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Minutes 85-08-19 ~ MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD August 19, 1985 The adjourned regular meeting of the Cypress City Council was called to order at 7:28 p.m., on Monday, August 19, 1985, in the Administrative Conference Room of City Hall, 5275 Orange Avenue, Cypress, California, Mayor John Kanel presiding. PRESENT: ABSENT: Council Members Mullen, Partin and Kanel Council Members Coronado and Lacayo At 7 :29 p.m., Mayor Kanel recessed the meeting to the Council Chambers, and the meeting reconvened at 7:35 p.m., with the following Council Members present: PRESENT: ABSENT: Council Members Mullen, Lacayo, Partin and Kanel Councilman Coronado Also present were Darrell Essex, City Manager; Mark Huebsch, City Attorney, and the following staff members: Barrett, Beardsley, Eynon, Hurst, Leonard, Lowenberg and Thomas. PLEDGE OF ALLEGIANCE: Boy Scout Chuck Stalton led the Pledge to the Flag. DEFERRED BUSINESS: CONTINUATION OF CONSIDERATION OF BICYCLE/PEDESTRIAN TRAIL RELOCATION ALTERNATIVES ALONG STANTON STORM CHANNEL - CITY OF CYPRESS PROJECT NO. 8611-90: A staff report was presented dated August 15, 1985 for continuation of consideration of bicycle/pedestrian trail relocation alternatives along the Stanton Storm Channel. The proposal to relocate only the westerly half of the existing trail to the north side of the channel would result in a savings of $60,000. The staff recommended to either leave the trail in its present location or permanently close the west and/or east half of the trail, except for flood control purposes and periodic cleaning. Mr. Essex distributed copies of a report from Captain Wicker representing the trail utilization which was monitored on August 15 and 17 to determine the type of usage, as well as the frequency. Chief Lowenberg reported that the majority of trail users are entering at Holder Street and then traveling east or west. Mr. Irwin Feldman, representing the Board of Directors of the Cypress Village Homeowners Association, indicated that at a special Board meeting held on August 10, the Board recommended the following: that the trail be closed from Valley View to Knott; that no consideration be given to moving the trail to the north side of the Channel; and that provisions be made for periodic cleaning. Mr. Feldman suggested constructing a foot bridge at Holder to allow people to exercise in the Industrial Park area. He concluded by suggesting that a questionnaire outlining the alternatives, as well as costs, be distributed to all of the residents between Knott and Valley View to give them an opportunity to voice their opinions. Mr. Harold Diaz, 6121 Barbados, representing those living in the single-family residences located behind the trail, expressed surprise at the amount of trail usage, and recommended moving the trail to the north side, to enable the use of the trail and to help alleviate the vandalism and thefts. Mayor Kanel questioned whether diffused lighting would help the vandalism and burglary problems. Chief Lowenberg indicated that the east side of Holder has a higher crime rate than the west and that most of the burglaries occur during the day. The Chief added that very few burglars have entered from the trail. Councilman Lacayo suggested that the Council agree in principle to expend the necessary money to solve the problems and to direct staff to perform a survey to include all of the alternatives, as well as the costs involved, among the residents affected by the trail. Councilman Lacayo further added that increased revenues are expected in the Commercial/Industrial area that will help cover the costs of the improvements. Councilman Partin indicated that the south end of town is lacking recreational sports areas and that the citizens must travel to the north end of town for schools and parks to participate in athletically organized sports. Therefore, he added his support for the necessary improvements and for keeping the trail in the area. Councilman Partin suggested City Council Minutes Augu s t 19, 1985 407 moving forward with the survey and looking closely at the propositions by developers as a means to fully fund the improvements. Councilman Mullen suggested that staff develop a draft questionnaire for residents to be reviewed by the Council at the meeting of August 26. Councilman Mullen added that at this time the Council should not commit to spend money until all the facts are received. It was moved by Councilman Mullen and seconded by Councilman Lacayo to direct staff to meet with developers to gather their input on the suggestions and alternatives and inform them that a questionnaire will be distributed to the local residents for their input. The motion unanimously carried. Mr. Essex indicated that staff could draft the survey by August 26, but meeting with the developers within that time period would be difficult. The Council requested that a draft survey be submitted to them by Monday. Councilman Lacayo suggested that if the Council has any ideas to be incorporated into questionnaire, to notify staff. Mr. Essex indicated that Council may wish to consider employing a professional survey consultant, but added that staff would proceed with the preparation of a draft questionnaire for presentation to the Council. Mayor Kanel directed staff to research the costs to hire a professional consultant. CONTTNUATION OF CONSIDERATION OF INTERSECTION GHADE SEPARATION STR.UCTURE