2021-01-2534
REGULAR MEETING
CYPRESS CITY COUNCIL
January 25, 2021
6:00 P.M.
The Cypress City Council conducted this meeting via webinar/teleconference in
accordance with California Governor Newsom's Executive Orders N-29-20 and COVID-
19 pandemic protocols.
Mayor Peat called the meeting to order at 6:01 p.m.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Jon Peat (via teleconference)
Mayor Pro Tem Stacy Berry (via teleconference)
Council Member Anne Hertz (via teleconference)
Council Member Frances Marquez (via teleconference)
Council Member Paulo Morales (via teleconference)
STAFF PRESENT
City Manager Peter Grant (via teleconference)
City Attorney Fred Galante (via teleconference)
Planning Director Alicia Velasco (via teleconference)
City Clerk Alisha Farnell (via teleconference)
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
None.
CLOSED SESSION
The City Attorney reported that the City Council would be meeting in Closed Session as
follows:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Real Property Identified by APN Numbers 241-081-02 and 23; 241-091-21, 36 and 40;
241-221-19, 22, 24-28, 30 and 33
Negotiating Parties: Cypress City Manager and Los Alamitos Race Course
Under Negotiation: Payment terms
At 6:01 p.m., the Mayor recessed the meeting.
RECONVENE
The 7:00 p.m. session of the City Council meeting was called to order at 7:03 p.m. by
Mayor Peat.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Jon Peat (via teleconference)
Mayor Pro Tem Stacy Berry (via teleconference)
Council Member Anne Hertz (via teleconference)
Council Member Frances Marquez (via teleconference)
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Council Member Paulo Morales (via teleconference)
STAFF PRESENT
City Manager Peter Grant (via teleconference)
City Attorney Fred Galante (via teleconference)
Director of Finance and Administrative Services Matt Burton (via teleconference)
Director of Public Works Doug Dancs (via teleconference)
Director of Recreation and Community Services Cameron Harding (via teleconference)
Acting Chief of Police Matt Timney (via teleconference)
Planning Director Alicia Velasco (via teleconference)
City Clerk Alisha Farnell (via teleconference)
Police Captain Chris Revere (via teleconference)
Assistant Director of Finance and Administrative Services Donna Mullally (via
teleconference)
Public Works Superintendent Kirk Streets (via teleconference)
Senior Management Analyst Jason Machado (via teleconference)
Communications and Marketing Analyst Brooke Straus (via teleconference)
Management Analyst Kirsten Graham (via teleconference)
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
The City Attorney reported that the City Council met in Closed Session regarding the item
listed on the agenda, Conference with Real Property Negotiators concerning the property
identified on the agenda that comprises a portion of the Los Alamitos Race Course
property. He further reported that after holding a discussion and receiving an update on
the status of those negotiations, the City Council provided unanimous direction on those
negotiations and no further reportable action was taken.
No other action was taken in Closed Session, nor was any solicited.
PRESENTATIONS
Howard Kummerman from the Cypress College Foundation provided an update on the
46th Annual Americana Awards.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by City Council)
Joseph Choi, Cypress, spoke regarding car thefts in Cypress.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
Council Member Morales stated that Agenda Item No. 19, the Warrant Register, includes
electronic fund transfer no. 8731 for $795.96 for a reimbursement he receives as a retired
employee of the City of Cypress. He indicated that in voting for any motion to approve
the Warrant Register, he would not be voting on electronic fund transfer no. 8731 for the
reason disclosed.
It wasmoved by Mayor Pro Tem Berry and seconded by Council Member Morales, to
approve Consent Calendar Items No. 1 through 9.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
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Item No. 1: Receive and File Public Comments Submitted for the January 25, 2021
City Council Meeting
Recommendation: Receive and file submitted public comments.
Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 3: Approve Minutes — Meeting of January 11, 2021
Recommendation: Approve as submitted.
Item No. 4: Accept the Concrete Rehabilitation, Project 238
Recommendation:
1. Accept the Concrete Rehabilitation, Project 238, in the amount of $277,367 and
approve the final payment of $13,868.35 to CT&T Concrete Paving, Inc.; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
Item No. 5: Accept Residential Street Resurfacing Improvements — CDBG, Project
253
Recommendation:
1. Accept the Residential Street Resurfacing Improvements — CDBG, Project 253, in the
amount of $213,067.94 and approve the final payment of $10,653.40 to Onyx Paving
Company, Inc,; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
Item No. 6: Adopt the 2021 State and Federal Legislative Platform
Recommendation: Adopt the 2021 State and Federal Legislative Platform.
Item No. 7: Approve Revision to the Boards, Commissions and Committees
Policy Manual
Recommendation: Adopt the Resolution adopting the seventh revision to the Boards,
Commissions and Committees Policy Manual.
