Agenda 2020-06-227/8/2021
Printed Agenda
AMENDED AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
June 22, 2020
7:00 P.M.
www.cypressca.org Webinar/Teleconference Only
Various Locations
AGENDA AMENDMENT
• Agenda Item No. 8: Corrected spreadsheet attached to report
*** SPECIAL NOTICE REGARDING COVID-19 ***
THIS IS A CITY COUNCIL MEETING BY WEBINAR/TELECONFERENCE ONLY.
On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City
Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M.
Brown Act in response to the COVID-19 pandemic.
Members of the public may participate, provide public comment, and view the webinar by registering
at: https://attendee.gotowebinar.com/register/183214229222246667. Following registration, you
will receive an email containing a link to join the webinar, enabling you to provide live comments
during Public Hearing or Oral Communications portions of the meeting and view live presentations.
Advance registration is recommended.
Registration is not required to listen to the meeting in teleconference mode. The teleconference is
available by calling (562) 247-8321 and entering Access Code 706-718-870 when prompted. No
Audio Pin is necessary.
Those persons wishing to make a general comment or a comment on an agenda item, may do so by
registering at: https://attendee.gotowebinar.com/register/183214229222246667. Advance
registration is recommended.
Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714)
229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on June 22, 2020 will
be added to the City Council agenda as a Consent Calendar item.
CALL TO ORDER
7:00 P.M.
Various Teleconference Locations
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress
Recreation and Park District
Mayor Rob Johnson
Mayor Pro Tem Mariellen Yarc
Council Member Stacy Berry
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Council Member Paulo Morales
Council Member Jon Peat
PRESENTATIONS
Introduction of New and Promoted Employees
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended
by the City Council)
The public may address the City Council on any matters prior to any action taken on the agenda.
Members of the public who have registered for the meeting webinar and would like to provide live
comments during the meeting should click the 'hand raise' button, unmute your microphone and
wait for the Mayor or Cit Clerk to call on you.
0
= Hand Raise
= Unmute
Although Council Members may provide brief responses, the City Council may not discuss or take
action on items that are not on its agenda. Speakers are requested to limit their comments to no
more than three minutes.
Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to
3:00 p.m. on June 22, 2020. All comments submitted via email or voicemail prior to the deadline will
be added to the agenda as a Consent Calendar item.
PUBLIC HEARINGS
Public comments — five minutes per speaker, unless extended by the City Council.
Members of the public who have registered for the meeting webinar and would like to provide live
comments during the public hearing should click the 'hand raise' button, unmute your microphone
and wait for the Mayor or Ci Clerk to call on you.
0
= Hand Raise
= Unmute
Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to
3:00 p.m. on June 22, 2020. All comments submitted via email or voicemail prior to the deadline will
be added to the agenda as a Consent Calendar item and included as part of the public hearing
record.
Council Members should disclose communications with anyone relevant to a Public Hearing item.
1. FY 2020-21 Cypress Corporate Center Landscape Maintenance District No. 1 Renewal
Prepared by_ Doug Dancs, Director of Community Development
Recommendation: Adopt a Resolution renewing Cypress Corporate Center Landscape
Maintenance District No. 1 for FY 2020-21, pursuant to the Landscaping and Lighting Act of
1972.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council
Member requests separate action on a specific item.
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2. Receive and File Public Comments Submitted for the June 22, 2020 City Council
Meeting
Prepared by_ Alisha Farnell, City Clerk
Recommendation: Receive and file submitted public comments.
3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by
Title Only and to Waive Further Reading
4. Approve Minutes - Meetings of May 26, 2020, June 4, 2020 and June 8, 2020
Prepared by_ Alisha Farnell, City Clerk
Recommendation: Approve as submitted.
5. Approve Plans and Specifications for Citywide Park Enhancements, Project 247
Prepared by: Doug Dancs, Director of Community Development
Recommendation: Approve plans and specifications for Citywide Park Enhancements, Project
247.
6. Approve Plans and Specifications for Cypress Sports Park, Project 225
Prepared by_ Doug Dancs, Director of Community Development
Recommendation: Approve plans and specifications for Cypress Sports Park, Project 225.
7. Approve Task Order for Public Works Construction Management and Inspection
Services
Prepared by: Doug Dancs, Director of Community Development
Recommendation: Approve a Task Order to TRCNali Cooper and Associates, Inc. for $99,994
to perform public works construction management and inspection services through June 30,
2021.
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8. Adopt the Seven -Year (FY 2020-27) Capital Improvement Program
Prepared by_ Doug Dancs, Director of Community Development
Recommendation:
1. Determine the Capital Improvement Program is consistent with the General Plan; and
2. Adopt a Resolution approving the Seven -Year CIP for FY 2020-27.
9. Adopt Resolutions to Hold the General Municipal Election on November 3, 2020
Prepared by: Alisha Farnell, City Clerk
Recommendation:
1. Adopt a Resolution calling and giving notice of a General Municipal Election on Tuesday,
November 3, 2020, for the election of certain officers as required by the City Charter; and
2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange
consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the
Statewide General Election to be held on the same date pursuant to Elections Code Section
10403; and
3. Adopt a Resolution adopting regulations for candidates for elective office pertaining to
candidates statements submitted to the voters at an election to be held on Tuesday,
November 3, 2020.
