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2021-02-0840 REGULAR MEETING CYPRESS CITY COUNCIL February 8, 2021 6:00 P.M. The Cypress City Council conducted this meeting via webinar/teleconference in accordance with California Governor Newsom's Executive Orders N-29-20 and COVID- 19 pandemic protocols. Mayor Peat called the meeting to order at 6:03 p.m. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat (via teleconference) Mayor Pro Tem Stacy Berry (via teleconference) Council Member Anne Hertz (via teleconference) Council Member Frances Marquez (via teleconference) Council Member Paulo Morales (via teleconference) STAFF PRESENT City Manager Peter Grant (via teleconference) City Attorney Fred Galante (via teleconference) Director of Finance and Administrative Services Matt Burton (via teleconference) Human Resources Administrator Regina Nguyen (via teleconference) CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: • Executive Management • Mid -Management • Confidential • Cypress Employees' Association • Cypress Maintenance Employees' Association • Cypress Police Management Association • Cypress Police Officers' Association At 6:04 p.m., the Mayor recessed the meeting. RECONVENE The 7:00 p.m. session of the City Council meeting was called to order at 7:02 p.m. by Mayor Peat. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat (via teleconference) Mayor Pro Tem Stacy Berry (via teleconference) Council Member Anne Hertz (via teleconference) Council Member Frances Marquez (via teleconference) Council Member Paulo Morales (via teleconference) 41 STAFF PRESENT City Manager Peter Grant (via teleconference) City Attorney Fred Galante (via teleconference) Director of Finance and Administrative Services Matt Burton (via teleconference) Director of Public Works Doug Dancs (via teleconference) Director of Recreation and Community Services Cameron Harding (via teleconference) Planning Director Alicia Velasco (via teleconference) Acting Chief of Police Matt Timney (via teleconference) City Clerk Alisha Farnell (via teleconference) City Engineer Kamran Dadbeh (via teleconference) Police Captain Chris Revere (via teleconference) Assistant Director of Finance and Administrative Services Donna Mullally (via teleconference) Senior Management Analyst Jason Machado (via teleconference) Communications and Marketing Analyst Brooke Straus (via teleconference) OCFA Battalion Chief Kelly Zimmerman (via teleconference) REPORT OF WORKSHOP AGENDA/CLOSED SESSION The City Attorney reported that the City Council met in Closed Session regarding the item listed on the Closed Session agenda, Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 concerning the following groups: Executive Management, Mid -Management, Confidential, Cypress Employees' Association, Cypress Maintenance Employees' Association, Cypress Police Management Association, and Cypress Police Officers Association. The City Attorney stated that the City Council received a briefing and no further reportable action was taken. PRESENTATIONS Cypress College President Dr. JoAnna Schilling provided a video presentation. ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) Jimmy Fuller, Cypress, introduced the new Executive Board of the Cypress Community Festival Association. Christopher Aguilera, Office of Assemblywoman Quirk -Silva, spoke regarding his transition to a new role supporting the Assemblywoman in Sacramento and introduced his colleague who would be assuming the role of Field Representative for Cypress. Liliana Jimenez, Office of Assemblywoman Quirk -Silva, introduced herself as the new Field Representative for Cypress and Stanton. Shelley Henderson, Cypress, spoke on behalf of the Cypress Chamber of Commerce and invited the community to attend their Virtual Networking Breakfast. Christopher Chaidez, Cypress, spoke regarding the Small Business Resiliency Grant Program and the need to support home based businesses. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. It was moved by Council Member Morales and seconded by Council Member Hertz, to approve Consent Calendar Items No. 1 through 6. The motion was unanimously carried by the following roll call vote: 42 AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: Receive and File Public Comments Submitted for the February 8, 2021 City Council Meeting Recommendation: Receive and file submitted public comments. Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 3: Approve Minutes — Meeting of January 21, 2021 and January 25, 2021 Recommendation: Approve as submitted. Item No. 4: Adopt FY 2021-22 Budget Calendar Recommendation: Adopt the Fiscal Year FY 2021-22 budget calendar. Item No. 5: Establish the Senior Account Clerk Class Specification Recommendation: Adopt a Resolution establishing the class specification for the position of Senior Account Clerk. RESOLUTION NO. 6829 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX -OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, ESTABLISHING THE CLASSIFICATION OF SENIOR ACCOUNT CLERK, ELIMINATING THE CLASSIFICATION OF SENIOR LICENSING SPECIALIST AND AMENDING RESOLUTION NO. 6689 TO ADD THE CLASSIFICATION OF SENIOR ACCOUNT CLERK TO THE CYPRESS EMPLOYEES' ASSOCIATION MEMORANDUM OF UNDERSTANDING Item No. 6: Approve Register of Warrants, Transfers, and Wires Issued for the Period of January 16, 2021 through January 29, 2021 Recommendation: Approve the attached payment register summarized below for the period of January 16, 2021 through January 29, 2021: • Electronic Funds Transfers 8751 through 8867 • Warrants 55749 through 55956 • Payroll Transfer W1438 NEW BUSINESS Item No. 7: Receive an Update from the City Manager and City Departments Regarding the COVID-19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non -Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community's Needs. The City Manager and Director of Recreation and Community Services provided a report on this item. City Council discussion ensued. 