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Agenda 2021-06-14www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 14, 2021 5:30 P.M. Council Chambers 5275 Orange Avenue Cypress, California SPECIAL NOTICE REGARDING COVID-19 On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconference or electronically and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Consistent with the Governor's Orders, members of the public can view the City Council meeting streamed live online at www.cypressca.org/watchlive or on Spectrum Cable Channel 36. Additionally, the public may participate and provide public comment by registering at https://attendee.gotowebinar.com/register/9010984189297513996 or join via listen -only mode by calling (415) 655-0060 and entering Access Code 374-598-832 when prompted. No Audio Pin is necessary. PUBLIC PARTICIPATION Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at: https://attendee.gotowebinar.com/register/9010984189297513996. Advance registration is recommended. Following registration, you will receive an email containing a link to join the meeting webinar, enabling you to provide live comments during Oral Communications or Public Hearing portions of the meeting. Alternatively, comments can be submitted via email to cityclerk©cypressca.org or by calling (714) 229-6683 to leave a voicemail message. Comments submitted by 3:00 p.m. on June 14, 2021 will be added to the City Council agenda as a Consent Calendar item. CALL TO ORDER 5:30 P.M. Executive Board Room June 14, 2021 1 Page 2 ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Anne Hertz Council Member Frances Marquez Council Member Paulo Morales ORAL COMMUNICATIONS The public may submit comments to the City Council on any matters prior to any action taken on the agenda. Although live comments are not available prior to Closed or Workshop Sessions, the public may submit comments to cityclerk@cypressca.org or (714) 229-6683 prior to 3:00 p.m. on June 14, 2021. All comments submitted prior to the deadline will be added to the agenda as a Consent Calendar item. WORKSHOP SESSION Workshop on Organics Recycling Requirements CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: • Cypress Employees' Association • Cypress Maintenance Employees' Association • Cypress Police Management Association PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Manager RECONVENE 7:00 P.M. Council Chambers June 14, 2021 1 Page 3 ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Anne Hertz Council Member Frances Marquez Council Member Paulo Morales PLEDGE OF ALLEGIANCE INVOCATION SeaCoast Grace Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney PRESENTATIONS Cypress Community Festival Association Event Update ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Members of the public who have registered for the meeting webinar and would like to provide live comments during the meeting should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute 0 Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. Speakers are requested to limit their comments to no more than three minutes. Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6683 prior to 3:00 p.m. on June 14, 2021. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item. June 14, 2021 I Page 4 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Receive and File Public Comments Submitted for the June 14, 2021 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments. 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Approve Minutes - Meetings of April 26, 2021 and May 10, 2021 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted. 4. Accept the Arterial Rehabilitation, Project 258 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Arterial Rehabilitation, Project 258, in the amount of $735,697.86 and approve the final payment of $36,784.89 to All American Asphalt; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder. 5. Accept the Citywide Park Enhancements, Project 247 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Citywide Park Enhancements, Project 247, in the amount of $224,189.77 and approve the final payment of $11,209.49 to Speedy Fix Inc.; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder. June 14, 2021 1 Page 5 6. Accept Residential Street Resurfacing Improvements, Project 286 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Residential Street Resurfacing Improvements, Project 286, in the amount of $114,202.86 and approve the final payment of $5,710.14 to All American Asphalt; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder. 7. Accept Restroom and Shade Shelter Replacement at Evergreen Park, Project 283 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Restroom and Shade Shelter Replacement at Evergreen Park, Project 283, in the amount of $395,850 and approve the final retention payment of $19,792.50 to Senitica Construction, Inc.; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder. 8. Accept Tree Planting Program, Project 268 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Tree Planting Program, Project 268, in the amount of $68,425 and approve the final payment of $6,843 to G Team Landscape Construction, Inc.; and 2. Authorize the City Engineer to file the Notice of Completion with the County Recorder. 