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Minutes 84-10-22 2(!O MINUTES OF THE REGULAR MEETING OF THE CYPRESS CITY COUNCn. HELD October 22, 1984 The regular meeting of the Cypress City Council was called to order at 6:40 p.m., on Monday, October 22, 1984, in the Cypress City Council Chambers, 5275 Orange Avenue, Cypress, California, Mayor Richard Partin presiding. PRESENT: Council Members Coronado, Kanel, Lacayo, Mullen and Mayor Partin ABSENT: None Also present were Darrell Essex, City Manager; and the following staff members: DeCarlo and Eynon. Mayor Partin announced that the regular City Council meeting would now be called into session in a joint meeting with the Senior Citizens Commission. The following members of the Senior Citizens Commission were present: Berlin, Lachina, Newton, Scott, Spatz, and Chairman Hayes. Alternate Commissioner McKeown. Referring to the staff report dated October 16, 1984, the Council and Commission discussed the renewal term of office for the Commissioners. In March, 1985, for the first time, the Senior Citizens Commission terms of office will expire, with all seven Commissioners having served their full terms. The Commission recommended to Council, as a one-time only action, that current Commissioners wishing to serve an additional term of office, if reappointed by Council, serve for two years and the new people appointed in March be appointed for the 4 year term outlined in the By-Laws and City Ordinance. The Commiss,ion felt that this action would build in an automatic staggering of the Commissioner's term of office. Discussion continued regarding the possiblity of one alternate per Commissioner. The alternate would insure that the position of Commissioner is never vacant. The Council indicated that the decision of staggering term:s and the number of alternates is up to the Commission. Councilman Mullen moved to direct the Commission to make a recommendation regarding the staggering terms, prospective appointees, and the number of alternates to be considered by the Council. The motion was seconded by Councilman Lacayo and unanimously approved, 5-0. The Commission proposed the possibility of being compens;!I.ted for their attendance at the monthly Senior Citizens Commission meetings. After brief discussion it was moved by Mayor Partin and sE!conded by Councilman Coronado to approve a $10 compensation monthly for those Commissiioners in attendance at the Senior Citizens Commission meeting. Discussion ensued with Councilman Kanel suggesting $15 per month and Mayor Partin and Councilman Coronado agreed to amend their motion to increase the amount to $15. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCn. MEMBERS: o COUNCIL MEMBERS: o COUNCn. MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None Councilman Lacayo asked the Commission to consider producing a Cypress Senior Citizens Guide to aide seniors on health care, rental assistance, dis,counts, etc, which would be printed by the City. Chris Eynon indicated that the City application for a HUD grant to fund senior citizens housing had not been approved, although the City has not been officially notified. Councilman Lacayo indicated that since the City's application was rejected due to a technicality, it may be possible to pursue the issue. Councilman Lacayo urged the Commission to write letters to the editors of the newspapers 22.1 City Council Minutes October 22, 1984 and to urge their friends to vote in support of the ballot issue concerning the senior citizen housing measure. Councilman Lacayo stressed that the measure is to enable moderate income housing for the seniors, adding that many people are under the impression that this is strictly for low income housing in Cypress. Councilman Mullen stressed that the seniors' help is needed to pass this issue to be able to begin an affordable senior housing program. At 7:43 p.m. the Council reconvened into regular session with all members present. Also present at this time were City Attorney John Murphy and the following additional staff members: Barrett, Beardsley, Dunn, Hurst, and Lowenberg. PLEDGE OF ALLEGIANCE: Councilman Coronado led the Pledge to the flag. ORAL COMMUNICATIONS: Mayor Partin asked if anyone wished to speak in regard to any matter which was not on the agenda. Ms. Labourdette, 11301 Kelly Lane, Los Alamitos, invited the Council to the Fall Festival and Carnival on November 3, 1984, presented by the Los Alamitos Bicentennial Foundation, Incorporated. ST AFF REPORTS AND DISCUSSION: Mr. Essex requested consideration of a Resolution for the Bicentennial Foundation, which was added to the agenda as Item 14-A; a request to receive and file an Alcoholic Beverage License transfer for DeAngelos Restaurant, which was added as Item No. 14-B; consideration to support a Resolution encouraging the formation of an eight-county hazardous waste management implementing authority in Southern California, added as Item