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Agenda 2022-01-10 AMENDED AGENDA REGULAR MEETING CYPRESS CITY COUNCIL January 10, 2022 7:00 P.M. www.cypressca.org Council Chambers 5275 Orange Avenue Cypress, California AGENDA AMENDMENTS Removal of Notice regarding teleconference participation by Mayor Pro Tem Hertz-Mallari; Mayor Pro Tem Hertz-Mallari will participate in person Agenda Item No. 19 - updated attachment titled Ordinance to correct typographical error Agenda Item No. 19 - added attachments titled Municipal Code Section 17-72 and Municipal Code Section 17-72 with Proposed Changes PUBLIC PARTICIPATION Consistent with current COVID-19 safety guidelines, members of the public can participate in this meeting as follows: 1. Attend In-Person. Limited first-come, first-served seating is available. All in-person attendees are required to wear a face covering regardless of vaccination status, adhere to social distancing and seating restrictions, and must be free of any symptoms associated with COVID-19. 2. Attend Virtually via Webinar. This option provides the ability to provide live public comments during Oral Communications or Public Hearings and view slideshow presentations. Please register at https://attendee.gotowebinar.com/register/6122665004293924109 to receive an email containing a link to join the webinar. Advance registration is recommended. 3. Watch the Meeting. The City Council meeting can be viewed live on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive. 4. Listen to the Meeting. The public may participate via the listen-only teleconference mode by calling (213) 929-4212 and entering Access Code 167-641-153 when prompted. No registration or audio pin is necessary. 5. Submit Public Comments Prior to the Meeting. The public may submit comments via email to cityclerk@cypressca.org. Comments submitted by 3:00 p.m. on January 10, 2022 will be added to the City Council agenda as a Consent Calendar item. CALL TO ORDER 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales Mayor Pro Tem Anne Hertz-Mallari Council Member Frances Marquez Council Member Scott Minikus Council Member Jon Peat PLEDGE OF ALLEGIANCE INVOCATION Neighborhood Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk. PRESENTATIONS Introduction of New City Employees ORAL COMMUNICATIONS (Limited to 30 minutes – three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than three minutes. Alternatively, comments may be submitted to cityclerk@cypressca.org prior to 3:00 p.m. on January 10, 2021. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Receive and File Public Comments Submitted for the January 10, 2022 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments. 2.Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Approve Minutes - Meeting of December 13, 2021 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted. 4. Approve Final Tract Map No. 19114 Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve Final Tract Map No. 19114 and authorize the City Clerk to sign the record map. 5. Approve the Urban Area Security Initiative Sub-Recipient Agreement with the City of Anaheim Prepared by: Mark Lauderback, Chief of Police Recommendation: 1. Approve the Fiscal Year 2020 Urban Area Security Initiative (UASI) Sub-Recipient Agreement with the City of Anaheim; and 2. Authorize the City Manager to execute all UASI related documents. 6. Approve the Successor Agency's Recognized Obligation Payment Schedule for the Period of July 1, 2022 through June 30, 2023 (ROPS 22-23) Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Recognized Obligation Payment Schedule for the period of July 1, 2022 through June 30, 2023 (ROPS 22-23) for the Successor Agency to the Dissolved Cypress Redevelopment Agency. 7. Approve a Spending Plan for American Rescue Plan Act Allocations Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Approve a Spending Plan for the $11,723,277 of Coronavirus State and Local Fiscal Recovery Funds allocated to the City as part of the American Rescue Plan Act which categorizes these amounts as revenue replacement to the maximum extent allowed by U.S. Treasury Guidelines; and 2. Increase budgeted transfers out from the Pandemic Response Fund to the City's General Fund by $4,577,000 for eligible 2020 revenue replacement in accordance with American Rescue Plan Act and U.S. Treasury guidelines; and 3. Increase budgeted transfers out of the General Fund to the Infrastructure Fund by $1.2 million; and 4. Increase budgeted transfers out of the General Fund to the Employee Benefits Fund by $1.2 million; and 5. Decrease budgeted transfers out of the Pandemic Response Fund by $625,000 to the City's General Fund ($240,000), Lighting District Fund ($200,000), City Capital Projects Fund ($75,000) and City Central Services Fund ($110,000) for ARPA amounts included in the FY 2021-22 adopted budget. 