2021-06-1496
REGULAR MEETING
CYPRESS CITY COUNCIL
June 14, 2021
5:30 P.M.
The Cypress City Council conducted this meeting via webinar/teleconference in
accordance with California Governor Newsom's Executive Orders N-29-20 and COVID-
19 pandemic protocols.
Mayor Peat called the meeting to order at 5:30 p.m.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Jon Peat
Mayor Pro Tem Stacy Berry (via teleconference)
Council Member Anne Hertz
Council Member Frances Marquez — arrived at 5:34 P.M.
Council Member Paulo Morales — arrived at 6:07 P.M.
STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton
Director of Public Works Doug Dancs
City Clerk Alisha Farnell
Planning Director Alicia Velasco (via teleconference)
Assistant Director of Finance and Administrative Services Donna Mullally (via
teleconference)
Management Analyst Kirsten Graham (via teleconference)
ORAL COMMUNICATIONS
None.
WORKSHOP SESSION
Workshop on Organics Recycling Requirements
The Director of Public Works provided a report on this item.
City Council discussion ensued.
No action was taken.
CLOSED SESSION
The City Attorney reported that the City Council would be meeting in Closed Session as
follows:
CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiators: City Manager and Director of Finance and Administrative Services
Employee Groups:
• Cypress Employees' Association
• Cypress Maintenance Employees' Association
• Cypress Police Management Association
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PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
Mayor Peat recessed the meeting at 6:23 p.m.
RECONVENE
Mayor Peat called to order the 7:00 p.m. session of the City Council meeting at 7:01 p.m.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Jon Peat
Mayor Pro Tem Stacy Berry (via teleconference)
Council Member Anne Hertz
Council Member Frances Marquez
Council Member Paulo Morales
STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton
Director of Public Works Doug Dancs
Planning Director Alicia Velasco
Chief of Police Mark Lauderback
Acting Director of Recreation and Community Services Jeff Draper
City Clerk Alisha Farnell
Assistant Director of Finance and Administrative Services Donna Mullally (via
teleconference)
Assistant City Engineer Nick Mangkalakiri (via teleconference)
Maintenance Superintendent Kirk Streets (via teleconference)
Senior Management Analyst Jason Machado (via teleconference)
Management Analyst Kirsten Graham (via teleconference)
Communications and Marketing Analyst Brooke Straus (via teleconference)
PLEDGE OF ALLEGIANCE Council Member Morales led the Pledge of Allegiance.
INVOCATION None.
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
The City Manager reported that the City Council held a Workshop Session on Organic
Recycling Requirements. The City Council took no action and gave no direction on the
item.
The City Attorney reported that the City Council met in Closed Session conceming
Conference with Labor Negotiator regarding the Cypress Employees' Association,
Cypress Maintenance Employees' Association, and Cypress Police Management
Association. He stated that the City Council received an update on the status of those
negotiations, provided direction and no further reportable action was taken.
The City Attorney reported that the City Council will recess back into Closed Session to
discuss the final item listed under Closed Session, Public Employee Performance
Evaluation, following the open session.
PRESENTATIONS
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Cypress Community Festival Association President Jimmy Fuller provided an update on
the 2021 Cypress Community Festival.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
Teresa Lennox, Cypress School District, spoke regarding the move of Cypress School
District's Maintenance/Operations, Transportation, & Technology (MOTT) Department to
the Swain school site.
Harumi Lucak, Cypress, spoke regarding the use of the Swain school site for Cypress
School District's MOTT Department.
Bob Youngsma, Cypress, spoke regarding the use of the Swain school site for Cypress
School District's MOTT Department.
Anthony Fulps, Cypress, spoke in support of recognizing June as Pride Month.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
It was moved by Mayor Pro Tem Berry and seconded by Council Member Morales, to
approve Consent Calendar Items No. 1 through 19.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: Receive and File Public Comments Submitted for the June 14, 2021 City
Council Meeting
Recommendation: Receive and file submitted public comments.
Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 3: Approve Minutes — Meetings of April 26, 2021 and May 10, 2021
Recommendation: Approve as submitted.
