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Minutes 85-06-10 352 MINUTES OF THE REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD June 10, 1985 The regular meeting of the Cypress City Council was called to order at 6:40 p.m., on Monday, June 10, 1985, in the Council Chambers of City Hall, 5275 Orange Avenue, Cypress, California, Mayor John Kanel presiding. PRESENT: Council Members Lacayo, Mullen, Partin and Kanel ABSENT: Councilman Coronado Present at this time were City Manager Darrell Essex and City Attorney Mark Huebsch. Representing the Chamber of Commerce were Ned Fox, Ted Pakes and Steve Robbins. CONSIDERATION OF RENEWAL OF CHAMBER OF COMMERCE'S FINANCIAL SUPPORT AND LEASE OF THE FRANK P. NOE BUILDING: Mr. Essex presented a staff report dated June 4, 1985. The current financial contribution of $1,000 per month from the City to the Chamber of Commerce, as well as the lease between the City and the Chamber for the Frank P. Noe Building are due to expire on June 30, 1985. Mayor Kanel summarized the meeting that he attended on June 4, 1985, along with Councilman Mullen, Mr. Essex and the Chamber of Commerce's Executive Board, to consider the Chamber's request for renewal of the building lease and financial contract for a full 12- month period; an increase in the financial contribution from the City; and the proposed fiscal year 1985-86 budget. The Chamber's proposed fiscal year 1985-86 budget was reviewed. The Chamber representatives expressed optimism that memberships would double from the existing 168, and added that the Chamber is devoting more time to lending support to the new businesses. AT THIS TIME COUNCILMAN CORONADO ARRIVED AT THE MEETING. Mayor Kanel suggested a 6-month review of the Chamber's progress regarding the recruitment of new members. Mr. Fox indicated that in the 3 months that he has been involved with the Chamber 46 new members have joined. Mr. Robbins added that the attendance at the mixers and banquet has increased dramatically, and that the Community Festival is anticipated to net a larger profit than in the past. Discussion continued regarding the informational Directory that the Chamber intends to update. The Mayor reported that a profit is anticipated from the production of the Directory and that it should be included in the budget. Councilman Lacayo stressed that the City Council's relationship to the Chamber of Commerce is a partnership, both working for the benefit of the community, and suggested that the Council be included in the Chamber's meetings. Councilman Lacayo added that the Chamber should work at the formation of a balanced budget, with the anticipated Directory monies included in the final budget for Board approval. Councilman Partin pointed out that many businesses display outdated Chamber of Commerce membership plaques, and indicated that updated plaques should be available. The Chamber replied that they are working on it. In closing, Councilman Partin urged the Chamber to keep in touch with the local businesses by personal contact. At 7:38 p.m., the meeting continued with the following additional staff members present: Beardsley, DeCarlo, Eynon, Hurst, Leonard and Lowenberg. PLEDGE OF ALLEGIANCE: Councilman Lacayo led the Pledge to the Flag. ORAL COMMUNICATIONS: Mayor Kanel asked if anyone wished to speak on any item that was not on the Agenda. Noone wished to speak. PRESENTATION BY EMERY BAGGS, CHAIRMAN OF THE CYPRESS CITIZENS FOR POLICE K-9: Mr. Emery Baggs, Chairman of the Cypress Citizens for Police K-9, along with Ms. Judy Clark and Ms. Nancy Crocker, announced that $11,300 had been raised for the purchase of an additional Police Department K-9 Unit. T Ii 35:~ City Council Minutes June 10, 1985 Mayor Kanel presented Resolutions of Commendations to Mr. Baggs, Ms. Clark and Ms. Crocker, representing Cypress Citizens for Police K-9 Unit, for their outstanding civic achievement in the effort to improve public safety for all citizens of Cypress. STAFF REPORTS AND DISCUSSION: Mr. Essex requested the following additions to the Agenda: Resolution of Commendation to Emery Baggs, Judy Clark and Nancy Crocker, which was added as Item No. 20-B; Adoption of a Resolution recommended by the Traffic Commission for approval of a one-way stop sign at Vonnie Lane, added as Item No. 20-C; and a Resolution of Commendation to Akira and Hiroko