8. Award a Contract for Lexington Park Landscape Maintenance Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Award an initial two year and four month contract to BrightView Landscape Services, Inc. for $214,849, with a contingency of $32,228, for Lexington Park Landscape Maintenance Services. 9. Receive and File the Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021. 10. Receive and File the Audit Letter to the City Council for the Fiscal Year Ended June 30, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Audit Letter from Lance, Soll and Lunghard LLP to the City Council for the Fiscal Year ended June 30, 2021. 11. Receive and File the Report on the City's Appropriations Limit for the Fiscal Year Ended June 30, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached Independent Accountants’ Report on Agreed-Upon Procedures Applied to the City's Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2021. 12. Receive and File the Cypress Recreation and Park District’s Financial Statements and Auditors' Report for the Fiscal Year Ended June 30, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the District's Basic Financial Statements and Independent Auditors' Report for the Fiscal Year Ended June 30, 2021. 13. Receive and File the Audit Letter to the District Board for the Fiscal Year Ended June 30, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Audit Letter from Lance, Soll and Lunghard LLP to the Cypress Recreation and Park District Board of Directors for the Fiscal Year ended June 30, 2021. 14. Receive and File the Independent Accountants’ Report on the Cypress Recreation and Park District’s Appropriations Limit for the Fiscal Year Ended June 30, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached Independent Accountants’ Report on Agreed-Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2021. 15. Receive and File the Investment Report for the Month Ended November 30, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report. 16. Receive and File the Strategic Plan Six-Month Objectives Update Prepared by: Peter Grant, City Manager Recommendation: Receive and file the strategic plan six-month objectives update. 17. Approve Register of Warrants, Transfers, and Wires Issued for the Period of November 27, 2021 through December 17, 2021 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of November 27, 2021 through December 17, 2021: Electronic Funds Transfers 10222 through 10339 Warrants 58345 through 58433 Payroll Transfers W1462 through W1464 NEW BUSINESS 18. Approve an Agreement to Conduct a Community Survey and Establish a City Council Ad Hoc Subcommittee to Assist with the Development of Survey Questionnaire Prepared by: Alisha Farnell, City Clerk Recommendation: 1. Approve the attached agreement with True North Research, Inc. for $29,798 to conduct a community survey; and 2. Adopt a Resolution creating an ad hoc subcommittee to advise and assist with the development of the community survey questionnaire, appointing two members of the City Council to the ad hoc subcommittee, and establishing its duration and duties. 19. Consider Lexington Park Operating Policies, Field Allocations, and Rental Rates Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation: 1. Introduce for first reading an Ordinance, by title only, amending Chapter 17-72 of the Cypress Municipal Code regarding synthetic turf; and 2. Set a public hearing for February 14, 2022, to consider revisions to the Recreation and Park District master fee schedule, to establish Lexington Park athletic field rental fees, pavilion rental fees, food truck fees, and equipment storage fees. ITEMS FROM CITY COUNCIL MEMBERS 20. Consider California Voting Rights Act - City Council Election Format Community Forums Informational Presentation Agendized by: Ad Hoc Subcommittee - Mayor Paulo Morales and Council Member Jon Peat Recommendation: Approve California Voting Rights Act - City Council Election Format Community Forums informational presentation. ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda. If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than five minutes. Alternatively, comments may be submitted to cityclerk@cypressca.org prior to 3:00 p.m. on January 10, 2021. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, January 24, 2022, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7th day of January, 2022. ________________________________ Alisha Farnell, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.