DEMONSTRATION PROJECT AT VALLEY VIEW/KATELLA: A staff report was presented dated August 14, 1985 for consideration of a grade separation structure demonstration project at the intersection of Valley View and Katella. Staff has attempted to explore the feasibility of securing grant funds to construct the subject facility. The Orange County Transportation Commission (OCTC) has recently completed and adopted a comprehensive Super Streets Program for Orange County, designating Beach Boulevard between Pacific Coast Highway and Imperial Highway as the street to which all demonstration project funds should be directed. Valley View and Katella are designated on the Super Streets network, but demonstration projects are not planned on these routes. Public Works Director Bob Beardsley briefed the Council on the history of the Valley View/Katella intersection. Councilman Lacayo added that to construct the project in Cypress would not require condemnation or redevelopment since the corners of Valley View and Katella are undeveloped. RECESS: At 8:35 p.m., Mayor Kanel called a recess and the meeting reconvened at 8:45 p.m. Mayor Kanel indicated that this is a major intersection and that the City should cooperate with the OCTC and the County to develop a study and to seek funding so that the City will be prepared when funding is available. Mr. Ron Cole, County Senior Transportation Planner, reported that the Orange County Transportation Commission's priority is for Beach Boulevard. However, he added that Cypress has an advantage in that the property is currently undeveloped. Mr. Cole indicated that the City should proceed with a project study to define the problems more precisely and to approach the OCTC to request construction funding, stressing that readiness is the key, thereby encouraging that any activities to move forward will help the City in its competition process. Mr. Cole concluded by indicating that the OCTC would be interested in participating in a study, however until next fiscal year it would not be feasible due to the allocation of all funds for FY 85-86. Councilman Lacayo inquired whether County staff time is available for consultation in relation to the study. Mr. Cole responded in the affirmative. Considerable discussion continued with the cost of the study, financing and the issues to be included, and whether the flyover concept would be advantageous at that location. It was moved by Councilman Lacayo and seconded by Councilman Mullen to direct staff to meet with OCTC staff to receive information and recommendations regarding the flyover and the study, and to report back to Council sometime next month on the feasibility of the formation of an assessment district, long term bond financing, mechanics for a joint venture with OCTC, as well as the forecasted uses on traffic. The motion unanimously carried. CONTINUATION OF CONSIDERATION OF PUBLIC INFORMATION SERVICES: A staff report was presented dated August 15, 1985 for consideration of public information services. This item was continued from the meeting of August 12, 1985. The Mayor, staff -2- 408 City Council Minutes August 19,1985 and Randall R. Economy, former Public Information Officer for the City of Norwalk, have met and discussed potential public information services which could be provided on a consulting basis. Mayor Kanel indicated that the City is in need of a means of dispensing information to the public in a more effective manner. It was moved by Councilman Mullen and seconded by Councilman Lacayo to direct staff to research the City's needs, as well as the advantages of information services, and report back to the Council with the recommendations. The motion unanimously carried. NEW BUSINESS: CONSIDERATION OF CYPRESS LAND COMPANY DEVELOPMENT: Mr. Essex outlined the staff report dated August 15, 1985. As part of the agreement between the City and the Cypress Land Company, the property located south of Katella and east of Valley View was to be reserved and marketed for commercial retail uses. The agreement stated that one parcel would not be used for industrial uses until April 30, 1985 and and the other until April 30, 1989. It was agreed that the property owner would, in good faith, continue to make reasonable efforts to market the parcels for commercial/retail issues. The eastern most parcel has been released from the provisions of the agreement on April 30, 1985. The Administrative Team began researching possible methods of insuring that the commercial/ retail development potential of the remaining acres is fully realized. The Team requested that the firm of Keyser Marston Associates submit a proposal for consideration outlining services that could be provided in assisting the City in its efforts to attract commercial development to the area of Katella Avenue and Valley View Street. Keyser Marston did submit a proposal that provides for demographic and market characteristics data for restaurants, promotional retail, home improvement and hotels/motels. The total fee for the study, which would be completed within 60 days, is $9,500. The City would be able to use this material to take a direct role in marketing the area. Councilman Mullen indicated his agreement to the Team recommendation that a firm should be hired to provide the information to enable the City to encourage commercial/retail development, adding that it is a modest investment that will provide tremendous benefits. Councilman Lacayo added that the idea is