Morio, which was added as Item No. 20-D. Mr. Essex announced that the Cable Television Advisory Committee will be holding its first meeting on June 13, 7:00 p.m., at the Corporation Yard, and that the Council is invited to attend. Mr. Essex additionally announced that the joint meeting with the Recreation and Community Services Commission is tentatively scheduled for June 24. However, because two Council members will be out of town, the Council may wish to reschedule the joint meeting. Mayor Kanel, hearing no objection, rescheduled the joint meeting to the Council meeting of July 8, 1985, 6:30 p.m. Councilman Lacayo requested the addition of a Resolution commending the Chamber of Commerce, in their efforts to promote a good relationship between the Chamber, City of Cypress and the businesses in the community, which was added to the Agenda as Item No. 20-E. Mayor Kanel announced that the Public Hearings were now open. CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 85-7 AND TENTATIVE TRACT MAP NO. 12385, TEN-UNIT CONDOMINIUM PROJECT AND DENSITY BONUS ALLOWANCE, 5462 DE LONG STREET: Planning Director Chris Eynon presented a staff report dated June 4, 1985. This application was continued until a formal Density Bonus Policy could be reviewed and approved. On June 3, 1985, the Council adopted a City-wide Density Bonus Policy to be applied to the subject property. The policy requires that half of the density bonus units be sold to persons whose income does not exceed 100% of the area median income and the other half to persons whose income does not exceed 120% of the area median income. In addition, the payments would be limited to 30% of the eligible purchaser's income and the purchaser would be required to occupy the unit for a period of five years. The concerns expressed previously by the neighboring residents have been addressed in the conditions as follows: Condition No. 10 states that De Long Street shall be fully improved with curb, 6-foot sidewalk back of curb, driveway, etc., in accordance with the City's Master Plan of Streets; Condition No. 14 states that the street trees shall be installed in back of the public sidewalk in conformance to the street tree policy and be incorporated with the on-site landscape plan; and Condition No. 21 addresses the trash enclosure concern, stating that the developer shall provide an adequate number of trash enclosures on-site and at a location acceptable to City staff. Ms. Eynon distributed copies of an Amendment to Condition No. 26 to read: "Consistent with the Density Bonus Policy, the developer shall, prior to the issuance of any building permits, enter into a written agreement with the City regulating the use of the density bonus units, in accordance with adopted City policy requiring that such units be made available to persons satisfying income criteria. The agreement shall be recordable, and shall be in a format acceptable to the City Attorney". Mayor Kanel summarized the special meeting that was held on June 3, 1985, to review the Density Bonus Criteria and legal limitations. Mr. Bob Gilbert, Manor Builders, 4552 Lincoln Avenue, Cypress, was present in support of approval and indicated his agreement to all conditions. Mr. Jesse Black, 5422 DeLong Street, spoke in support of the project. Mr. Don Gravley, 5441 DeLong Street, spoke in opposition and asked for clarification regarding the density bonus units and how they are controlled. Ms. Eynon responded that it is included as part of the deed and the property cannot be sold at market value for five years. It was moved by Councilman Lacayo and seconded by Councilman Coronado to close the public hearing and to adopt the Resolutions by titles only, titles as follow, approving Tentative Tract Map No. 12385 and Approving Conditional Use Permit No. 85-7 with conditions, and to include the Amendment to Condition No. 26. -2- 354 City Council Minutes June 10, 1985 RESOLUTION NO. 2932 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING TENTATIVE TRACT MAP NO. 12385 - WITH CONDITIONS. RESOLUTION NO. 2933 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING CONDITIONAL USE PERMIT NO. 85-7 - WITH CONDITIONS. