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Agenda 2021-02-087/9/2021 www.cypressca.org Printed Agenda AMENDED AGENDA REGULAR MEETING CYPRESS CITY COUNCIL February 8, 2021 6:00 P.M. AGENDA AMENDMENTS • Submitted public comment attached to Agenda Item No. 1 Webinar/Teleconference Only Various Locations **SPECIAL NOTICE REGARDING COVID-19** THIS IS A CITY COUNCIL MEETING BY WEBINAR/TELECONFERENCE ONLY. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconference or electronically and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Members of the public may participate, provide public comment, and view the webinar by registering at: https://attendee.gotowebinar.com/register/942412719635802636. Following registration, you will receive an email containing a link to join the webinar, enabling you to provide live comments during Oral Communications or Public Hearing portions of the meeting and view live presentations. Advance registration is recommended. Registration is not required to listen to the meeting in teleconference mode. The teleconference is available by calling (415) 930-5321 and entering Access Code 225-403-991 when prompted. No Audio Pin is necessary. Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at: https://attendee.gotowebinar.com/register/942412719635802636. Advance registration is recommended. Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on February 8, 2021 will be added to the City Council agenda as a Consent Calendar item. CALL TO ORDER 6:00 P.M. Various Teleconference Locations httpsi/destinyhosted.com/print agenda.cfrn?seq=136&reloaded=true&id=29773 1/6 7/9/2021 Printed Agenda ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Anne Hertz Council Member Frances Marquez Council Member Paulo Morales CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: • Executive Management • Mid -Management • Confidential • Cypress Employees' Association • Cypress Maintenance Employees' Association • Cypress Police Management Association • Cypress Police Officers' Association RECONVENE 7:00 P.M. Various Teleconference Locations ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Anne Hertz Council Member Frances Marquez Council Member Paulo Morales REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney PRESENTATIONS Cypress College Update ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Members of the public who have registered for the meeting webinar and would like to provide live comments during the meeting should click the 'hand raise' button, unmute your microphone and https://destinyhosted.com/print_agenda.cfm?seq=136&reloaded=true&id=29773 2/6 7/9/2021 wait for the Mayor or Cit Clerk to call on you. = Hand Raise = Unmute Printed Agenda Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. Speakers are requested to limit their comments to no more than three minutes. Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on February 8, 2021. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Receive and File Public Comments Submitted for the February 8, 2021 City Council Meeting Spared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments. 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Approve Minutes - Meetings of January 21, 2021 and January 25, 2021 Prpared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted. 4. Adopt FY 2021-22 Budget Calendar Prepared by_ Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt the Fiscal Year 2021-22 budget calendar. 5. Establish the Senior Account Clerk Class Specification Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the class specification for the position of Senior Account Clerk. 6. Approve Register of Warrants, Transfers, and Wires Issued for the Period of January 16, 2021 through January 29, 2021 Prepared by_ Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of January 16, 2021 through January 29, 2021: httpsJ/destinyhosted.com/print_agenda.cfm?seq=136&reloaded=true&id=29773 3/6 7/9/2021 Printed Agenda • Electronic Funds Transfers 8751 through 8867 • Warrants 55749 through 55956 • Payroll Transfers W1438 NEW BUSINESS 7. Receive an Update from the City Manager and City Departments Regarding the COVID- 19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non -Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community's Needs. Prepared by: Peter Grant, City Manager Recommendation: 1. Receive an update on City operations in response to the COVID-19 pandemic and provide direction; and 2. Approve a recommendation from the Mayor and Mayor Pro Tem to create a COVID-19 pandemic ad hoc subcommittee to work with the City Manager to advocate for Cypress and communicate with residents; and 3. Approve a recommendation from the Mayor and Mayor Pro Tem to direct the City Manager to organize a regional COVID-19 pandemic virtual town hall meeting. 8. Receive an Update on Small Business Resiliency Grants and Discuss and Provide Direction on Home Occupation Business Grants Prepared by_ Peter Grant, City Manager Recommendation: 1. Receive an update on Small Business Resiliency Grants; and 2. Discuss and provide directions on Home Occupation Business Grants. https://destinyhosted.com/print_agenda.cfm?seq=136&reloaded=true&id=29773 4/6 7/9/2021 Printed Agenda 9. Receive and File the Fiscal Year 2020-21 Mid -Year Budget Report and Approve Budget Adjustments Prepared by_ Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Receive and file the FY 2020-21 Mid -Year Budget Report; and 2. Approve mid -year budget adjustments: City a. Increase appropriations in the General Fund by $198,359 b. Decrease appropriations in the General Fund and increase appropriations in the Capital Replacement Fund by $13,405 c. Increase appropriations in the Storm Drainage Fund by $2,200 d. Increase appropriations in the Lighting District Fund by $50,150 e. Increase appropriations in the Central Services Fund by $3,500 f. Increase appropriations in the Capital Replacement Fund by $21,072 g. Transfer $13,405 from the General Fund to the Capital Replacement Fund h. Transfer $8,043 from the General Fund Grants Fund to the Capital Replacement Fund i. Transfer $268 from the Cable Television PEG Fund to the General Fund j. Transfer $4,229 from the Cable Television PEG Fund to the Capital Replacement Fund k. Transfer $500,000 from the General Fund to the Infrastructure Fund I. Transfer $150,000 from the General Fund to the Employee Benefits Fund m. Approve the attached Repayment Agreement and Promissory Note between the City and Park District for an amount not to exceed $12.8 million Recreation and Parks District n. Increase appropriations in the General Fund by $107,698 ITEMS FROM CITY COUNCIL MEMBERS 10. 2021 State of the City Event Update from Mayor Peat Pyr pared by: Jon Peat, Mayor Recommendation: Discuss and provide direction regarding a 2021 State of the City event. https://destinyhosted.com/print_agenda.cfm?sec=136&reloaded=true&id=29773 5/6 7/9/2021 Printed Agenda ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Members of the public who have registered for the meeting webinar and would like to provide live comments during the meeting should click the 'hand raise' button, unmute your microphone and wait for the Mayor or Cit Clerk to call on you. = Hand Raise = Unmute Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. Speakers are requested to limit their comments to no more than five minutes. Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on February 8, 2021. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT - IN MEMORY OF SACRAMENTO COUNTY SHERIFF DEPUTY ADAM GIBSON AND GARDEN GROVE POLICE LIEUTENANT JOHN REYNOLDS The next meeting will be an adjourned Regular Meeting, to be held on Monday, February 22, 2021, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 4th day of February, 2021. Alisha Famell, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting. httpsi/destinyhosted.com/print agenda.cfm?seq=1368,reloaded=true&id=29773 6/6