No. 14-C; and a request for an Executive Session for matters of Personnel and Litigation, added as Item No. 21. Councilman Lacayo requested consideration of the formation of a blue ribbon committee to address air base concerns, which was added as Item No. ZOo CONSIDERATION OF PUBLIC HEARING RE: VARIANCE NO. 84-5, ROOF MOUNTED SATELLITE DISH ANTENNA, 6478 PITCAIRN STREET, CYPRESS: Chris Eynon summarized the staff report dated October 15, 1984, a request to install a satellite dish antenna measuring 10-feet in diameter on top of a patio roof at 6478 Pitcairn Street. Ms. Eynon explained that the Cypress Zoning Ordinance requires that satellite dish antennas in residential zones be installed at ground level, thereby reducing the impacts to the surrounding properties and protecting residential areas against visual intrusions. The proposed satellite dish would be viuble to properties located to the south, east and west. Mr. David Wainstein, 6478 Pitcairn Street, Cypress, was present to speak on behalf of his request and to answer questions from the Council. Chris Eynon presented slides representing the location of the proposed antenna. Mr. Haze, 6432 Santa Catalina, Garden Grove, expressed his concern over the possible signal interference to his television. Mr. Randy Johnstone, owner of California Satellite, responded that the proposed antenna is a receiving satellite only, therefore, no television interference would occur. Councilman Mullen and Councilman Coronado concurred that the request cannot be justified and that it will affect the aesthetic view of the surrounding neighborhood, therefore, they expressed their lack of support. Mr. Wainstein pointed out that notices were mailed to all property owners within a 300-foot radius and no one attended the Council meeting to voice protest. Councilman Lacayo concurred with Councilman Mullen and Councilman Coronado regarding their concerns, but added that he would be willing to support this request with the additional condition that it be approved for a two-year period, to be reviewed at that time to determine if the permit should be revoked or continued. Mr. Wainstein expressed complete agreement to the imposition of the condition for the two- year approval. -2- 222 City Council Minutes October ZZ, 1984 In response to Council concern, John Murphy explained that enforcement at the end of two years is possible from a legal standpoint, however practica.l difficulties are conceivable. . After consideraable discussion, Mayor Partin supported approval of this project providing that the two year proviso is a condition. It was moved by Councilman Lacayo and seconded by Mayor Partin to close the public hearing and to adopt the Resolution by title only, title as follows, approving Variance No. 84-5, subject to conditions, with the additional condition that this application be approved for a two-year period to automatically come back to Council at which time the Council will have at its discretion the right to continue approval or to revoke. Forseeing a majority vote for approval, Councilman Mullen and Councilman Coronado indicated that they would vote in the affirmative. RESOLUTION NO. Z844 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING VARIANCE NO. 84-5 - WrTH CONDITIONS. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None CONSIDERATION OF PUBLIC HEARING RE: ALLOCATION OF SPECIAL DISTRICT A UGMENT A TION FUNDS: Mr. Essex summarized the sta.ff l"eport dated October 11, 1984, explaining that the Auditor-Controller of Orange County had notified the City of the amount of Special District Augmentation Funds available to the City. It was recommended that the City Council adopt a Resolution which allocates the funds! between the Cypress Recreation and Park District and the Cypress Street Lighting Districit No. Z. The actual amount available is $751,556. The amounts to be allocated in the Resolution are reflective of the 1984-85 adopted Budget. It was moved by Councilman Mullen and seconded by COUlllcilman Coronado to close the public hearing and adopt the Resolution by title only, titl.! as follows, allocating Special District Augmentation Funds. RESOLUTION NO. Z84,5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ALLOCATING SPECIAL DISTRICT AUGMENTATION FUNDS. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCn. MEMBERS: o COUNCIL MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None CONSIDERATION OF AWARD OF CONTRACT FOR POLICE COMPUTER MODIFICATION, UPGRADE AND ADDITION OF TERMINAL: Mr. Essex presented the staff report dated October 10, 1984, summarizing the two quotes received for the police computer modification and purchase of a terminal. Staff recommended dispensi,ng with formal competitive bidding and to award the contract to Apollo Data Systems, in the, amount of $11,Z48.05. It was moved by Councilman Mullen and seconded by Councilman Lacayo to dispense with formal competitive bidding pursuant to City Code Section ZIA-8F and authorize the appropriation of $1,Z49.00 from the General Fund to Account No. 4519-90-656-35 and award the contract for the police computer modification and purchase of terminal to Apollo Data Systems, 1045 West Katella Avenue, Suite ZOO, Orange, in the amount of $11,Z48.05. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCn. MEMBERS: o COUNCn. MEMBERS: o COUNCn. MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None CONSIDERATION OF AWARD OF CONTRACT FOR COMPUTER TERMINALS AND PRINTERS, REQUEST FOR QUOTATION NO. 8485-05: Mr. Essex presented a staff report dated October 15, 1984, which sum m arizes the five bids received for one letter quality -3- 22:3 City Council Minutes October Z2, 1984 printer and three dot matrix printers. Staff recommended the award of contract for one letter quality printer to American Computer and Telecommunications on a NEC Model 7710, and award of contract for the purchase of three dot matrix printers to Hamilton Micro Systems. Staff is in the process of testing the computer terminals for compatibility to the current software. A report for the award of contract for the five terminals in expected at the November 13, 1984 Council meeting. It was moved by Councilman Lacayo and seconded by Councilman Mullen to: (1) Reject the bid received from DMA Communications, Inc.; (2) Award the contract for the purchase of one letter quality printer to American Computer and Telecommunications, 2031 E. Cerritos, #7-K, Anaheim, in the amount of $1,797.00; and (3) Award the contract for the purchase of three dot matrix printers to Hamilton Micro Systems, 3170 Pulman Street, Costa Mesa, in the amount of $5,76Z.19. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None CONSIDERATION OF AWARD OF TWO-YEAR CONTRACT FOR LPG FUEL, REQUEST FOR QUOT ATION NO. 8485-17: A staff report was presented dated October 16, 1984, summarizing the two bids received for a two-year contract for LPG fuel. Mutual Liquid Gas and Equipment Company originally converted the sweeper trucks to propane and installed the storage tank pad at the Yard. Staff has received satisfactory service from this company. It was moved by Councilman Lacayo and seconded by Councilman Mullen to award the contract to Mutual Liquid Gas and Equipment Company, 1001 East Edinger Avenue, Tustin, for a period of two years at the rate of $.68 per gallon with an escalation clause accepting refinery price increases only. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None CONSENT CALENDAR: All matters listed on the agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Councilman Coronado expressed concern over Item Nos. 10, 11, 13, 14 and 15, and requested that they be removed from the Consent Calendar for discussion. Discussion took place regarding the above items with considerable concern expressed by Council regarding Item No. 13, the festival and carnival scheduled to be held at the Los Alamitos Race Course. The major concerns expressed were the noise, security, hours of operation and consumption of alcohol. The Council concurred that Item No. 13 should be rem oved for further discussion. It was moved by Councilman Lacayo and seconded by Mayor Partin to approve Item Nos. 6 - 12 and Item Nos. 14 - 14-C on the Consent Calendar. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCil. MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None Item No.6: Motion to Approve City Council Minutes of the Regular Meeting of October 9, 1984. Recommendation: That the City Council approve the Minutes of October 9, 1984, with Councilman Coronado abstaining due to his absence at the meeting. Item No.7: Motion to Introduce and/or Adopt All Ordinances Presented For Consideration by Title Only and to Waive Further Reading. Item No.8: Consideration of Proclaiming November 18 - 25,1984, as "Bible Week". Recommendation: That the Mayor and City Council officially proclaim November 18 - 25, 1984, as "Bible Week" in the City of Cypress. Item No.9: Consideration of Annual Arterial Highway Financing Program Submittals, City of Cypress Projects Nos. 8410-10 (Moody Street) and 8408-10 (Crescent Avenue). -4- .2,'~Ll City Council Minutes October ZZ, 1984 Recommendation: That the City Council adopt the Resolutions by title only, titles as follow, for the following projects requesting inclusion in the 1985/86 Fiscal Year Arterial Highway . Financing Program: 1) Moody Street from Orange Avenue to Ball Road, and Z) Crescent Avenue from 550' west of Watson Street to Walker Street and a portion of the east side of Wason Street. RESOLUTION NO. Z846 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS REQUESTING THE COUNTY OF ORANGE TO INCLUDE WITHIN THE ARTERIAL HIGHWAY FINANCING PROGRAM THE DEVELOPMENT OF MOODY STREET FROM ORANGE AVENUE TO BALL ROAD. RESOLUTION NO. Z847 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS REQUESTING THE COUNTY OF ORANGE TO INCLUDE WITHIN THE ARTERIAL HIGHWAY FINANCING PROGRAM