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 85-11, 20 APARTMENT UNITS AND DENSITY BONUS ALLOWANCE AT 5292 AND 5302 BISHOP STREET: The Planning Director presented a staff report dated June 4, 1985, for a request to construct twenty two-story self-contained apartment units with attached garages on a .87 acre site located at 5292 and 5302 Bishop Street in the Residential Multiple-Family Zone, and a request for a three-unit density bonus allowance. The site presently contains two duplexes approximately 60 years old and in need of repair. According to the recently adopted Density Bonus Policy, this project must be held as affordable housing for a period of ten years. The developer would be required to enter into an agreement with the City Council outlining the terms of the Density Bonus Policy prior to the issuance of any building permits. Ms. Eynon reported that the staff is pleased with the proposal and that the applicant has worked diligently with staff. Ms Eynon indicated that no communications had been received, but that earlier in the meeting she had spoken with a few neighbors adjacent to this site who were opposed to the project. Ms. Eynon recommended that if the project is approved that Condition No. 21 read as follows: "Consistent with the Density Bonus Policy, the developer shall, prior to the issuance of any building permits, enter into a written agreement with the City regulating the use of the density bonus units, in accordance with adopted City policy requiring that such units be made available to persons satisfying income criteria. The agreement shall be recordable, and shall be in a format acceptable to the City Attorney. The agreement shall be in effect for ten years". Mr. Steven Provenghi, 9291 Lexington Street, Cypress, Applicant, spoke in support of the project and indicated agreement to all conditions. Mr. Bill Holden, 5262 Bishop Street, spoke in opposition to the project and asked for clarification of the density bonus issue. Ms. Eynon summarized the procedure used to obtain and monitor the families qualified to utilize the program. Mr. Edward Huebler, 5293 Vista del Sol, spoke in opposition to the proposal, indicating that his privacy would be lost. Mr. Huebler also inquired whether a traffic study has been conducted in connection with the proposed senior citizen housing site on Grindlay Street. Public Works Director Bob Beardsley reported that his department has looked into the traffic conditions on Grindlay Street and it appears to be able to accommodate an increase in vehicles. Mr. Huebler questioned whether the old trees on the property would remain, if adequate parking would exist and whether the roof mounted equipment would be screened from his view. In response, Mr. Provenghi indicated that two of the trees would remain. Ms. Eynon added that adequate parking would exist and the roof mounted equipment would be screened from his view. Ms. Eynon explained that a number of the residents with whom she talked expressed concern over the potential loss of their privacy. Ms. Eynon added that one alternative would be to eliminate the rear windows, indicating that the plans include a 30-foot setback, as well as a 6-foot wall to protect the privacy of those backing the project. Councilman Lacayo requested that staff conduct a study the future impact of traffic in the area, specifically at the location of the project in question. Mr. Joel Rehagen, 5303 Vista del Sol, indicated that his major concern is the loss of privacy, and the noise created by the close proximity of the apartments to his home. Mr. Rehagen suggested a modification to Condition No.3, to construct a slumpstone wall higher than 6 feet to discourage trespassing and to provide a better sound barrier. Ms. Eynon reported that the wall can be no higher than 7-foot unless a Variance is granted. -3- 'r , I 355 City Council Minutes June 10, 1985 Councilman Partin expressed his concern that the construction of a wall at the rear of the project would create a tunnel affect around the culvert due to the existing wall, thereby creating a hiding place for vandalists and thiefs. Councilman Coronado indicated his support for a wall and fast growing shrubbery that would act as an effective sight and sound barrier. Mrs. Angie Rehagen, 5303 Vista del Sol, spoke in opposition to the project and expressed concern for the safety of the children playing at the rear of the proposed complex and voiced her opinion that the property values would decrease because of the location of the project to the existing homes. Mr. Don