Item No. 4: Accept the Arterial Rehabilitation, Project 258
Recommendation:
1. Accept the Arterial Rehabilitation, Project 258, in the amount of $735,697.86 and
approve the final payment of $36,784.89 to All American Asphalt; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
Item No. 5: Accept the Citywide Park Enhancements, Project 247
Recommendation:
1. Accept the Citywide Park Enhancements, Project 247, in the amount of $224,189.77
and approve the final payment of $11,209.49 to Speedy Fix Inc.; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
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Item No. 6: Accept Residential Street Resurfacing Improvements, Project 286
Recommendation:
1. Accept the Residential Street Resurfacing Improvements, Project 286, in the amount
of $114,202.86 and approve the final payment of $5,710.14 to All American Asphalt;
and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
Item No. 7: Accept Restroom and Shade Shelter Replacement at Evergreen Park,
Project 283
Recommendation:
1. Accept the Restroom and Shade Shelter Replacement at Evergreen Park, Project
283, in the amount of $395,850 and approve the final retention payment of $19,792.50
to Senitica Construction, Inc.; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
Item No. 8: Accept Tree Planting Program, Project 268
Recommendation:
1. Accept the Tree Planting Program, Project 268, in the amount of $68,425 and approve
the final payment of $6,843 to G Team Landscape Construction, Inc.; and
2. Authorize the City Engineer to file the Notice of Completion with the County Recorder.
Item No. 9: Adopt the Fiscal Year 2021-22 Appropriations Limit
Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2021-22
appropriations limit.
RESOLUTION NO. 6839
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS
ESTABLISHING THE CITY'S APPROPRIATIONS LIMIT FOR THE 2021-
22 FISCAL YEAR.
Item No. 10: Adopt the Cypress Recreation and Park District's Fiscal Year 2021-22
Appropriations Limit
Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park
District's Fiscal Year 2021-22 appropriations limit.
RESOLUTION NO. 6840
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
EX OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS
RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF
THE CITY OF CYPRESS ESTABLISHING THE CYPRESS
RECREATION AND PARK DISTRICT'S APPROPRIATIONS LIMIT FOR
THE 2021-22 FISCAL YEAR.
Item No. 11: Adopt Annual Statement of Investment Policy
Recommendation: Adopt a Resolution approving the Annual Statement of Investment
Policy.
RESOLUTION NO. 6841
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS THE EX OFFICIO GOVERNING BOARD OF
DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT,
ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY
Item No. 12: Approve Final Parcel Map No. 2018-200 for 9052 Denni Street
Recommendation: Approve Final Parcel Map No. 2018-200 and authorize the City Clerk
to sign the record map
Item No. 13: Award Contract for Citywide Park Enhancements, Project 277
Recommendation:
1. Approve Plans and Specifications for the Citywide Park Enhancements, Project 277;
and
2. Award a contract to Speedy Fix Inc., Santa Ana, CA, for $198,800, and authorize a
contingency of $24,000; and
3. Approve a Task Order for Construction Inspection Services to TRCNaIi Cooper and
Associates, for $14,080, and authorize a contingency of $2,100.
Item No. 14: Award Contracts for the Katella Avenue Median Restoration, Project
267
Recommendation:
1. Award a contract to Marina Landscape Inc., for $443,059 and authorize a contingency
of $66,500; and
2. Approve a Task Order for Construction Inspection Services to TRCNaIi Cooper and
Associates, Inc., for $79,832, and authorize a contingency of $12,000.
Item No. 15: Award a Contract for Psychological Counseling and Assessment
Services for the Police Department
Recommendation: Award a contract to The Counseling Team International (TCTI) to
provide psychological and assessment services for the police Department.
Item No. 16: Award Contract for the Senior Center Restroom Improvements,
Project 284
Recommendation:
1. Approve Plans and Specifications for Senior Center Restroom Improvements, Project
284; and
2. Award a contract to OCLA Construction for $201,500, and authorize a contingency of
$40,300.
Item No. 17: Receive and File the FY 2021-22 Master Fee Schedule
Recommendation: Receive and file the updated FY 2021-22 Master Fee Schedule
which incorporates annual cost -of -living adjustments for City and Park District user fees.
Item No. 18: Receive and File the Single Audit Report for the Fiscal Year Ended
June 30, 2020
Recommendation: Receive and file the Single Audit Report for the Fiscal Year Ended
June 30, 2020.