43 It was moved by Council Member Marquez and seconded by Council Member Hertz, to receive an update on City operations in response to the COVID-19 pandemic; approve a recommendation from the Mayor and Mayor Pro Tem to create a COVID-19 pandemic ad hoc subcommittee, consisting of Mayor Peat and Mayor Pro Tem Berry, to work with the City Manager to advocate for Cypress and communicate with residents; and approve a recommendation from the Mayor and Mayor Pro Tem to direct the City Manager to organize a regional COVID-19 pandemic virtual town hall meeting. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 8: Receive an Update on Small Business Resiliency Grants and Discuss and Provide Direction on Home Occupation Business Grants The City Manager and Senior Management Analyst provided a report on this item. City Council discussion ensued. It was moved by Council Member Hertz and seconded by Council Member Marquez, to receive an update on Small Business Resiliency Grants and direct staff to develop a Home Occupation Business Grant with criteria as presented in the report. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 9: Receive and File the Fiscal Year 2020-21 Mid -Year Budget Report and Approve Budget Adjustments The Director of Finance and Administrative Services provided a report on this item. City Council discussion ensued. It was moved by Mayor Pro Tem Berry and seconded by Council Member Marquez, to receive and file the FY 2020-21 Mid -Year Budget Report and approve mid -year budget adjustments as follows: City a. Increase appropriations in the General Fund by $198,359 b. Decrease appropriations in the General Fund and increase appropriations in the Capital Replacement Fund by $13,405 c. Increase appropriations in the Storm Drainage Fund by $2,200 d. Increase appropriations in the Lighting District Fund by $50,150 e. Increase appropriations in the Central Services Fund by $3,500 f. Increase appropriations in the Capital Replacement Fund by $21,072 g. Transfer $13,405 from the General Fund to the Capital Replacement Fund h. Transfer $8,043 from the General Fund Grants Fund to the Capital Replacement Fund i. Transfer $268 from the Cable Television PEG Fund to the General Fund j. Transfer $4,229 from the Cable Television PEG Fund to the Capital Replacement Fund k. Transfer $500,000 from the General Fund to the Infrastructure Fund I. Transfer $150,000 from the General Fund to the Employee Benefits Fund m. Approve the attached Repayment Agreement and Promissory Note between the City and Park District for an amount not to exceed $12.8 million 44 Recreation and Parks District n. Increase appropriations in the General Fund by $107,698 The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ITEMS FROM CITY COUNCIL MEMBERS Item No. 10: 2021 State of the City Event Update from Mayor Peat The Mayor provided an update on preliminary plans for the State of the City event. City Council discussion ensued. No action was taken. ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) None. COUNCIL MEMBER REPORTS AND REMARKS Council Member Marquez: Thanked all those that presented during the meeting for their work. Stated she has been working with the Solid Waste Franchise Ad Hoc Subcommittee. Sworn -in as a Board Member for the Orange County Fire Authority and attended first Board Meeting. Participated in a Public Engagement Ad Hoc Subcommittee meeting. Council Member Hertz: Completed new Council Member trainings and workshops. Attended an Orange County Library Advisory Board meeting. Attended a training with the Orange County Sanitation District for her role as a Board Alternate. Attended a City/Cypress School District Ad Hoc Subcommittee meeting. Participated in several community meetings including Soroptimist, Chamber of Commerce, and Regional Military Affairs Committee. Promoted the City's Commission Recruitment opportunity. Council Member Morales: No report. Mayor Pro Tem Berry: No report. Mayor Peat: Participated in a neighborhood fruit harvest led by the Cypress Rotary in support of the Boys & Girls Club weekly food donation program. CITY MANAGER REMARKS The City Manager announced Mark Lauderback has been selected to serve as Cypress' next Chief of Police and he will begin his tenure on March 8, 2021. ADJOURNMENT — IN MEMORY OF SACRAMENTO COUNTY SHERIFF DEPUTY ADAM GIBSON AND GARDEN GROVE POLICE LIEUTENANT JOHN REYNOLDS 45 Mayor Peat adjourned the meeting at 9:11 p.m. to an adjourned Regular Meeting, to be held on Monday, February 22, 2021, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: CITY CLERK OF THE CI aitAAA Y OF CYPRESS OR OF THE CITY OF CYPRESS