Gravley, 5441 DeLong, expressed concern over the potential problems created by the culvert being located between the two walls. Mr. Provenghi indicated that elimination of the rear windows and installation of the more mature shrubbery is agreeable to him. Mr. Provenghi did express concern over the wall and the problems that may be created. He indicated that he could extend the wall to the neighbors homes thereby preventing walk-through traffic to the culvert. Discussion continued regarding the wall and Councilman Lacayo warned that a wall must exist to protect the City against liability. Mayor Kanel suggested that staff monitor the project to insure that the density bonus units are placed toward the front of the complex. Councilman Mullen suggested that the landscaping at the rear of the property be of a variety which would discourage utilization of this area for recreational purposes. It was moved by Councilman Mullen and seconded by Councilman Coronado to close the public hearing and to adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 85-11 - with the twenty-two conditions recommended by staff, including the amended language of Condition No. 21, and with the following added conditions: No. 23, that the three density bonus units are to be located on the front one-half of the property, with the exact location to be determined by staff; No. 24, all second-story windows proposed for the south elevation shall be removed; No. 25, no play equipment shall be permitted in the thirty-foot rear yard setback. Landscaping in this area shall be of a variety which discourages utilization of this setback for recreational purposes; No. 26, twenty-four inch box, Cupressocyparis Leylandi trees, seven-foot on center, shall be planted along the rear wall for screening purposes; and the Amendment to Condition No.3 shall read: "A minimum six-foot high block wall, measured from the highest adjacent grade, shall be constructed along the east and west property lines. A seven-foot high block wall, measured from the highest adjacent grade, shall be constructed along the south property lines. A retaining wall per City standards shall be constructed at the property line where the grade difference is greater than twelve inches. A six-inch concrete curb shall be constructed per City standards to protect all block walls and structures exposed to vehicular traffic". Councilman Partin indicated that he supports the project and would support the motion, however, he does not agree with the wall concept and requested that the Public Works and Planning Departments meet with the City Manager, Mr. Provenghi, the Chief and the residents in the area to study the concerns expressed regarding construction of the wall. Councilman Mullen and Councilman Coronado indicated that they would amend their motion and delete the wall issue until further consideration could be taken. Councilman Lacayo stressed the importance in closing the culvert as soon as possible to avoid liability. Councilman Mullen and Councilman Coronado withdrew the amendment to their motion, and the motion stood as originally proposed. RESOL UTION NO. 2934 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING CONDITIONAL USE PERMIT NO. 85-11- WITH CONDITIONS. The motion unanimously carried by the following roll call vote: -4- 35B City Council Minutes June 10, 1985 A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None RECESS: At 9:38 p.m., Mayor Kanel called a recess and the meeting reconvened at 9:53 p.m. CONSIDERATION OF PUBLIC HEARING RE: EXTENSION OF ORDINANCE NO. 732, WHICH ENACTED A ZONING MORATORIUM ON FORTUNE-TELLING BUSINESSES, BY EXTENDING THE TERM FOR A PERIOD OF ONE YEAR: The Planning Director presented a staff report dated June 3, 1985. At the August 27, 1984, City Council meeting, an Ordinance was adopted extending a zoning moratorium on fortune-telling businesses for a period of ten months and fifteen days. Staff is presently studying the regulation of fortune-telling businesses and has determined that adequate additional time is necessary to perform a complete analysis of the subject matter. The Government Code permits the initial extension of ten months and fifteen days to be extended for a final term of one year. Therefore, staff recommended that this time extension be granted. Mr. Edward Huebler, 5293 Vista del Sol, inquired whether