RESOLUTION NO. 6827
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CALIFORNIA, ADOPTING THE SEVENTH REVISION TO THE BOARDS,
COMMISSIONS AND COMMITTEES POLICY MANUAL
Item No. 8: Approve Site Plan Review Permit No. 2021-01 and confirm the project
is exempt from California Environmental Quality Act requirements
Recommendation: Approve Site Plan Review Permit No. 2021-01, subject to conditions,
and confirm the project is exempt from California Environmental Quality Act requirements.
RESOLUTION NO. 6828
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CALIFORNIA, APPROVING SITE PLAN REVIEW PERMIT NO. 2021-01
AND FINDING THAT THE PROJECT IS EXEMPT FROM CEQA
REQUIREMENTS
Item No. 9: Authorize a Grant Application for the Orange County United Way
Emergency Food and Shelter Program - Phase 38
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Recommendation: Authorize a grant application by the Cypress Recreation and
Community Services Foundation with the Orange County United Way Emergency Food
and Shelter Program - Phase 38 requesting funding for the Cypress Senior Nutrition
Program.
Item No. 10: Award Contract for Community Center AudioNisual Technology
Enhancements
Recommendation: Award a contract to Golden Star Technology, Inc. (GST) for
audio/visual technology enhancements in the Community Center in the amount
of $93,700.10 and authorize a contingency of $14,055.
Item No. 11: Award Contract for LED Street Sign Upgrades, Project 261
Recommendation: Award a contract to Crosstown Electrical & Data, Inc., for $80,236,
and authorize a contingency of $12,000.
Item No. 12: Receive and File the Audit Letter to the City Council for the Fiscal Year
Ended June 30, 2020
Recommendation: Receive and file the Audit Letter from Lance, Soll and Lunghard LLP
to the City Council for the Fiscal Year ended June 30, 2020.
Item No. 13: Receive and File the Comprehensive Annual Financial Report for the
Fiscal Year Ended June 30, 2020
Recommendation: Receive and file the Comprehensive Annual Financial Report for the
Fiscal Year Ended June 30, 2020.
Item No. 14: Receive and File the Cypress Recreation and Park District's
Component Unit Financial Report for the Fiscal Year Ended June 30, 2020
Recommendation: Receive and file the Component Unit Financial Report for the Fiscal
Year Ended June 30, 2020.
Item No. 15: Receive and File the Independent Accountants' Report on the Cypress
Recreation and Park District's Appropriations Limit for the Fiscal Year Ended June
30, 2020
Recommendation: Receive and file the attached Independent Accountants' Report on
Agreed -Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal
Year ended June 30, 2020.
Item No. 16: Receive and File the Report on the City's Appropriations Limit for the
Fiscal Year Ended June 30, 2020
Recommendation: Receive and file the attached Independent Accountants' Report on
Agreed -Upon Procedures Applied to the City's Appropriations Limit Worksheet for the
Fiscal Year ended June 30, 2020.
Item No. 17: Receive and File the attached Investment Report for the Month
Ended December 31, 2020
Recommendation: Receive and file the attached investment reports.
Item No. 18: Receive and File the Strategic Plan Six -Month Objectives Update
Recommendation: Receive and file the strategic plan six-month objectives update.
Item No. 19: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of January 1, 2021 through January 15, 2021
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Recommendation: Approve the attached payment register summarized below for the
period of January 1, 2021 through January 15, 2021:
• Electronic Funds Transfers 8715 through 8750
• Warrants 55677 through 55748
• Payroll Transfers W1437
NEW BUSINESS
Item No. 20: Receive an Update from the City Manager and City Departments
Regarding the COVID-19 Emergency, and Provide Direction Concerning City
Operations, Allocation of City Resources, Maintenance of Essential Services,
Temporary Suspension and/or Closure of Non -Essential Public Services and
Facilities, Management of City Finances, Measures Necessary to Protect Public
Health and Safety, and Expenditures Necessary to Meet the Community's Needs.
The City Manager provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Marquez and seconded by Mayor Pro Tem Berry, to
authorize the Mayor to draft a letter to the County of Orange advocating for a mobile
vaccination point of distribution in Cypress.
The motion was unanimously carried by the following roll call vote:
AYES; 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry, and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
COUNCIL MEMBER REPORTS AND REMARKS
Mayor Pro Tem Berry:
No report.
Council Member Hertz:
Requested staff coordinate a presentation by Cypress College at a future City Council
meeting.
Mayor Peat:
Participates in a weekly Mayor's conference call with the County of Orange regarding
COVID-19 updates. Participated in a Cypress Chamber of Commerce webinar regarding
benefits of initial business resiliency grants distributed by the City in 2020.
Council Member Marquez:
No report.
Council Member Morales:
No report.
CITY MANAGER REMARKS
No report.
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by City Council)
None.
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ADJOURNMENT
Mayor Peat adjourned the meeting at 7:48 p.m. to an adjourned Regular Meeting, to be
held on Monday, February 8, 2021, beginning at 5:30 p.m. ithe Epcecutive Board Room.
MAY OF THE CITY OF CYPRESS
ATTEST:
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CITY LERK OFT E CITY OF CYPRESS