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2021-03-2257 REGULAR MEETING CYPRESS CITY COUNCIL MARCH 22, 2021 5:30 P.M. The Cypress City Council conducted this meeting via webinar/teleconference in accordance with California Governor Newsom's Executive Orders N-29-20 and COVID- 19 pandemic protocols. Mayor Peat called the meeting to order at 5:33 p.m. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat (via teleconference) Mayor Pro Tem Stacy Berry (via teleconference) Council Member Anne Hertz (via teleconference) Council Member Frances Marquez (via teleconference) Council Member Paulo Morales (via teleconference) STAFF PRESENT City Manager Peter Grant (via teleconference) City Attorney Fred Galante (via teleconference) Director of Finance and Administrative Services Matt Burton (via teleconference) Director of Public Works Doug Dancs (via teleconference) Director of Recreation and Community Services Cameron Harding (via teleconference) Planning Director Alicia Velasco (via teleconference) Chief of Police Mark Lauderback (via teleconference) City Clerk Alisha Farnell (via teleconference) Assistant Director of Finance and Administrative Services Donna Mullally (via teleconference) City Engineer Kamran Dadbeh (via teleconference) ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) None. WORKSHOP SESSION Item No. 1: Workshop on Review of Fiscal Strategies, Reserves, Pension Liabilities and Pension Trust The Director of Finance and Administrative Services provided a report on this item. City Council discussion ensued. No action was taken. At 6:43 p.m., the Mayor recessed the meeting. RECONVENE The 7:00 p.m. session of the City Council meeting was called to order at 7:00 p.m. by Mayor Peat. ROLL CALL 58 Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat (via teleconference) Mayor Pro Tem Stacy Berry (via teleconference) Council Member Anne Hertz (via teleconference) Council Member Frances Marquez (via teleconference) Council Member Paulo Morales (via teleconference) STAFF PRESENT City Manager Peter Grant (via teleconference) City Attorney Fred Galante (via teleconference) Director of Finance and Administrative Services Matt Burton (via teleconference) Director of Community Development Doug Dancs (via teleconference) Director of Recreation and Community Services Cameron Harding (via teleconference) Planning Director Alicia Velasco (via teleconference) Chief of Police Mark Lauderback (via teleconference) City Clerk Alisha Farnell (via teleconference) Assistant Director of Finance and Administrative Services Donna Mullally (via teleconference) City Engineer Kamran Dadbeh (via teleconference) Police Captain Chris Revere (via teleconference) Public Works Superintendent Kirk Streets (via teleconference) Senior Management Analyst Jason Machado (via teleconference) REPORT OF WORKSHOP AGENDA/CLOSED SESSION The City Manager reported that the City Council held a Workshop Session regarding its financial policies, practices, and financial reserves. He further stated that no direction was provided to staff and no action was taken. ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) Rachel Strong, Cypress, spoke regarding remote access to public meetings and Commission recruitment. Brooke Nafarette, Cypress, spoke regarding City COVID-19 related programs. Gus Wahhab, Cypress, spoke regarding 8172 and 8174 Gay Street property development. Jacob -Joseph Heroux, La Palma, stated he is a political science student at Cypress College and expressed interest in learning of City plans to reopen businesses and schools. Shawn Dake, Cypress, spoke regarding Gay Street property development. Ed Kraemer, Cypress, spoke regarding the Regional Housing Needs Assessment and Housing Element Update. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Member Morales stated that Agenda Item No. 14, the Warrant Register, includes electronic fund transfer no. 8983 for $795.96 for a reimbursement he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on electronic fund transfer no. 8983 for the reason disclosed. 