hypnotherapists were included in this Ordinance. Staff read the City Code and indicated that they were not. Dorothy Mitchell, Huntington Park, indicated that she would like to open a palm reading business in Cypress and asked whether this Ordinance would prohibit her doing so. Staff responded in the affirmative and clarified the intention of the Ordinance. It was moved by Councilman Mullen and seconded by Councilman Partin to close the Public Hearing and to adopt the Ordinance by title only, title as follows. ORDINANCE NO. 745 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS EXTENDING ORDINANCE NO. 732, WHICH EXTENDS ORDINANCE NO. 731, WHICH ENACTED A ZONING MORATORIUM ON FORTUNE-TELLING BUSINESSES, BY EXTENDING THE TERM FOR A PERIOD OF ONE YEAR. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF PUBLIC HEARING RE: APPLICATION FOR SPECIAL PERMIT - GRANT JOHNSON, D.B.A. AMERICAN SYNERGY CORPORATION, 4522 EISENHOWER CIRCLE, ANAHEIM, CA 92807: A staff report was presented dated June 5, 1985, for an application from Mr. Grant Johnson, D.B.A. American Synergy Corporation, 4522 Eisenhower Circle, for a Special Permit to allow the door-to-door solicitation of energy conservation and fire prevention products in the City of Cypress. The Police Department has been unable to complete its investigation since the applicant has been out of town, therefore staff requested that this public hearing be continued to the meeting of June 24, 1985. It was moved by Councilman Lacayo, seconded by Councilman Mullen and unanimously carried 5-0, to continue this item to the meeting of June 24, 1985. AWARD OF CONTRACTS: CONSIDERATION OF AWARD OF CONTRACT FOR THE PURCHASE ON ONE (1) ULTRASONIC CLEANING DEVICE: A staff report was presented dated May 29, 1985, outlining the quotations received from five vendors for the purchase of one Ultrasonic Cleaning Device to be used to clean all of the City's armory of firearms. This use would result in a savings to the City by eliminating the need to send the firearms to a gunsmith for cleaning. It was moved by Councilman Mullen and seconded by Councilman Partin to transfer $592.00 from Account No. 4113-11-161-05 to Account No. 4551-90-656-35 and award the contract for the Ultrasonic Cleaner and chemical supplies from American Wholesale Hardware, 1500 West Anaheim Street, Long Beach, in the amount of $591.71. The motion unanimously carried by the following roll call vote: -5- r I City Council Minutes A YES: NOES: ABSENT: , , 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: 357 June 10, 1985 Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF RENEWAL OF SERVICE ORDER CONTRACT FOR ELECTRICAL MAINTENANCE AND MINOR ELECTRICAL ALTERATIONS: A staff report was presented dated May 31, 1985, for consideration of service order contract for electrical maintenance and minor electrical alterations. Calico Electric, who has furnished the electrical maintenance and minor electrical alterations to the City, has indicated a willingness to furnish electrical services to the City for an additional two years at the same rates quoted in 1983. It was moved by Councilman Mullen and seconded by Councilman Partin to approve the renewal of a service order contract with Calico Electric Company, 18541 Vallarta, Huntington Beach, for two years, with the total annual cost not to exceed $4,540 per year. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF REPAIRS TO WATER DISTRIBUTION TRUCK: A staff report was presented dated May 31, 1985, for consideration of repairs to the Maintenance Division's 1983 water distribution truck due to a mechanical failure. Valew Welding Company, which originally installed the truck's pump system, has determined that the pump and pump motor must be rebuilt and an air-controlled clutch should be installed which would disengage the pump while not in use, thus prolonging its life. It was moved by Councilman Mullen and seconded by Councilman Partin to allocate $3,200 from the unappropriated reserves of the Central Service Fund to Account No. 4159-90-621.08 and dispense with regular bidding procedures and authorize water truck repairs by Valew Welding, 7759 East Alondra, Paramount, in the amount of $3,000 plus tax. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF REPAIRS TO COUNCIL CHAMBER ELEVATOR: A staff report was presented dated June 3, 1985, outlining the three bids received for the installation of a new valve that would level the elevator when it stops at each floor. Presently the elevator tends to stop at a level slightly below the floor, thus creating considerable liability to the City should a passenger be caused to fall. Staff recommended installation of the unit by Western Elevator Company since that company carries the service contract on the Council Chamber elevator, with the condition that Western Elevator Company provides prior written assurance that by replacing the valve but not replacing the door operator, the elevator will be safe. It was moved by Councilman Mullen and seconded by Councilman Partin to allocate $3,100 from the unappropriated reserves of the Central Service Fund to Account No. 4156-90-624.08 and authorize the necessary repairs to the Council Chamber elevator by Western Elevator Company, 16305 S. Tiuma Avenue, Suite 100, Cerritos, in the amount of $3,100. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT FOR THE REMOVAL AND REPLACEMENT OF STREET TREES AND REPAIR OF CURB, GUTTER, DRIVEWAYS, AND SIDEWALK FOR VARIOUS STREETS IN DISTRICTS 1, 13, 14, 15, 16, 21, 22, 23, 27, 28, 35, 36, 41, 47, AND 48, CITY OF CYPRESS PROJECT NO. 8520-90: Public Works Director Bob Beardsley presented a staff report dated June 3, 1985, outlining the five bids received for the removal of a substantial number of trees that are causing damage to curbs, gutters, driveways, and sidewalks, and that pose a liability to the City. The project would also consist of grinding stumps, replacing street trees, and replacing curbs, gutters, driveways and sidewalk. It was moved by Councilman Mullen and seconded by Councilman Lacayo to authorize a transfer of $35,000 from Account No. 4111-11-212.08 to Account No. 4186-11-212.08; authorize the appropriation from the fund balance of the General Fund and appropriate -6- 358 City Council Minutes June 10, 1985 $8,859 to Account No. 4186-11-412.27; and award the contract to Walsh Engineering Company, 1124 N. Richfield Road, Anaheim, in the amount of $166,134.50. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF RENEWAL OF CONTRACT FOR DATA PROCESSING SERVICES: A staff report was presented dated June 3, 1985. In June of 1984, the Council awarded an annual contract for data processing services to A.H. Consultants, Inc. The agreement guaranteed 80 hours of service per month at a flat monthly fee of $2,160; any additional hours to be billed separately at $30.00 per hour. A.H. Consultants, Inc. has proposed a renewal of this agreement changing only the compensation rates. The proposal is for 80 hours of service for a monthly fee of $2640; additional hours to be billed separately at $35.00 per hour. It was moved by Councilman Partin and seconded by Councilman Mullen to approve the renewal of the Data Processing Services contract with A.H. Consultants, Inc., 1843 Easterly Terrace, Los Angeles, for the fiscal year 1985/86 in the amount of $2,640.00 per month for the first 80 hours, additional hours to be billed at $35.00 per hour. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF AWARD OF CONTRACT FOR THE PURCHASE AND INSTALLATION OF JAIL AUDIO MONITORS: A staff report was presented dated June 3, 1985, for consideration of purchase and installation of jail audio monitors to be placed in the Watch Commander's and Field Sergeant's offices to permit monitoring of jail activities. It was moved by Councilman MUllen and seconded by Councilman Partin to transfer $535.00 from Account No. 4516-90-656-35 and $381.00 from Account No. 4513-90-656-35 to Account No. 4521-90-656-35 and award the contract for jail audio monitors to Wescom Enterprises, Inc., 5021 Calmview Avenue, Suite D, Baldwin Park, in the amount of $1,415.45. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF A WARD OF CONTRACT FOR DICTATION/TRANSCRIPTION EQUIPMENT, REQUEST FOR QUOTATION NO. 8485-45: A staff report was presented dated June 3, 1985, outlining the two bids received for the purchase of microcassette dictation/transcription equipment for the Recreation and Park District. Neither of the two accepted bids has the electronic indexing feature, which was found to fit the needs of the District. Therefore, staff recommended that the bids be rejected and that requests for quotation be reissued for bids on the Lanier Microcassette, Norelco minicassette, and Sony Elite microcassette models that would be considered equal to the Lanier "Insight" model. It was moved by Councilman Mullen and seconded by Councilman Partin, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, reject all bids and authorize the Recreation and Park District to request bids on the above- referenced equipment to meet departmental needs. