2020-10-12REGULAR MEETING
CYPRESS CITY COUNCIL
October 12, 2020
7:00 P.M.
The Cypress City Council conducted this meeting via teleconference only in accordance
with California Governor Newsom's Executive Orders N-29-20 and COVID-19 pandemic
protocols.
Mayor Johnson called the meeting to order at 7:00 p.m.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Rob Johnson (via teleconference)
Mayor Pro Tem Marielien Yarc (via teleconference)
Council Member Stacy Berry (via teleconference)
Council Member Paulo Morales (via teleconference) — arrived at 7:02 p.m.
Council Member Jon Peat (via teleconference)
STAFF PRESENT
City Manager Peter Grant (via teleconference)
City Attorney Fred Galante (via teleconference)
Director of Finance and Administrative Services Matt Burton (via teleconference)
Director of Public Works Doug Dancs (via teleconference)
Director of Recreation and Community Services Cameron Harding (via teleconference)
Planning Director Alicia Velasco (via teleconference)
Acting Chief of Police Chris Revere (via teleconference)
City Clerk Alisha Farnell (via teleconference)
City Engineer Kamran Dadbeh (via teleconference)
INVOCATION The invocation was given by Fr. Binh Nguyen of St. Irenaeus Catholic
Church.
PRESENTATIONS
Assemblywoman Sharon Quirk -Silva provided a video legislative update.
Lenae OShields of SoCalGas provided a presentation on upcoming pipeline projects.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
Anne Hertz, Cypress, spoke regarding the police department seismic retrofit project,
retirement ceremony for Chief Cox, the Strategic Plan update, and outreach through the
Cypress Central app.
David Gersten, Cypress, spoke regarding Chamber of Commerce Candidate Meet &
Greet event and the removal/destruction of campaign signs.
Louis Kloss, Garden Grove, spoke in opposition to Agenda Item No. 14.
Brittany Cook, Cypress, spoke regarding the City website accessibility.
Rachel Strong, Cypress, spoke regarding access to information regarding City Council
decisions and confusion on decision-making dates related to the proposed Amazon
project.
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Brooke Nafarrete, Cypress, spoke regarding City website accessibility.
Frances Marquez, Cypress, spoke regarding concerns related to the proposed Amazon
project.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
Mayor Pro Tem Yarc requested that Agenda Item No. 8 be pulled for separate action.
It was moved by Council Member Morales and seconded by Council Member Berry, to
approve Consent Calendar Items No. 1 through 7 and 9 through 12.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: Receive and File Public Comments Submitted for the October 12, 2020
City Council Meeting
Recommendation: Receive and file submitted public comments.
Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 3: Approve Minutes — Meetings of September 28, 2020
Recommendation: Approve as submitted.
Item No. 4: Proclaim the Week of October 25-31, 2020 as "Red Ribbon Week"
Recommendation:
Proclaim the week of October 25-31, 2020 as "Red Ribbon Week."
Item No. 5: Accept Replacement of Civic Center Heating, Ventilation and Air
Conditioning (HVAC) System, Project 183
Recommendation:
Accept the Replacement of Civic Center Heating, Ventilation and Air Conditioning (HVAC)
System, Project 183, in the amount of $665,803 and approve the final payment of $33,290
to Galaxie Defense Marketing Services.
Item No. 6: Adopt a Resolution Amending Hourly Pay Ranges for Temporary Part -
Time and Seasonal Employees
Recommendation: Adopt a Resolution amending hourly pay ranges for temporary part-
time and seasonal employees.
RESOLUTION NO. 6811
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND
ACTING AS EX OFFICIO GOVERNING BOARD OF DIRECTORS OF THE
CYPRESS RECREATION AND PARK DISTRICT AMENDING RESOLUTION
CITY COUNCIL MINUTES OCTOBER 12, 2020
NO. 6750 ESTABLISHING HOURLY PAY RANGES FOR TEMPORARY PART-
TIME AND SEASONAL POSITIONS
Item No. 7: Approve an Agreement for Copier Maintenance and Supplies
Recommendation: Approve a three-year agreement with the option for two one-year
extensions with Konica Minolta Business Services for copier maintenance and supplies.