great but that the City does not own the property, therefore if the land owners do not cooperate the City has little recourse. Mr. Essex indicated that good faith would be shown on the part of the developers if they would help fund a market analysis from a professional consultant. Councilman Mullen expressed support that Cypress Land Company help fund the study and added that an agreement should be between the consultant and the City, indicating that the study would be very informative as to the viable potential for commercial development. Councilman Partin indicated his support for the study as a means of discerning the feasibility of commercial/retail development at that location. It was moved by Councilman Partin and seconded by Councilman Mullen to direct staff to contact Cypress Land Company requesting their participation in the financing of the study. Councilman Lacayo requested a continuation to the meeting of August 26 to enable staff ample time to meet with the Cypress Land Company. Councilman Partin and Councilman Mullen agreed to withdraw their motion. It was moved by Councilman Partin and seconded by Councilman Lacayo to continue this item to the meeting of August 26 to investigate whether Cypress Land Company wishes a joint venture with the City. The motion unanimously carried. Mr. Calvin Hollis, of Keyser Marston and Associates, spoke regarding the advantages of the study, which he indicated would be beneficial to the City, as well as the developer, and answered questions from the Council. CONSIDERATION OF CYPRESS ELEMENTARY SCHOOL PROPERTY DEVELOPMENT: Mr. Essex reported that the City Council/School Board Committee has met several times to discuss the Cypress Elementary School property. The District has been supportive of the position regarding affordable housing grant and is presently looking at the entire property for development. Mayor Kanel mentioned that a citizens group was formed to back the argument and instructed staff to provide all necessary information. -3- City Council Minutes August 19, 19WB Mr. Essex announced that a meeting has been scheduled for September 12 at the Community Center to discuss the ballot measure, inviting the Council to attend. CONSIDERATION OF UPDATE ON LOS ALAMITOS RACE TRACK PROPERTY DEVELOPMENT: It was moved by Councilman Lacayo and seconded by Councilman Partin to continue consideration of this item until August 26 to enable Councilman Coronado to be present. Mayor Kanel so ordered it continued. CONSIDERATION OF ATTENDANCE TO THE STATE NEIGHBORHOOD WATCH CHALLENGE SEMINAR IN LOS ANGELES ON NOVEMBER 1-2, 1985: A staff report was presented dated August 15, 1985 for consideration of attendance to the State Neighborhood Watch Challenge Seminar. Mayor Kanel, Sgt. Rick Hobbs, Community Service Officer Susan O'Toole, Ned Fox of the Cypress Chamber of Commerce, and Emery Baggs and Pat Ochoa, Neighborhood Watch Coordinators, will participate on the Cypress Team. It was moved by Councilman Lacayo and seconded by Councilman Mullen to authorize the Mayor and interested City Council Members to attend the State of California's Neighborhood Watch Challenge Seminar to be held at the Hyatt Hotel at the Los Angeles Airport, on November 1-2, 1985, and be reimbursed for all actual and necessary expenses incurred. The motion unanimously carried. RECREATION AND PARK DISTRICT MATTERS: The City Council Acting as the Ex Officio Governing Board of Directors of the Cypress Recreation and Park District. CONTINUATION OF CONSIDERATION OF ESTABLISHMENT OF THE CYPRESS CULTURAL ARTS COMMISSION: A staff report was presented dated August 5, 1985, representing a detailed look at staff's recommendations for the structure and functions for the proposed Cypress Cultural Arts Commission. Mayor Kanel addressed Recommendation No.3 in the staff report that indicates that the Mayor would appoint all Commissioners with a 3/5 vote of confirmation by the Council, adding that he supports that means of obtaining Commissioners. Mayor Kanel, hearing no objections, continued this item to the Council meeting of August 26, 1985. Mr. Essex advised the Council that Supervisor Harriett Wieder would be holding a townhall forum in Cypress on Tuesday, August 27, from 7:30 p.m. to 9:00 p.m., at the Community Center if the Council wishes to attend. The items to be discussed are Air Base issues and traffic circul ation. Mr. Bill Davis, 9654 Amberwick Circle, member of the Recreation and Community Services Commission, indicated that a number of members on the Commission enjoy the Cultural Arts portion of the Commission, and asked for further Council consideration regarding the formation of the Commission. Mr. Davis suggested the formation of a sub-committee to enable Recreation and Park Commissioners to function on both Commissions on a rotating basis. Councilman Lacayo asked that the Recreation and Community Services Commission research and provide a brief history on the success of the Cultural Arts Commission in the past, adding that he does not wish to form a Corn mission unless it will be beneficial. Councilman Partin requested that staff provide the Council with applications from all members of all City Commissions to check for qualifications desirous for the Cultural Arts Com mission. ADJOURNMENT: At 10:03 p.m., it was moved by Councilman Lacayo and seconded by Councilman Partin to adjourn the meeting. MA F CYPRESS ATTEST: f /f,)' ,,./; ,,j . . , / 'i ( (/ .' CITY/c{iR1Z"6~'T~~OF CYPRESS -4-