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Agenda 2004-05-10 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, MAY 10, 2004 5:00 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. WORKSHOP SESSION/CLOSED SESSION EXECUTIVE BOARD ROOM CYPRESS CITY HALL 5275 Orange Avenue CYPRESS, CALIFORNIA REGULAR MEETING BOARD ROOM CYPRESS SCHOOL DISTRICT 9470 Moody Street CYPRESS, CALIFORNIA CALL TO ORDER 5:00 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR TIM KEENAN MAYOR PRO TEM/AGENCY VICE CHAIR ANNA L. PIERCY COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER MIKE McGILL COUNCILMEMBER/BOARD MEMBER LYDIA SONDHI This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. May 10, 2004 Page 2 ***Recess the meeting to Closed Session. CLOSED SESSIONCITY OF CYPRESS ITEMS: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957) Title: City Manager CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6) Agency negotiators: William W. Wynder and Richard Storey Employee: City Manager CONFERENCE WITH LABOR NEGOTIATOR – (Pursuant to Government Code Section 54957.6) Agency Negotiator: Richard Storey Employee Group: Cypress Maintenance Employees’ Association CYPRESS REDEVELOPMENT AGENCY ITEMS: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 241-091-19, 241-091-20, 241-091-21, 241-091-22, 241-091-23, 241-091-24, 241-091-25, 241-091-26, 241-091-27, 241-091-28, 241-091-29, 241-091-30, 241-091-33, 241-091-34, 241-091-36, 241-231-24, 241-231-25, 241-231-26, and 241-231-28; Consisting of approximately 75 Acres at Northwest corner of Katella Avenue and Walker Street within the Los Alamitos Race Track and Golf Course Redevelopment Project Area Negotiating Party: Executive Director, Deputy Executive Director, and Agency Counsel Under negotiation: Price and Terms of Payment May 10, 2004 Page 3 JOINT CLOSED SESSION WITH THE CYPRESS REDEVELOPMENT AGENCY CITY OF CYPRESS AND CYPRESS REDEVELOPMENT AGENCY ITEMS: CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9 (a) City of Los Alamitos v. City of Cypress, Cypress Redevelopment Agency, et al. Case Number 04CC00136 Orange County Superior Court – Civil Complex Center CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(b) Number of cases: One RECONVENE 7:00 P.M. BOARD ROOM CYPRESS SCHOOL DISTRICT 9470 Moody Street, Cypress, CA 90630 PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY May 10, 2004 Page 4 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD . The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. SPEAKER’S CARD The assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (1 - 13) 1. APPROVAL OF MINUTES Meeting of April 26, 2004. Recommended Action: Approve as submitted. 2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. May 10, 2004 Page 5 3. PROCLAIMING THE MONTH OF MAY, 2004, AS “NATIONAL MENTAL HEALTH MONTH” IN THE CITY OF CYPRESS. Recommended Action: That the Mayor and City Council officially proclaim the month of May, 2004, as “National Mental Health Month” in the City of Cypress. 4. PROCLAIMING THE WEEK OF MAY 16-22, 2004, AS “NATIONAL PUBLIC WORKS WEEK” IN THE CITY OF CYPRESS. Recommended Action: That the Mayor and City Council officially proclaim the week of May 16-22, 2004, as “National Public Works Week” in the City of Cypress. 5. ADOPTION OF RESOLUTION REGARDING MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS). Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, regarding member contributions to the California Public Employees’ Retirement System (CalPERS). A Resolution of the City Council of the City of Cypress, And Acting as Ex-Officio Board of Directors of the Cypress Recreation and Park District, A Subsidiary District of the City of Cypress, Regarding Member Contributions to the California Public Employees’ Retirement System (CALPERS). 6. APPROVAL OF DESIGN REVIEW COMMITTEE PERMIT NO. 2004-04, A REQUEST TO INSTALL A STEALTH ANTENNA FACILITY ON AN EXISTING OFFICE BUILDING. Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2004-04 – with conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2004-04 – With Conditions. May 10, 2004 Page 6 7. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE THE PROJECT FOR BID FOR THE INSTALLATION OF TRAFFIC SIGNAL INTERCONNECT/CCTV CABLE AT VARIOUS LOCATIONS, PUBLIC WORKS PROJECT NO. 2003-42. Recommended Action: That the City Council: 1) Approve the plans and specifications for the Installation of Traffic Signal Interconnect/CCTV Cable at Various Locations, Public Works Project No. 2003-42; and 2) Authorize City staff to advertise the project for bid. 8. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE THE PROJECT FOR BID FOR REHABILITATION OF WALKER STREET, ORANGE AVENUE, AND HOLDER STREET, PUBLIC WORKS PROJECT NO. 2003-44. Recommended Action: That the City Council: 1) Approve the plans and specifications for Rehabilitation of Walker Street, Orange Avenue, and Holder Street, Public Works Project No. 2003-44; and 2) Authorize staff to advertise the project for bid. 9. AWARD OF CONTRACT FOR 2003-04 RESIDENTIAL STREET RESURFACING, PUBLIC WORKS PROJECT NO. 2003-37. Recommended Action: That the City Council: 1) Determine the lowest responsible bidder for Public Works Project No. 2003-37 to be All American Asphalt, P.O. Box 2229, Corona, California 92878; and 2) Award a contract for 2003-04 Residential Street Resurfacing, in the amount of $344,999.15, to All American Asphalt; and 3) Authorize $34,500 (10% of Bid Amount) as contingency to be used for unforeseen work or adjustment in quantities. 10. APPROVAL OF CONTRACT EXTENSION FOR AUDIT SERVICES FOR THE FISCAL YEAR ENDED JUNE 30, 2004. Recommended Action: That the City Council approve the contract extension with Caporicci & Larson, LLP for audit services for the fiscal year ended June 30, 2004. 11. AMENDMENT TO THE CITY’S POSITION CLASSIFICATION PLAN REVISING THE CLASSIFICATION SPECIFICATION FOR THE POSITION OF PUBLIC WORKS DIRECTOR/CITY ENGINEER. Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the updated class specification for the regular full-time May 10, 2004 Page 7 position of Public Works Director/City Engineer, amending the City’s classification plan. 12. APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 64504 THROUGH 64740. Recommended Action: That the City Council approve the attached warrant registers. Recreation & Park District Matters: 13. ACCEPTANCE OF THE OAK KNOLL PARK NORTH PLAYGROUND EQUIPMENT RETROFIT AND INSTALLATION OF POURED-IN-PLACE SURFACING, PUBLIC WORKS PROJECT NO. 2004-06. Recommended Action: That the City Council, acting as ex-officio governing Board of Directors for the Cypress Recreation and Park District: 1) Accept the Oak Knoll Park North Playground Equipment Retrofit and Installation of Poured-in-Place Surfacing, Public Works Project No. 2004-06, as being completed in substantial conformance with the project specifications; and 2) Approve the final retention payment of $3,561 to Park Specialties, P.O. Box 891833, Temecula, California 92589; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. END OF CONSENT CALENDAR ORDINANCES: (SECOND READING) (14) 14. SECOND READING OF ORDINANCE AMENDMENT NO. 2004-02, AMENDING SECTION 19, APPENDIX “A” OF THE CYPRESS ZONING ORDINANCE (SPECIAL USE STANDARDS), AMENDING SECTION 19.41.C (RESTRICTIONS ON LONG TERM OCCUPANCY) AND SECTION 41, APPENDIX “A” OF THE CYPRESS ZONING ORDINANCE (DEFINITIONS) BY ADDING A NEW DEFINITION – HOTEL (LONG TERM STAY). Recommended Action: That the City Council adopt the Ordinance by title only, title as follows, approving Zoning Code Amendment No. 2004-02. An Ordinance of the City Council of the City of Cypress, Amending Section 19, Appendix “A” of the Cypress Zoning Ordinance (Special Use Standards), by Adding a New Subsection 19.41.C (Restrictions on Long May 10, 2004 Page 8 Term Occupancy) and Section 41, Appendix “A” of the Cypress Zoning Ordinance (Definitions) By Adding a New Definition (Hotel – Long Term Stay). UNFINISHED BUSINESS No items. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items 1. Discussion Regarding Request from the Orange County Regional Airport Authority (OCRAA) for Commitment of Funds for Fiscal Year 2004-2005 (Requested by Council Member Sondhi) May 10, 2004 Page 9 ITEMS FROM CITY MANAGER ADJOURNMENT of the Cypress City Council and the Cypress Redevelopment Agency. The next meeting will be a Regular Meeting, to be held on Monday, May 24, 2004, beginning at 5:30 p.m. in the Executive Board Room. PLEASE NOTE: Due to the renovation of the Cypress Council Chamber, the City Council will be holding all regularly scheduled City Council meetings at the Cypress School District Board Room, 9470 Moody Street, Cypress, effective with the February 23, 2004 City Council meeting. All scheduled Workshop Sessions and Special Meetings will continue to be held in the Executive Board Room at City Hall, and all regular meetings of the City Council on the second and fourth Mondays of each month will commence at 7:00 p.m. at the Cypress School District Board Room until further notice, and will not be broadcast on Cypress Channel 36. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less th than 72 hours prior to the meeting. Dated this 6day of May, 2004. ________________________________ Jill R. Guertin, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, MAY 7, 2004, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.