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: CONSENT CALENDAR: Coronado, Lacayo, Mullen, Partin and Kanel None None All matters listed on the Agenda under "Consent Calendar" were considered by the City Council as routine and enacted by one motion approving the recommendations listed on the Agenda. It was moved by Councilman Partin and seconded by Councilman Mullen to approve Item Nos. 14 - 21 on the Consent Calendar, with the additions of Condition Nos. 20-B, C, D and E. The motion unanimously carried by the following roll call vote: -7- City Council Minutes June 10, 1985 ~~o t., ~) " . A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None Item No. 14: Motion to Approve City Council Minutes of the Regular Meeting of May 28, 1985. Recommendation: That the City Council approve the Minutes of May 28, 1985, as submitted. Item No. 15: Motion to Introduce and/or Adopt all Ordinances Presented For Consideration by Title Only and to Waive Further Reading. Item No. 16: Consideration of Authorization to Attend the League of California Cities' 1985 Mayors and Council Members Executive Forum. Recommendation: That the City Council authorize the attendance of any Council Members to the League of California Cities' 1985 Mayors & Council Members Executive Forum to be held on July 17 - 19, 1985, in Monterey, and authorize the reimbursement of all actual and necessary expenses incurred. Item No. 17: Consideration of Special Recognition of "Flag Day", June 14, 1985. Recommendation: That the City Council join the other cities throughout the United States in giving special recognition to "Flag Day", June 14, 1985, and, further, urge all citizens and community organizations to proudly display our flag on this special day. Item No. 18: Consideration of Design Review Committee's Approval of #85-15. Recommendation: Receive and file. Item No. 19: Consideration of Eminent Domain Proceedings for Acquiring Street Right of Way on Denni Street, South of Lincoln Avenue. Recommendation: That the City Council authorize staff to proceed with a written offer to acquire the ultimate street right of way from the owner of Assessor's Parcel No. 244-351-08 if the appraised value is within that of the preliminary staff estimate. Item No. 20: Consideration of Recommendations of Traffic Commission Meeting of May 21, 1985. Recommendation: That the City Council approve the recommendations of the Traffic Commission as outlined in the report and adopt the Resolution by title only, title as follows, establishing a "No Parking Any Time" zone on the east side of the Knott Street service road, north of Jonathan A venue. RESOL UTION NO. 2935 A RESOL UTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ESTABLISHING A "NO PARKING ANY TIME" AREA ON KNOTT STREET SERVICE ROAD, EAST SIDE, NORTH OF JONATHAN AVENUE. Item No. 20-B: Consideration of Adoption of a Resolution Commending Emery Baggs, Nancy Crocker and Judy Clark. Recommendation: That the City Council adopt the Resolution by title only, title as follows, commending Emery Baggs, Nancy Crocker, Judy Clark, and the Cypress Citizens for Police K-9 Unit, for their outstanding civic achievement in the effort to improve public safety for all citizens of Cypress. RESOLUTION NO. 2936 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS COMMENDING EMERY BAGGS, NANCY CROCKER, AND JUDY CLARK AND THE CYPRESS CITIZENS FOR POLICE K-9 UNIT. Item No. 20-C: Consideration of a Recommendation of the Traffic Commission Meeting of May 21, 1985. Recommendation: That the City Council adopt the Resolution by title only, title as follows, -8- 360 City Council Minutes June 10, 1985 establishing a one-way stop on Vonnie Lane at the intersection of Cypress Avenue. RESOLUTION NO. 2937 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ESTABLISIDNG A ONE-WAY STOP ON VONNIE LANE AT THE INTERSECTION OF CYPRESS AVENUE. Item No. 20-D: Consideration of a Resolution of Commendation to Akira and Hiroko Morio upon receiving the 1985 special recognition