Item No. 9: Approve Custodial Services Contract Amendments
Recommendation:
1. Approve custodial services contract amendments with United Maintenance Systems
for additional custodial services related to the COVID-19 pandemic; and
2. Approve an $89,000 appropriation and estimated revenue increase in the City Central
Services Fund; and
3. Approve an $89,000 appropriation increase in the City's General Fund.
Item No. 10: Approve an Update Regarding the Los Alamitos Race Course
Redevelopment Services Team and an Amendment to the Legal Services
Agreement with Rutan & Tucker
Recommendation:
1. Receive and file an update on the Los Alamitos Race Course Redevelopment Services
Team; and
2. Approve an Amendment to the Agreement with Rutan & Tucker for legal services
related to the future redevelopment of Los Alamitos Race Course.
Item No. 11: Award Contracts for the Restroom and Shade Shelter Replacement at
Evergreen Park, Project 283
Recommendation:
1. Approve Plans and Specifications for the Restroom and Shade Shelter Replacement
at Evergreen Park, Project 283; and
2. Adopt a Resolution finding IVL Contractors' bid non-responsive and award a contract
to Senitica Construction Inc., Mira Loma, CA, for $390,800, and authorize a contingency
of $58,600; and
3. Approve a Task Order for Construction Inspection Services to TRCNali Cooper and
Associates, for $20,760, and authorize a contingency of $3,100.
RESOLUTION NO. 6812
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CONCURRING WITH AND RATIFYING THE CITY ENGINEER'S FINDINGS
AND DETERMINATIONS REGARDING BID PROTESTS SUBMITTED IN
RELATION TO THE PROJECT ENTITLED "RESTROOM AND SHADE
SHELTER REPLACEMENT AT EVERGREEN PARK PROJECT 283", WAIVER
OF IRREGULARITIES IN CERTAIN BIDS SUBMITTED THEREOF, THE
NONRESPONSIVENESS OF IVL CONTRACTORS' SUBMITTED BID; AND,
THEREFORE, FINDING THAT SENITICA CONSTRUCTION IS THE LOWEST
RESPONSIBLE BIDDER AND AWARDING SUCH PROJECT TO SENITICA
CONSTRUCTION PURSUANT TO APPLICABLE LAW AND SUCH PROJECT'S
BID DOCUMENTS.
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CITY COUNCIL MINUTES OCTOBER 12, 2020
Item No. 12: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of September 12, 2020 through September 25, 2020
Recommendation: Approve the attached payment register summarized below for the
period of September 12, 2020 through September 25, 2020:
• Electronic Funds Transfers 8286 through 8355
• Warrants 54889 through 54975
• Payroll Transfer W1428
Regarding Item No. 8: Approve an Agreement for the Preparation of the 2021-29
Housing Element Update
Mayor Pro Tem Yarc stated her opposition to the item.
City Council discussion ensued.
It was moved by Council Member Morales and seconded by Council Member Peat, to
approve an agreement with Veronica Tam and Associates for the preparation of the 2021-
29 Housing Element Update in the amount of $123,410 and authorize a 10% contingency
of $12,341; and appropriate $135,751 in the General Fund for the Housing Element
Update.
The motion was carried by the following roll call vote:
AYES: 4 COUNCIL MEMBERS: Berry, Morales, Peat and Johnson
NOES: 1 COUNCIL MEMBERS: Yarc
ABSENT: 0 COUNCIL MEMBERS: None
NEW BUSINESS
Item No. 13: Receive an Update from the City Manager and City Departments
Regarding the COVID-19 Emergency, and Provide Direction Concerning City
Operations, Allocation of City Resources, Maintenance of Essential Services,
Temporary Suspension and/or Closure of Non -Essential Public Services and
Facilities, Management of City Finances, Measures Necessary to Protect Public
Health and Safety, and Expenditures Necessary to Meet the Community's Needs.
