as it relates to payroll;
accruals and records.
Updates tax tables, reports, and schedules; audits payroll p oceduresaoddenpement developntify and tem
system changes; works with Information Technology
to evalmodifications and improvements, tests and implements payroll system updates.
Coordinates with Human Resources as required to facilitate employment, terminations,
retirements, and deferred compensation.
Develops spreadsheets, worksheets, manuals, policies and procedures for a variety of payroll
related practices and activities.
General Accounting
Performs a variety of general ledger and subsidiary ledger account reconciliations.
Analyzes accounts to determine eligibility
for refunds,reor conciles
errors, and modifies accounts
based upon usage; gathers supporting information
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City of Cypress
Senior Account Clerk
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Prepares journal entries and various financial statements and special reports for the City's
independent auditor, outside agencies and for internal use.
Reviews and monitors various revenue and expenditure accounts for accuracy and budget
compliance.
Tracks and reconciles accounts payable, accounts receivable and cashiering ledgers as they
relate to the General Ledger through journal vouchers.
Balances Daily Cash Report and makes any corrections as needed.
Business Licensing
Administers the business license system, which may include coordinating with a third -party
service provider and/or processes new business license applications, delinquent licenses,
license renewals, and special county, regional, state and federal agency permits for designated
businesses; assists customers with the completion of forms; , reviews applications for
completion, accuracy, and compliance with department guidelines.
Determines and calculates required fees for business licenses and special permits; prepares
and issues receipts.
Inputs new and renewed license information into computer database; issues business licenses
to business owners.
Evaluates, develops and documents procedures and instructional manuals/videos.
Expectations: Establish and maintain effective working relationships and work cooperatively
with City staff, elected official, other agencies and the community, deliver outstanding internal
and external customer service; communicate effectively, orally and in writing, with the public
and fellow employees; solve problems and support the City's mission, policy, goals and
objectives.
QUALIFICATIONS
Knowledge of: Principles and practices of accounting and financial record keeping.
Ability to: Exercise judgment and apply creative thinking to new circumstances; acquire
knowledge of City ordinances, policies, systems and procedures governing its financial
administration; prepare a variety of highly specialized financial reports and statements in
accordance with predetermined requirements; efficiently operate office equipment, including a
personal computer utilizing Windows-based software; maintain confidentiality and employee
privacy in personnel matters; work independently with minimal supervision.
Education and Experience: High school diploma or G.E.D. and three years of accounting or
bookkeeping experiencing, including the preparation of and posting to accounting, financial or
personnel records.
License: Due to the performance of field duties, which may be required, an incumbent may
drive a City vehicle in the course of business. If so, an incumbent is required to possess,
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City of Cypress
Senior Account Clerk
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provide and maintain a valid California Driver License and proof of an acceptable driving record.
Physical Tasks and Environmental Conditions: Ability to maintain physical condition
necessary for sitting or standing for prolonged periods of time; input data into a calculator or
computer; read written correspondence, reports and other records; hear and speak with others
on the phone or in person. Work is performed primarily indoors in a controlled office
environment. May be exposed to computer glare and vibrations, and pitch of computer and
other office equipment.