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Item No. 19: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of May 8, 2021 through May 21, 2021
Recommendation: Approve the attached payment register summarized below for the
period of May 8, 2021 through May 21, 2021:
• Electronic Funds Transfers 9343 through 9366
• Warrants 56732 through 56828
• Payroll Transfers W1448
NEW BUSINESS
Item No. 20: Adopt the Fiscal Year 2021-22 Budget for the City of Cypress and the
Cypress Recreation and Park District
The Director of Finance and Administrative Services provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Hertz, and seconded by Council Member Marquez, to
adopt a Resolution approving the Fiscal Year 2021-22 City Budget, and adopt a
Resolution approving the Fiscal Year 2021-22 Recreation and Park District budget.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6842
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS
APPROVING THE ANNUAL BUDGET FOR THE FISCAL YEAR
COMMENCING JULY 1, 2021 AND FIXING THE LIMITATIONS OF
EXPENDITURES FOR THE SEVERAL FUNDS AND THE FUNCTIONS,
DEPARTMENTS, AND ACTIVITIES CARRIED ON UNDER SUCH
FUNDS.
RESOLUTION NO. 6843
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS THE EX OFFICIO GOVERNING BOARD OF
DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT,
APPROVING THE DISTRICT'S ANNUAL BUDGET FOR THE FISCAL
YEAR COMMENCING JULY 1, 2021 AND FIXING THE LIMITATIONS OF
EXPENDITURES FOR THE FUNDS AND ACTIVITIES CARRIED ON
UNDER SUCH FUNDS.
Item No. 21: Adopt the Seven -Year (FY 2021-22 to FY 2027-28) Capital Improvement
Program
The Director of Public Works provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Marquez, and seconded by Mayor Pro Tem Berry, to
determine the Capital Improvement Program is consistent with the General Plan, and
adopt a Resolution approving the Seven -Year CIP for FY 2021-22 to FY 2027-28.
The motion was unanimously carried by the following roll call vote:
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AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6844
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS
APPROVING THE SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS 2021-22 THROUGH FISCAL YEAR 2027-2028
Item No. 22: Receive an Update from the COVID-19 Pandemic Advisory Ad Hoc
Subcommittee and Provide Direction
Mayor Peat provided a report on this item.
Council Member Marquez commented on the item.
It was moved by Council Member Marquez, and seconded by Council Member Hertz, to
receive an update from the COVID-19 pandemic advisory ad hoc subcommittee.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 23: Receive an Update from the City Manager and City Departments
Regarding the COVID-19 Emergency, and Provide Direction Concerning City
Operations, Allocation of City Resources, Maintenance of Essential Services,
Temporary Suspension and/or Closure of Non -Essential Public Services and
Facilities, Management of City Finances, Measures Necessary to Protect Public
Health and Safety, and Expenditures Necessary to Meet the Community's Needs
The City Manager and Acting Director of Recreation and Community Services provided
a report on this item.
City Council discussion ensued.
It was moved by Council Member Marquez, and seconded by Mayor Pro Tem Berry, to
receive an update on City operations in response to the COIVD-19 pandemic.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Hertz, Marquez, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City
Council)
None.
COUNCIL MEMBER REPORTS AND REMARKS
Council Member Marquez:
Attended the Orange County Fire Authority Quick Response Force demonstration event
at the Los Alamitos Joint Forces Training Base. Met with Cypress High School students
working on government policy projects. Expressed interest in partnering with Orange
County Fire Authority on a Drowning Prevention Awareness event.
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Council Member Hertz:
Expressed support for a Drowning Prevention Awareness event.
Council Member Morales:
No report.
Mayor Pro Tem Berry:
No report.
Mayor Peat:
No report.
CITY MANAGER REMARKS
The City Manager stated the Red Cross will conduct a blood drive in Cypress in July and
encouraged interested parties to participate. Thanked staff involved in the development
of the City Budget and Capital Improvement Program (CIP). Announced the appointment
of Officer Angus Yu as the new School Resource Officer that will work with Lexington
Junior High, Cypress High School and Oxford Academy.
The Chief of Police provided comments regarding the adjournment in memory of San
Bernardino County Sheriff Sergeant Dominic Vaca.
Mayor Peat recessed the meeting into Closed Session at 8:57 p.m. as previously reported
by the City Attorney. No reportable action was taken in Closed Session.
ADJOURNMENT — IN MEMORY OF SAN BERNARDINO COUNTY SHERIFF
SERGEANT DOMINIC VACA
Mayor Peat adjourned the meeting at 9:42 p.m. to an adjourned Regular Meeting, to be
held on Monday, June 28, 2021, beginning at 5:30 p.m. in the Executive Board Room.
ATTEST:
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CITY(CLERK OF T E CITY OF CYPRESS
R OFT E CITY OF CYPRESS