award from the Cypress Chamber of Commerce. Recommendation: That the City Council adopt the Resolution by title only, title as follows extending congratulations to Akira and Hiroko Morio - recipients of the 1985 special recognition award from the Cypress Chamber of Commerce. RESOLUTION NO. 2938 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS EXTENDING CONGRATULATIONS TO AKIRA AND HIROKO MORIO - RECIPIENTS OF THE 1985 SPECIAL RECOGNITION AWARD FROM THE CYPRESS CHAMBER OF COMMERCE. Item No. 20-E: Consideration of a Resolution Commending the Chamber of Commerce in their efforts to promote a good relationship between the Chamber, the City of Cypress, and the businesses in the community. Recommendation: That the City Council adopt the Resolution by title only, title as follows, commending the Chamber of Commerce. RESOLUTION NO. 2939 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS COMMENDING THE CYPRESS CHAMBER OF COMMERCE IN THEIR EFFORTS TO PROMOTE A GOOD RELATIONSHIP BETWEEN THE CHAMBER, THE CITY OF CYPRESS AND THE BUSINESSES IN THE COMMUNITY. Recreation and Park District Matters: Item No 21: Consideration of an Additional Appropriation for the Purchase of a Television Set for the Senior Citizens Center. Recommendation: That the City Council, acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, appropriate $450 from the General Fund to Account No. 4104-12-317-10 for the purchase of a color television set for the Senior Citizens Center. NEW BUSINESS: CONSIDERATION OF CONTRACT CHANGE ORDER NUMBER 3 FOR HYDROGEOLOGICAL STUDY FOR FUEL DISPENSING FACILITY, CITY OF CYPRESS PROJECT NO. 8426-90: Public Works Director Bob Beardsley presented a staff report dated June 3, 1985 for Contract Change Order No.3 for water and soil investigations and for a program to retrieve any free product (petroleum contaminants) existing at the City's fuel dispensing facility, as well as any dissolved hydrocarbons in the groundwater. Oil Recovery Systems, Inc., 1926 South Pacific Coast Highway, Suite 235, Redondo Beach, has submitted the cost of $31,758 for the recovery program and soil sampling, not to include routine maintenance and inspection over the next few years. Councilman Coronado expressed concern that the deposits from the fuel wastes will break down and produce carcinogenic chemicals and methane gas, and asked if staff has researched this possiblity. Mr. Beardsley responded that it is a concern, however the area is isolated and is not considered a threat. Mayor Kanel asked if a danger exists to the apartment complex located in the vicinity due to gas leakage. Mr. Beardsley responded in the negative. Councilman Coronado requested that staff address the concerns and report back to Council. It was moved by Councilman Mullen and seconded by Councilman Partin to authorize a transfer of $8,000 from Account No. 4186-11-410.24 to Account No. 4186-11-446.24; -9- -...- I 361 . City Council Minutes June 10, 1985 authorize an appropriation from the fund balance of the General Fund and appropriate $31,758 to Account No. 4186-11-446-24; and approve Contract Change Order No.3 in the amount of $39,758 to Oil Recovery Systems, Inc., 1926 South Pacific Coast Highway, Suite 235, Redondo Beach. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 9746 - 10025: It was moved by Councilman Mullen and seconded by Councilman Partin to approve the Warrant List for Warrant Nos. 9746 - 10025, in the amount of $532,946.90. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None In connection with Item No. 24, Consideration of Renewal of Chamber of Commerce's Financial Support and Lease of the Frank P. Noe Building, it was moved by Councilman Partin and seconded by Councilman Mullen to extend the lease on the Frank P. Noe building for a full 12-month period and renew the financial contract for a 12-month period at a financial contribution of $24,000, with the condition that the Chamber submit a detailed balanced budget and subject to a 6-month review. The motion unanimously carried by the following roll call vote: A YES: NOES: ABSENT: 5 COUNCIL MEMBERS: o COUNCIL MEMBERS: o COUNCIL MEMBERS: Coronado, Lacayo, Mullen, Partin and Kanel None None ADJOURNMENT: It was moved by Councilman Coronado, seconded by Councilman Partin, and unanimously carried, to adjourn the meeting at 10:25 p.m. MA CYPRESS ATTEST: OF CYPRESS -10-