10. Adopt Resolutions to Hold the November 3, 2020 Consolidated General Municipal
Election Regarding a Proposed Charter Amendment
Prepared by: Alisha Farnell, Ciy Clerk
Recommendation:
1. Adopt a Resolution calling for a General Municipal Election to be held on November 3,
2020, for the submission of a proposed Charter amendment; and
2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange
consolidate a General Municipal Election with the Statewide General Election on November 3,
2020, for the purpose of submitting a Charter amendment to the voters pursuant to Elections
Code Section 10403; and
3. Adopt a Resolution setting priorities for filing a written argument regarding a proposed
Charter amendment and directing the City Attorney to prepare an impartial analysis; and
4. Adopt a Resolution for the filing of rebuttal arguments regarding the Charter amendment
ballot measure.
11. Receive and File Investment Report for the Month Ended May 31, 2020
Prepared by: Matt Burton, Director of Finance and Administrative Services
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Recommendation: Receive and file the attached investment report for the month ended May
31, 2020.
12. Award Contracts for the Lincoln Avenue Median Restoration, Project 229
Prepared by: Doug Dancs, Director of Community Development
Recommendation:
1. Award a contract to KASA Construction, for $693,837.50, and authorize a contingency of
$105,000; and
2. Approve a task order for construction inspection services to TRCNali Cooper and
Associates, Inc., for $74,062, and authorize a contingency of $7,500; and
3. Authorize a $474,000 appropriation increase in the CIP Fund for project enhancements;
and
4. Approve a $474,000 transfer from the Gas Tax 2103 Fund to the CIP Fund to pay for the
additional project costs.
13. Approve Register of Warrants, Transfers, and Wires Issued for the Period of May 30,
2020, through June 12, 2020
Prepared by_ Matt Burton, Director of Finance and Administrative Services
Recommendation: Approve the attached payment register summarized below for the period
of May 30, 2020 through June 12, 2020:
• Electronic Funds Transfers 7852 through 7877 and 7897 through 7939
• Warrants 54055 through 54166
• Payroll Transfer W1420
NEW BUSINESS
14. Adopt the Fiscal Year 2020-21 Budget for the City of Cypress and the Cypress
Recreation and Park District
Prepared by_ Matt Burton, Director of Finance and Administrative Services
Recommendation:
1. Adopt a Resolution approving the Fiscal Year 2020-21 City Budget; and
2. Adopt a Resolution approving the Fiscal Year 2020-21 Recreation and Park District Budget.
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15. Approve the Purchase of Online Permitting and Plan Check Software
Prepared by_ Doug Dancs, Director of Community Development
Recommendation: Approve a five year agreement with Carahsoft Technology Corporation for
$289,785 to purchase of OpenGov Online Permitting and Plan Check Software.
16. Receive an Update from the City Manager Regarding the Cypress Small Business
Relief Program
Er pared by: Peter Grant, City Manager
Recommendation: Receive an update from the City Manager regarding the Cypress Small
Business Relief Program.
17. Receive an Update from the Police Chief Regarding Regional Civil Unrest and Public
Safety
Prepared by Rod Cox, Chief of Police
Recommendation: Receive an update from the Police Chief regarding regional civil unrest and
public safety.
18. Receive Update from the City Manager and City Departments Regarding the COVID-
19 Emergency, and Provide Direction Concerning City Operations, Allocation of City
Resources, Maintenance of Essential Services, Temporary Suspension and/or
Closure of Non -Essential Public Services and Facilities, Management of City
Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures
Necessary to Meet the Community's Needs.
Prepared by: Peter Grant, City Manager
Recommendation: Receive an update on City operations in response to the COVID-19
pandemic and provide direction.
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council)
The public may address the City Council on any matters prior to any action taken on the agenda.
Members of the public who have registered for the meeting webinar and would like to provide live
comments during the meeting should click the 'hand raise' button, unmute your microphone and
wait for the Mayor or Ci Clerk to call on you.
= Hand Raise
= Unmute
Although Council Members may provide brief responses, the City Council may not discuss or take
action on items that are not on its agenda. Speakers are requested to limit their comments to no
more than five minutes.
Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to
3:00 p.m. on June 22, 2020. All comments submitted via email or voicemail prior to the deadline
will be added to the agenda as a Consent Calendar item.
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COUNCIL MEMBER REPORTS AND REMARKS
CITY MANAGER REMARKS
ADJOURNMENT - IN MEMORY OF SANTA CRUZ COUNTY SHERIFF SERGEANT DAMON
GUTZWILLER AND EL CENTRO POLICE OFFICER EFREN CORONEL
The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 13, beginning
at 5:30 p.m. in the Executive Board Room.
hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Dated this 19th day of June, 2020.
Alisha Farnell, City Clerk
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714)
229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
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