THE DEVELOPMENT OF CRESCENT AVENUE FROM 550 FEET WEST OF WATSON STREET TO WALKER STREET AND A PORTION OF EAST SIDE OF WATSON STREET. Item No. 10: Consideration of Acceptance of Weed Abatement of Seasonal and Recurring Weeds and Assessment for Weed and Rubbish Abatement for' Phase I for the 1984-85 Program. Recommendation: That the City Council 1) Approve the contract with Edwin Webber, Incorporated, of Huntington Beach, from the original award of $6,820 to the final cost of $10,3ZZ; Z) Authorize an appropriation from the fund balance of the General Fund and appropriate $3,50Z to Account *4181-11-271-07; 3) Accept 1the work of weed and rubbish abatement as being satisfactorily completed in accordance 'with the specifications for the work; and 4) Adopt the Resolution by title only, title as foll,ows, confirming the weed abatement assessments and imposing special assessments as a lien on the parcels shown on Exhibit" A". RESOLUTION NO. Z848 A RESOLUTION OF THE CITY COUNCn. OF THE CITY OF CYPRESS CONFIRMING THE REPORT OF COSTS OF ABATEMENT OF WEEDS, RUBBISH, REFUSE AND DIRT PUBLIC NUISANCES AND IMPOSING SPECIAL ASSESSMENTS AS LIE:NS ON PARCELS WITHIN THE CITY OF CYPRESS. Item No. 11: Consideration of Conceptual Approval of Design and Authorization to Advertise for Bids for the Council Chamber Renovation, City of Cyprl:!ss Project No. 8518-90. Recommendation: That the City Council approve the concE!ptual plan for the Council Chamber Renovation, Project No. 8518-90, and authorize the City Clerk to advertise for bids. Item No. 12: Consideration of Authorization for the City Manager to Attend the ASPA/WGRA Region X Conference. Recommendation: That the City Council authorize the City Manager to attend the ASPA/WGRA Region 10 Conference scheduled to be held in Palm Springs, California, on November 16 - 18, 1984, and be reimbursed for all actual and necessary expenses incurred. Item No. 14: Consideration of Employment List - Police Di.spatcher. Recommendation: That the City Council certify the employment list for the position of Police Dispatcher as submitted. Item No. 14-A: Consideration of a Resolution honoring ZOO years of accomplishment of the Rancho Los Alamitos. Recommendation: That the City Council adopt the Resolution by title only, title as follows, honoring the ZOO years of accomplishment of the Rancho LI:>8 Alamitos. -5- 225 City Council Minutes October 2Z, 1984 RESOLUTION NO. Z849 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS HONORING TWO HUNDRED YEARS OF ACCOMPLISHMENT. Item No. 14-B: Consideration of an Alcoholic Beverage License Transfer Filed by In Ja, Thomas, and Y oon Lee, D.B.A. DeAngelos Char Burger, 9935 Walker Street, Cypress. Recommendation: Receive and File. Item No. 14-C: Consideration of Support of a Resolution Encouraging the Formation of an Eight-County Hazardous Waste Management Implementing Authority in Southern California Recommendation: Authorize the voting delegate to the Orange County League to vote in support of the Resolution. Recreation and Park District Matters: Item No. 15: Consideration of Employment List - Clerk-Typist for the Cypress Recreation and Park District. Recommendation: That the City Council, acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, certify the employment list for the postition of Clerk-Typist as submitted. DEFERRED BUSINESS: CONTINUATION OF CONSIDERATION OF CATV COMMISSION APPOINTMENTS: Mayor Partin and Councilman Lacayo met on October 19, 1984, to discuss the interview process for the 30 applications received for the Cable Television Commission appointments. Councilman Lacayo proposed that the easiest, most efficient means to accomplish this task would be to direct staff to interview all applicants using video equipment, thereby enabling the Council members to review the tapes at their convenience. This method provides all applicants with the opportunity to be interviewed and enables all Council members to review the candidates. Councilman Lacayo suggested that the City purchase the video equipment necessary to accomplish these interviews. Mr. Essex added that staff had planned to purchase a VCR, camera, and monitor for future programs, such as the training films. Discussion ensued with the Council concurring that interviewing by way of video is an interesting concept and agreeing that they would be willing to test the idea on the applicants seeking appointment on the CATV Advisory Commission. It was moved by Councilman Mullen and seconded by Councilman Lacayo to approve the concept of video taping for the interviews and to authorize staff to advertise for bids for the purchase of the necessary video equipment. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None NEW BUSINESS: CONSIDERATION OF NEWSLETTER ARTICLES: Mr. Essex presented copies of the articles for the City's winter newsletter for Council review and comment, which will be distributed in December. After brief discussion, and hearing no objections, Mayor Partin so ordered the report received and filed. CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 6486 - 6678: It was moved by Councilman Mullen and seconded by Councilman Lacayo to approve the Warrant List for Warrants No. 6486 - 6678, in the total amount of $312,889.47. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Kanel, Lacayo, Mullen and Partin None None -6- 22b City Council Minutes October 2Z, 1984 RECREATION AND PARK DISTRICT MATTERS: The City Council Acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District: CONSIDERATION OF OAK KNOLL PARK SNACK BAR EXPANSION: A staff report was presented dated October 15, 1984, containing the recommendation of the Recreation and Community Services Commission that the "Friends of Cypress Recreation and Park District" (FCRP) snack bar expansion proposal for Oak Knoll Park be approved. The FCRP, along with three primary Cypress youth sports league users of the Oak Knoll Park snack bar, Pop Warner, Cypress Federal Little League, and Pony Baseball, have put together a cooperative construction team to complete the project. The FCRP will be providing the capital funds for the construction supplies and materials (maximum of $8,000) with the youth leagues providing the in-kind construction labor and interior snack bar equipment. Bill Davis, 9654 Amberwick, Cypress, representing the Cypress Recreation and Community Services Commission and the Friends of Cypress Recreation and Parks, spoke in support of approval of this request. Councilman Lacayo informed the Council that the second aLnnual Monte Carlo night is in the planning stages and suggested promoting the event in the City Council Newsletter. It was moved by Councilman Lacayo and seconded by Councilman Coronado, and acting as the ex-officio governing Board of Directors for the Cypresl; Recreation and Park District, to approve the "Cypress Friends of Recreation and Parks" proposal for the Oak Knoll Park Snack Bar Expansion as recommended by the Recreation and Community Services Commission. The motion unanimously carried 5-0. Mayor Partin suggested that billboards be prepared to plac,e in the remodeling area addressing the responsible organizations and private citizens who have made the project a reality, and inviting all to attend Monte Carlo night '84. In regard to Item No. ZO, Councilman Lacayo suggested thE! formation of a blue ribbon committee to address the noise and safety concerns of the residents affected by the airbase. Councilman Mullen suggested that staff develop a plan of political action for the Council to pursue on this issue. Mayor Partin suggested that a noise study be conducted. After considerable discussion, it was moved by CouncilmarL Lacayo to authorize a noise study and the establishment of a blue ribbon committee composed of 7 citizens from the affected area, including 3 to 4 pilots, with at least one experienced in flying military helicopters, one experienced in flying jets, one with air traffic control expE!rience, and 3 to 4 lay people, with the request that those recommended for appointment be submitted to the City Council for confirmation, and further that staff develop a political action plan. The motion was seconded by Councilman Coronado and unanimously carried 5-0. Mayor Partin requested that staff contact Los Angeles City Councilwoman Pat Russell regarding her efforts to obtain legislation to limit helicopter flights. EXECUTIVE SESSION: Mayor Partin called an Executive Session at 9:35 p.m. and the meeting reconvened at 10:Z8 p.m. It was moved by Councilman Mullen and seconded by Councilman Lacayo to direct the City Attorney to prepare an Ordinance that would regulate the use of cargo carriers as temporary storage shelters within all zones in the City. The motion unanimously carried 5-0. In regard to Item No. 13 on the Consent Calendar, it was D:1oved by Councilman Lacayo and seconded by Councilman Mullen to approve the waiver of 2Lll City fees associated with the proposed Fall Festival and Carnival presented by the Los Alamitos Bicentennial Foundation, Incorporated, to be held at the Los Alamitos Race Course on October 31 - November 4, 1984, and that the Mayor, City Manager, Police Chief and the Planning Director meet with the Bicentennial Foundation to resolve any Council concerns. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCn. MEMBERS: o COUNCn.. MEMBERS: o COUNCn.. MEMBERS: Coronado, Kimel, Lacayo, Mullen and Partin None None ~ 7.. Z2-7 City Council Minutes October 22, 1984 Mr. Essex reminded the Council that the next Council meeting is scheduled for Tuesday, November 13, 1984, due to the holiday on the 12th, at 6:30 p.m. for a joint meeting with the Traffic Commission. ADJOURNMENT: Mayor Partin adjourned the meeting at 10:30 p.m. to Tuesday, November 13, 1984, at 6:30 p.m. for a joint meeting with the Traffic Commission. .. ~~~ MAYOR OF THE CITY OF CYPRESS ATTEST: ~l .' 1/' CITY c~. if~~~F CYPRESS / -8-