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Agenda 2004-09-27 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 27, 2004 5:00 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. WORKSHOP SESSION/CLOSED SESSION EXECUTIVE BOARD ROOM CYPRESS CITY HALL 5275 Orange Avenue CYPRESS, CALIFORNIA REGULAR MEETING BOARD ROOM CYPRESS SCHOOL DISTRICT 9470 Moody Street CYPRESS, CALIFORNIA CALL TO ORDER 5:00 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR TIM KEENAN MAYOR PRO TEM/AGENCY VICE CHAIR ANNA L. PIERCY COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER MIKE McGILL COUNCILMEMBER/BOARD MEMBER LYDIA SONDHI This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. September 27, 2004 Page 2 WORKSHOP SESSION DISCUSSION REGARDING CIVIC CENTER RENOVATION PROJECT, PHASE 2 ***Recess the meeting to Closed Session. CLOSED SESSIONCYPRESS REDEVELOPMENT AGENCY ITEMS: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified as the 1.807 Acre Agency Parcel Located at the Northwest Corner of Walker Street and Katella Avenue, and the 1.254 Acre Agency Parcel Located at the Northeast Corner of Katella Avenue and Winners Circle within the Los Alamitos Race Track and Golf Course Redevelopment Project Area Negotiating Party: Executive Director, Deputy Executive Director, and Agency Counsel Under negotiation: Price and Terms of Payment CITY OF CYPRESS ITEMS: CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Jay Tatman v. City of Cypress, et al. United States District Court, Central District of California Case No. SACV 03-140 GLT MLGx CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(b) Number of cases: Two RECONVENE 7:00 P.M. BOARD ROOM CYPRESS SCHOOL DISTRICT 9470 Moody Street, Cypress, CA 90630 PLEDGE OF ALLEGIANCE INVOCATION September 27, 2004 Page 3 PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD . The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. SPEAKER’S CARD The assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. 1. PUBLIC HEARING REGARDING THE LAW ENFORCEMENT BLOCK GRANTS: CITIZENS’ OPTION FOR PUBLIC SAFETY (COPS) GRANT FUNDS. Recommended Action: That the City Council: 1) Conduct a public hearing consistent with the legal mandates associated with the Citizens’ Option for Public Safety/Supplemental Law Enforcement Services Fund; and 2) Approve the continued use of grant funds for one (1) police services officer position, which was approved in fiscal year 1999/2000. These funds, $66,000, will pay for the police services officer’s salary for fiscal year 2004/2005; and 3) Approve the continued use of the remaining funds for one (1) police officer position, which was approved during fiscal year 2001/2002. These remaining funds, $34,000, will pay for a portion of that officer’s salary for fiscal year 2004/2005; and 4) Adopt the Resolution by title only, title as follows, approving an increase of estimated revenues for fiscal year 2004/2005 in the Supplemental Law Enforcement Services Fund to be used to pay for the salary of a Police Services Officers and a portion of the salary for a Police Officer. September 27, 2004 Page 4 A Resolution of the City Council of the City of Cypress, California, Approving an Increase of Estimated Revenues for Fiscal Year 2004/2005 in the Supplemental Law Enforcement Services Fund to be Used To Pay for the Salary of a Police Services Officer and a Portion of the Salary for a Police Officer. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (2 - 11) 2. APPROVAL OF MINUTES Meeting of September 13, 2004. Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 4. AMENDMENT TO THE CITY’S POSITION CLASSIFICATION PLAN REVISING THE CLASSIFICATION SPECIFICATIONS FOR THE POSITIONS OF ADMINISTRATIVE SERVICES TECHNICIAN I, ADMINISTRATIVE SERVICES TECHNICIAN II, AND VIDEO PRODUCTION COORDINATOR. Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the class specifications for the regular full-time positions of Administrative Services Technician I, Administrative Services Technician II, and Video Production Coordinator, amending the City’s classification plan. 5. AWARD OF CONTRACT FOR PURCHASE OF REPLACEMENT MAINTENANCE TRUCKS. Recommended Action: That the City Council award a contract to purchase six (6) Public Works Maintenance replacement trucks from Wondries Fleet Division, 1247 W. Main Street, Alhambra, California 91803, in the amount of $144,246. September 27, 2004 Page 5 6. AWARD OF CONTRACT FOR CITYWIDE JANITORIAL SERVICES. Recommended Action: That the City Council award a contract for Citywide Janitorial Services to United Maintenance Systems, 2115 W. Crescent Avenue, Anaheim, California 92801, for a three-year period, for an annual amount not to exceed $42,340.80, with the provision of renewing the contract for up to two additional years, based on mutual agreement of the contractor and the City. 7. APPROVAL OF FISCAL YEAR 2003-04 CARRYOVER OF CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR THE CITY OF CYPRESS TO FISCAL YEAR 2004-05. Recommended Action: That the City Council: 1. Authorize the appropriation of funds in Fiscal Year 2004-05 for the carryover items as detailed in Attachment A and summarized as follows: 11 General Fund $ 440,714 15 Capital Projects Fund 5,894,077 23 Gas Tax (2106) Fund 393,476 24 Traffic Mitigation Fund 109,205 26 Local Drainage Facility Fund 142,336 27 Corporate Center Maintenance District #1 18,277 28 Narcotics Asset Seizure Fund 19,900 39 Measure M Gas Tax Fund 178,541 41 Sewer Fund 378,671 76 Central Services Fund 7,250 89 Print Shop/IS Fund 4,000 90 Capital Replacement Fund 817,389 TOTAL $8,403,836 2. Authorize the transfer of funds to support continuing appropriations in Fiscal Year 2004-05 as listed below: FROM TO AMOUNT 11 General Fund 15 Capital Projects $ 650,000 11 General Fund 90 Capital Replacement 4,431 28 Asset Seizure 15 Capital Projects 250,000 28 Asset Seizure 90 Capital Replacement 8,000 35 RDA – Civic Center Fund 15 Capital Projects 4,001,859 41 Sewer Fund 90 Capital Replacement 4,000 39 Measure M Gas Tax 22 Special Gas Tax 531,033 TOTAL 5,449,323 September 27, 2004 Page 6 3. Authorize the continuation of the following grant revenue to support continuing appropriations to Fiscal Year 2004-05: 11 General Fund $38,612 15 Capital Projects Fund 15,990 TOTAL $54,602 4. Authorize the appropriation of funds in Fiscal Year 2004-05 for items encumbered at June 30, 2004 as detailed in Attachment B and summarized below: 11 General Fund $51,806 15 Capital Projects Fund 1,015,322 22 Special Gas Tax 2106 Fund 137,558 26 Local Drainage Fund 3,246 39 Measure M Gas Tax Fund 40,385 41 Sewer Fund 51,403 90 Capital Replacement Fund 10,479 TOTAL $1,310,199 8. APPROVAL OF ADDITIONAL APPROPRIATIONS FOR FISCAL YEAR 2003-04. Recommended Action: That the City Council approve additional appropriations, transfers and sources for Fiscal Year 2003-04 as follows: Additional Appropriations from the General Fund unreserved fund balance to: Account 4211-11-105-01 (Court Costs & Litigation) $ 78,500 9. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF AUGUST, 2004. Recommended Action: That the City Council receive and file the Investment Report for the month of August, 2004. 10. APPROVAL OF COMMERCIAL WARRANT LISTS FOR WARRANT NOS. 66651 THROUGH 66811. Recommended Action: That the City Council approve the attached warrant register. September 27, 2004 Page 7 Recreation & Park District Matters: 11. APPROVAL OF FISCAL YEAR 2003-04 CARRYOVER OF CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR THE CYPRESS RECREATION AND PARK DISTRICT TO FISCAL YEAR 2004-05. Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1. Authorize the appropriation of funds in Fiscal Year 2004-05 for items encumbered at June 30, 2004 as detailed in Attachment A and summarized below: 12 General Fund $7,808 83 Central Services Fund $51,037 2. Authorize the appropriation of funds in Fiscal Year 2004-05 for the carryover of continuing appropriations as detailed in Attachment A and summarized as follows: 12 General Fund $922,878 83 Central Services Fund $ 1,200 3. Authorize the transfers of funds to support continuing appropriations in Fiscal Year 2004-05 as listed below: FROM TO AMOUNT 83 Central Services Fund 12 Rec & Park District $112,073 13 Park Development Fund 12 Rec & Park District $549,158 12 Rec & Park District 83 Central Services Fund $ 1,200 END OF CONSENT CALENDAR ORDINANCES: (SECOND READING) No items. September 27, 2004 Page 8 UNFINISHED BUSINESS No items. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS (12) The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. NEW BUSINESS: 12. ADOPTION OF CONTRACT REGULATIONS FOR USE OF OAK KNOLL PARK BY CYPRESS POP WARNER FOOTBALL PROGRAM. Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, place Cypress Pop Warner on a two-year probationary period beginning August 1, 2004, with a yearly review of their compliance with the contract regulations. CYPRESS REDEVELOPMENT AGENCY MATTERS (13 - 14) The Cypress City Council, Acting as the Cypress Redevelopment Agency. CONSENT CALENDAR: 13. APPROVAL OF FISCAL YEAR 2003-04 CARRYOVER OF CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR THE CYPRESS REDEVELOPMENT AGENCY TO FISCAL YEAR 2004-05. Recommended Action: That the Cypress Redevelopment Agency Board: 1. Authorize the appropriation of funds in Fiscal Year 2004-05 for the carryover of continuing appropriations as detailed in Attachment A and summarized as follows: 35 Civic Center Project Fund $ 9,509 37 Lincoln Avenue Project Fund $ 24,840 38 LART Project Fund $ 6,538,124 36 Low and Moderate Housing Set-Aside Fund $ 1,120,912 September 27, 2004 Page 9 2. Authorize the appropriation of funds in Fiscal Year 2004-05 for items encumbered at June 30, 2004 as detailed in Attachment B and summarized below: 35 Civic Center Project Fund $ 34,208 37 Lincoln Avenue Project Fund $ 30,574 38 LART Project Fund $ 33,390 36 Low and Moderate Housing Set-Aside Fund $ 38,778 3. Authorize the transfers of funds to support continuing appropriations in Fiscal Year 2004-05 as listed below: FROM TO AMOUNT 35 Civic Center Project Fund 15 City CIP Fund $4,001,859 38 LART Project Fund 54 LART Debt Service Fund $7,000,000 14. AWARD OF CONTRACT FOR CONSULTANT SERVICES FOR REDEVELOPMENT PLAN MERGER/AMENDMENT ENVIRONMENTAL SERVICES. Recommended Action: That the Cypress Redevelopment Agency Board approve the Contract Services Agreement with RBF Consulting (RBF) for the provision of comprehensive Redevelopment Plan Merger/Amendment Environmental Services, and authorize the execution of the Agreement by the Agency’s Executive Director or his designee. END OF CONSENT CALENDAR ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS September 27, 2004 Page 10 ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT of the Cypress City Council and the Cypress Redevelopment Agency. The next meeting will be a Regular Meeting, to be held on Monday, October 11, 2004, beginning at 5:30 p.m. in the Executive Board Room. PLEASE NOTE: Due to the renovation of the Cypress Council Chamber, the City Council will be holding all regularly scheduled City Council meetings at the Cypress School District Board Room, 9470 Moody Street, Cypress, effective with the February 23, 2004 City Council meeting. All scheduled Workshop Sessions and Special Meetings will continue to be held in the Executive Board Room at City Hall, and all regular meetings of the City Council on the second and fourth Mondays of each month will commence at 7:00 p.m. at the Cypress School District Board Room until further notice, and will not be broadcast on Cypress Channel 36. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less rd than 72 hours prior to the meeting. Dated this 23day of September, 2004. ________________________________ Jill R. Guertin, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, SEPTEMBER 24, 2004, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.