59 It was moved by Mayor Pro Tem Berry and seconded14by Council Member Marquez, to approve Consent Calendar Items No. 2 through The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: No ABSENT: 0 COUNCIL MEMBERS: None Item No. 2: Receive and File Public Comments Submitted for the March 22, 2021 City Council Meeting Recommendation: Receive and file submitted public comments. Item No. 3: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 4: Approve Minutes — Meeting of February 22, 2021 and March 3, 2021 Recommendation: Approve as submitted. Item No. 5: Accept the 2020 General Plan Annual Progress Report on the Implementation of the Housing Element Recommendation: Accept the 2020 General Plan Annual Progress Report on the implementation of the Housing Element. Item No. 6: Accept Sewer Relining, Project 265 Recommendation: 1. Accept the Sewer Relining, Project 265, in the amount of $115,400.51 and approve the final retention payment of $5,770.02 to Sancon Engineering, Inc.; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder. Item No. 7: Approve Plans and Specifications and Award Contracts for the Annual Slurry Seal, Project 259 Recommendation: 1. Approve Plans and Specifications for the Annual Slurry Seal, Project 259; and 2. Award a contract to Roy Allan Slurry Seal, Santa Fe Springs, CA for $483,027.13, and authorize a contingency of $72,500; and 3. Approve a Task Order for Construction InspectiServices of to TRC (Vali Cooper and Associates, Inc.), for $68,462, and authorize a contingency Item No. 8: Approve Plans and Specifications for the Katella Avenue Median Restoration, Project 267 Recommendation: Approve plans and specifications for the Katella Avenue Median Restoration, Project 267. Item No. 9: Approve a Task Order for an Environmental at Initial n70 Moody Street ted Declaration for a Proposed Residential Develop (Cypress School District Headquarters) Recommendation: Approve an $83,100 task order with LSA for the preparation of an Environmental Initial Study/Mitigated Declaration. 60 Item No. 10: Appoint City Commissioners Recommendation: Appoint Commissioners to the Recreation and Community Services, Senior Citizens, and Traffic Commissions. Item No. 11: Approve an Extension of a Temporary Outdoor Storage Permit at Earth Friendly Products Related to COVID-19 Pandemic Demand Recommendation: 1. Confirm the Emergency Services Director's six-month time extension of the temporary outdoor storage permit for Earth Friendly Products; and 2. Authorize City Manager/Emergency Services Director to approve additional extension for up to 12 months after the City Council's COVID-19 Proclamation of Local Emergency is rescinded. Item No. 12: Proclaim the Month of April 2021 as Sexual Assault Awareness Month Recommendation: Proclaim the month of April 2021 as Sexual Assault Awareness Month. Item No. 13: Receive and File the attached Investment Report for the Month Ended February 28, 2021 Recommendation: Receive and file the attached investment reports. Item No. 14: Approve Register of Warrants, Transfers, and Wires Issued for the Period of February 13, 2021 through March 12, 2021 Recommendation: Approve the attached payment register summarized below for the period of February 13, 2021 through March 12, 2021: • Electronic Funds Transfers 8956 through 9076 • Warrants 56062 through 56287 • Payroll Transfers W1440 through W1441 NEW BUSINESS Item No. 15: Approve Neighborhood Preservation Pilot Program Guidelines The Planning Director provided a report on this item. City Council discussion ensued. It was moved by Council Member Marquez, and seconded by Mayor Pro Tem Berry, to approve the Neighborhood Preservation Pilot Program Guidelines; and approve the pilot program neighborhood; and direct the City Manager to issue a request for proposals to operate the pilot program. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 16: Adopt the Strategic Plan and Six Month Objectives The City Manager provided a report on this item. City Council discussion ensued. 61 It was moved by Mayor Pro Tem Berry, and seconded by Council Member Morales, to adopt the Strategic Plan and six month objectives with a revision to the language of Objective No. 2 under the goal of Maintain High Quality and High Value Services for the Community to read as follows: Discuss a contract extension for the City Manager. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No.17: Receive an Update from the City Manager and City Departments Regarding the COVID-19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non -Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community's Needs. The City Manager provided an update on this item. City Council discussion ensued. It was moved by Council Member Morales and seconded by Mayor Pro Tem Berry, to receive an update on City operations in response to the COVID-19 pandemic. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 18: Receive an Update on the Home Based Business Pandemic Support Program and Provide Direction The City Manager provided a report on this item. City Council discussion ensued. It was moved by Council Member Hertz and seconded by Mayor Pro Tem Berry, to receive and file an update on the Home Based Business Pandemic Support Program and set the Program's minimum gross revenue eligibility to $29,120. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 19: Receive an Update from the COVID-19 Pandemic Advisory Ad Hoc Subcommittee and Provide Direction The Mayor provided a report on this item. City Council discussion ensued. It ‘was moved by Council Member Marquez and seconded by Mayor Pro Tem Berry, to receive an update from the COVID-19 Pandemic Advisory Ad Hoc Subcommittee and provide direction The motion was unanimously carried by the following roll call vote: 62 AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 20: Approve Amendment No. 1 for Police Department Seismic Retrofit, Emergency Operations Center, and Modernization for Heating, Ventilation and Air Conditioning (HVAC), Project 126 The Director of Public Works provided a report on this item. City Council discussion ensued. It was moved by Council Member Hertz and seconded by Council Member Marquez, to approve Amendment No. 1 to the Police Department Seismic Retrofit, Emergency Operations Center, and Modernization Project, for replacing Heating, Ventilation and Air Conditioning (HVAC) units and ductwork, in an amount not to exceed $381,309.06; and authorize a $181,310 appropriation increase in the CIP Fund for the Amendment; and approve a $181,310 transfer from the Infrastructure Reserve to the CIP Fund to pay for the additional project costs. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 21: Receive and File an Update from the Valley Vista Extraordinary Rate Adjustment Request Ad -Hoc Subcommittee The Director of Public Works provided a report on this item. It was moved by Council Member Marquez and seconded by Mayor Pro Tem Berry, to receive and file the subcommittee update. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ITEMS FROM CITY COUNCIL MEMBERS Item No. 22: Authorize the Mayor to Send a Letter to the Anaheim Union High School District Board of Trustees Advocating for the Reopening of Schools for In - Person Instruction for the 2021-22 Academic Year Council Member Hertz provided a report on this item. City Council discussion ensued. It was moved by Council Member Hertz and seconded by Council Member Morales, to authorize the Mayor to send a letter to the Anaheim Union High School District Board of Trustees advocating for the reopening of schools for in-person instruction for the 2021- 22 academic year. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 63 Item No. 23: Direct the City Manager to Prepare a Resolution in Support of Asian American Pacific Islander Communities in the Face of Increased Incidences of Discrimination and Racially Motivated Violence for City Council Consideration Council Member Marquez provided a report on this item. City Council discussion ensued. It was moved by Council Member Marquez and seconded by Mayor Pro Tem Berry, to direct the City Manager to prepare a Resolution in support of the Asian American Pacific Islander communities in the face of increased incidences of discrimination and racially motivated violence and present it for City Council consideration at its April 12 meeting. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) Brittney Cook, Cypress, spoke regarding the City's COVID-19 related programs, Agenda Item Nos. 15, 22, and 23, and the Housing Element Update process. Charles Evans, representing Asian Americans Advancing Justice Los Angeles, spoke regarding Agenda Item No. 23. Ed Kraemer, Cypress, spoke regarding the City's COVID-19 related programs and Agenda Item No. 22. COUNCIL MEMBER REPORTS AND REMARKS Council Member Hertz: Thanked all the residents that applied and participated in the Commission recruitment. Council Member Marquez: Stated that she enjoyed meeting all the applicants during the Commission recruitment. Thanked staff for work on the Neighborhood Preservation Pilot Program. Mayor Pro Tem Berry: No report. Council Member Morales: No report. Mayor Peat: Echoed appreciation for the residents that applied to serve on a City Commission. Reminded residents about the weekly Minute with the Mayor informational video on the City's Facebook page. CITY MANAGER REMARKS The City Manager reminded the public about the Virtual Town Hall meeting to be held on Wednesday, March 24 at noon, as well as the City Council Workshop on the Housing Element on Monday, March 29 at 5:00 p.m. 64 ADJOURNMENT Mayor Peat adjourned the meeting at 8:58 p.m. to a Special Meeting, to be held on Monday, March 29, 2021, beginning at 5:00 p.m. via webinar/teleconference. ATTEST: 31,4 iNtJi ERK OF THE CITY CITY OF CYPRESS R OF HE CITY OF CYPRESS