9. Adopt the Fiscal Year 2021-22 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2021-22 appropriations limit. June 14, 2021 1 Page 6 10. Adopt the Cypress Recreation and Park District's Fiscal Year 2021-22 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2021-22 appropriations limit. 11. Adopt Annual Statement of Investment Policy Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Annual Statement of Investment Policy. 12. Approve Final Parcel Map No. 2018-200 for 9052 Denni Street Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve Final Parcel Map No. 2018-200 and authorize the City Clerk to sign the record map. 13. Award Contract for Citywide Park Enhancements, Project 277 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve Plans and Specifications for the Citywide Park Enhancements, Project 277; and 2. Award a contract to Speedy Fix Inc., Santa Ana, CA, for $198,800, and authorize a contingency of $24,000; and 3. Approve a Task Order for Construction Inspection Services to TRCNaIi Cooper and Associates, for $14,080, and authorize a contingency of $2,100. 14. Award Contracts for the Katella Avenue Median Restoration, Project 267 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Award a contract to Marina Landscape Inc., for $443,059, and authorize a contingency of $66,500; and 2. Approve a Task Order for Construction Inspection Services to TRCNaIi Cooper and Associates, Inc., for $79,832, and authorize a contingency of $12,000. June 14, 2021 1 Page 7 15. Award a Contract for Psychological Counseling and Assessment Services for the Police Department Prepared by: Mark Lauderback, Chief of Police Recommendation: Award a Contract to The Counseling Team International (TCTI) to provide psychological and assessment services for the Police Department. 16. Award Contract for the Senior Center Restroom Improvements, Project 284 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve Plans and Specifications for Senior Center Restroom Improvements, Project 284; and 2. Award a contract to OCLA Construction for $201,500, and authorize a contingency of $40,300. 17. Receive and File the FY 2021-22 Master Fee Schedule Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the updated FY 2021-22 Master Fee Schedule which incorporates annual cost -of -living adjustments for City and Park District user fees. 18. Receive and File the Single Audit Report for the Fiscal Year Ended June 30, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Single Audit Report for the Fiscal Year Ended June 30, 2020. 19. Approve Register of Warrants, Transfers, and Wires Issued for the Period of May 8, 2021 through May 21, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of May 8, 2021 through May 21, 2021: • Electronic Funds Transfers 9343 through 9366 • Warrants 56732 through 56828 • Payroll Transfers W1448 June 14, 2021 1 Page 8 NEW BUSINESS 20. Adopt the Fiscal Year 2021-22 Budget for the City of Cypress and the Cypress Recreation and Park District Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Adopt a Resolution approving the Fiscal Year 2021-22 City Budget; and 2. Adopt a Resolution approving the Fiscal Year 2021-22 Recreation and Park District Budget. 21. Adopt the Seven -Year (FY 2021-22 to FY 2027-28) Capital Improvement Program Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Determine the Capital Improvement Program is consistent with the General Plan; and 2. Adopt a Resolution approving the Seven -Year CIP for FY 2021-22 to FY 2027-28. 22. Receive an Update from the COVID-19 Pandemic Advisory Ad Hoc Subcommittee and Provide Direction Prepared by: COVID-19 Ad Hoc Subcommittee, Mayor Jon Peat and Mayor Pro Tem Stacy Berry Recommendation: Receive an update from the COVID-19 pandemic advisory ad hoc subcommittee and provide direction concerning advocacy, communication, and measures necessary to meet the community's needs related to the pandemic. 23. Receive an Update from the City Manager and City Departments Regarding the COVID-19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non -Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community's Needs Prepared by: Peter Grant, City Manager Recommendation: Receive an update on City operations in response to the COVID-19 pandemic and provide direction. June 14, 2021 1 Page 9 ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Members of the public who have registered for the meeting webinar and would like to provide live comments during the meeting should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. it = Hand Raise = Unmute 0 Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. Speakers are requested to limit their comments to no more than five minutes. Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6683 prior to 3:00 p.m. on June 14, 2021. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT - IN MEMORY OF SAN BERNARDINO COUNTY SHERIFF SERGEANT DOMINIC VACA The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 28, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2021. Alisha Farnell, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.