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Agenda 2020-04-13www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL April 13, 2020 5:30 P.M. Teleconference Only Various Locations ***SPECIAL NOTICE REGARDING COVID-19*** On March 17, 2020, Governor Newsom issued Executive Order N-29-20 in response to the COVID-19 pandemic, which authorizes the City Council to hold public meetings via teleconferencing and waives all requirements of the Brown Act requiring the physical presence of Council Members, staff, or the public as a condition of participation in or quorum for a public meeting. THIS IS A CITY COUNCIL MEETING BY TELECONFERENCE ONLY. Members of the public will have access to listen to the meeting by calling (562) 247-8321 and using Access Code 795-017-301 when prompted. No Audio Pin is necessary. The public will not be able to provide comments within the teleconference. Members of the public wishing to submit a general comment or a comment on an agenda item, can email cityclerk@cypressca.org or call (714) 229-6685 to leave a voicemail message. Please submit comments by 3:00 p.m. on Monday, April 13, 2020 to allow enough time to be added to the City Council agenda as a Consent Calendar item. Comments submitted by the deadline will be included in the meeting record. CALL TO ORDER 5:30 P.M. Various Teleconference Locations ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Marielien Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat April 13, 2020 1 Page 2 ORAL COMMUNICATIONS The public may submit comments to the City Council on any matters prior to any action taken on the Agenda. Although in-person comments will not be taken, the public may submit comments to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on Monday, April 13, 2020. All comments submitted prior to the deadline will be considered on the Consent Calendar and available as part of the agenda packet. CLOSED SESSION THREAT TO PUBLIC SERVICES OR FACILITIES Pursuant to Government Code Section 54957(a) CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: • Executive Management • Mid -Management • Confidential • Cypress Employees' Association • Cypress Maintenance Employees' Association • Cypress Police Management Association • Cypress Police Officers' Association RECONVENE 7:00 P.M. Various Teleconference Locations ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney April 13, 2020 1 Page 3 ORAL COMMUNICATIONS The public may submit comments to the City Council on any matters prior to any action taken on the Agenda. Although in-person comments will not be taken, the public may submit comments to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on Monday, April 13, 2020. All comments submitted prior to the deadline will be considered on the Consent Calendar and available as part of the agenda packet. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Receive and File Public Comments Submitted for the April 13, 2020 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments. 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Approve Minutes - Meetings of February 24, 2020, March 9, 2020, and March 23, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted. 4. Approve Task Order for Planning Services Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve a task order to Annealta Group in an amount not to exceed $146,750 to perform various planning services. 5. Authorize an Amendment to the City Manager Employment Agreement to Permit Donations of Paid Time Off to the City's Catastrophic Leave Bank Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Direct the City Attorney to draft an amendment to the City Manager Employment Agreement to permit the City Manager to donate accrued Paid Time Off to the City's Catastrophic Leave Bank; and 2. Authorize the Mayor to execute the Amendment. April 13, 20201 Page 4 April 13, 2020 1 Page 5 6. Approve Register of Warrants, Transfers, and Wires Issued for the Period of March 14, 2020, through April 3, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of March 14, 2020, through April 3, 2020: • Electronic Funds Transfers 7634 through 7670 • Warrants 53108 through 53412 • Payroll Transfer W1415 NEW BUSINESS 7. Receive an Update on City Operations in Response to COVID-19 Pandemic Prepared by: Peter Grant, City Manager Recommendation: Receive an update on City operations in response to the COVID-19 pandemic. 8. Receive a Budget Update in Response to COVID-19 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive an update on the impacts to the FY 2019-20 Budget and the FY 2020-21 Budget process due to the COVID19 pandemic. ITEMS FROM CITY COUNCIL MEMBER$ 9. Approve A Resolution Recommending All Commercial Landowners, Landlords, Commercial Lenders and Utility Providers Abide By Governor Newsom's Executive Orders N28-20 AND N37-20 Prepared by: Rob Johnson, Mayor Recommendation: Approve a Resolution recommending all commercial landowners, landlords, commercial lenders and utility providers abide by Governor Newsom's Executive Orders N28-20 and N37-20. 10. Community Non -Profit Needs Assessment Report and Recommendation Prepared by: Peter Grant, City Manager Recommendation: 1. Establish a City Council ad hoc subcommittee to review and make recommendations regarding requests for support from the City's non-profit partners in response to COVID-19; and April 13, 2020 1 Page 6 2. Adopt a Resolution appointing two members of the City Council to the ad hoc subcommittee, establishing its duration, and its duties. ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, April 27, 2020, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of April, 2020. Alisha Farnell, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.