The City Manager provided a report on this item.
City Council discussion ensued.
No action was taken.
Item No. 14: Award Contracts for Police Department Seismic Retrofit, Emergency
Operations Center, and Modernization, Project 126
The Director of Public Works provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Morales and seconded by Council Member Peat, to
adopt a Resolution waiving minor bid irregularities and award a contract to Interlog
Construction, Inc., Anaheim, CA, for $3,204,000, and authorize a contingency of
$640,000; and award a Task Order for Construction Inspection Services to Ardurra for
$503,350, and authorize a contingency of $100,700; and award a contract to Borders
Architects for Construction/Design Support for $74,900, and authorize a contingency of
$15,000; and authorize the City Manager to approve the purchase of furniture and fixtures
for an amount not to exceed $675,000; and approve a budget transfer of $200,000 from
the Narcotics Asset Seizure Funds to the City Capital Projects Fund and decrease
CITY COUNCIL MINUTES OCTOBER 12, 2020
budgeted transfers from the City's Infrastructure Reserve Fund to the City Capital Projects
Fund by $200,000.
The motion was carried by the following roll call vote:
AYES: 4 COUNCIL MEMBERS: Morales, Peat, Yarc and Johnson
NOES: 1 COUNCIL MEMBERS: Berry
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6813
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CONCURRING WITH AND RATIFYING THE CITY ENGINEER'S FINDINGS
AND DETERMINATION THAT CERTAIN BID PROTESTS SUBMITTED IN
RELATION TO THE PROJECT ENTITLED "POLICE DEPARTMENT SEISMIC
RETROFIT, EMERGENCY OPERATIONS CENTER AND MODERNIZATION
PROJECT 126" ARE WITHOUT MERIT, AND WAIVING CERTAIN
IRREGULARITIES IN SUBMITTED BIDS; FINDING THAT INTERLOG
CONSTRUCTION IS THE LOWEST RESPONSIBLE BIDDER AND AWARDING
SUCH PROJECT TO INTERLOG CONSTRUCTION AS THE LOWEST
RESPONSIBLE BIDDER PURSUANT TO APPLICABLE LAW AND SUCH
PROJECT'S BID DOCUMENTS.
Item No. 15: Adopt the Updated Strategic Plan and Six Month Objectives
The City Manager provided a report on this item.
The Mayor provided comments.
It was moved by Council Member Berry and seconded by Council Member Morales, to
adopt the updated Strategic Plan and six month objectives.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City
Council)
Brooke Nafarrete, Cypress, spoke regarding notification of neighbors regarding illegal
fireworks, communication with Recreation regarding Arnold Cypress Park, and traffic
concerns related to the proposed Amazon project.
Erin Alvarez, Cypress, spoke regarding concerns related to the proposed Amazon project.
Shelley Henderson, Cypress, spoke regarding the Cypress Chamber of Commerce
Virtual Networking Breakfast.
Frances Marquez, Cypress, spoke regarding concerns related to the proposed Amazon
project.
Julie Foy, Cypress, spoke regarding concerns related to the proposed Amazon project.
David Gersten, Cypress, spoke regarding concerns related to the proposed Amazon
project.
COUNCIL MEMBER REPORTS AND REMARKS
No reports.
CITY MANAGER REMARKS
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CITY COUNCIL MINUTES OCTOBER 12, 2020
No report.
ADJOURNMENT — IN MEMORY OF SUSAN ROBERTSON
Mayor Johnson adjourned the meeting at 8:21 p.m. to a Special Meeting, to be held on
Monday, October 19, 2020, beginning at 6:00 p.m. in the Cquncil Chambers.
ATTEST:
JQ
CITY LERK OF THE CITY OF CYPRESS
MAYOR O E CITY OF CYPRESS