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Agenda 2005-06-27 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JUNE 27, 2005 6:00 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 6:00 P.M. Council Chambers ROLL CALL MAYOR/AGENCY CHAIR MIKE McGILL MAYOR PRO TEM/AGENCY VICE CHAIR LYDIA SONDHI COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. ***Recess the meeting to Closed Session. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. June 27, 2005 Page 2 CLOSED SESSIONCYPRESS REDEVELOPMENT AGENCY ITEMS: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Located at the Northwest Corner of Walker Street and Katella Avenue, Identified by Assessor Parcel Numbers 241-081-02, 241-081-09, 241-221-19, 241-221-22, 241-221-23, 241-221-24, 241-221-26, 241-221-27, 241-231-16, 241-231-18, 241-231-22, 241-231-23, 241-231-24, 241-231-25, 241-231-26, 241-091-13, 241-091-16, and 241-091-17, within the Los Alamitos Race Track and Golf Course Redevelopment Project Area CONFERENCE WITH REAL PROPERTY NEGOTIATORS ( Pursuant to Government Code Section 54956.8) Real Property Identified as the 1.807 Acre Agency Parcel Located at the Northwest Corner of Walker Street and Katella Avenue, and the 1.254 Acre Agency Parcel Located at the Northeast Corner of Katella Avenue and Winners Circle within the Los Alamitos Race Track and Golf Course Redevelopment Project Area Negotiating Party: Executive Director, Deputy Executive Director, and Agency Counsel Under negotiation: Price and Terms of Payment CITY OF CYPRESS ITEMS: CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency negotiators: Richard Storey and William W. Wynder Employee Groups: Cypress Police Management Association PUBLIC EMPLOYEE APPOINTMENT (Pursuant to Government Code Section 54957) Title: City Manager RECONVENE 7:00 P.M. June 27, 2005 Page 3 Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS Present Certificate of Special Recognition to Coach Dave Lewis and the Cypress High School Varsity Baseball Team for Winning the CIF Division 2 Championship REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. No items. June 27, 2005 Page 4 CONSENT CALENDAR NOTICE All matters listed on the Consent Calendars (Council and Redevelopment Agency) are to be approved with one motion unless a member of the Council/Redevelopment Agency requests separate action on a specific item. CONSENT CALENDAR (1 - 10) 1. APPROVAL OF MINUTES Meetings of May 16, June 6, and June 14, 2005. Recommended Action: Approve as submitted, with Council Members Luebben and McCoy abstaining on the minutes of June 6, 2005 due to their absence from the meeting. 2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. AWARD OF CONTRACT FOR THE INSTALLATION OF LEFT TURN MODIFICATIONS AT THE INTERSECTIONS OF BALL ROAD AND BLOOMFIELD STREET, AND MOODY STREET AND LINCOLN AVENUE, PUBLIC WORKS PROJECT NO. 2004-31. Recommended Action: That the City Council: 1) Appropriate $12,000 from the unreserved fund balance of the Measure M Turnback Fund (Fund 39) and allocate to Account No. 4186- 39-858-22 (Installation of Protected/Permissive Left Turns at the Intersection of Ball Road and Bloomfield Street); and 2) Award a contract for Public Works Project No. 2004-31 for the Installation of Left Turn Modifications at the Intersections of Ball Road and Bloomfield Street, and Moody Street and Lincoln Avenue, in the amount of $80,930, to Econolite Traffic Engineering & Maintenance, Inc., Anaheim, California; and 3) Authorize a contingency of $8,093 (10% of the bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. June 27, 2005 Page 5 4. ACCEPTANCE OF THE SUPPLY AND INSTALLATION OF PLAYGROUND EQUIPMENT IN VARIOUS PARKS, PUBLIC WORKS PROJECT NO. 2004-21. Recommended Action: That the City Council, acting as ex- officio Governing Board of Directors for the Cypress Recreation and Park District: 1) Accept the project for Supply and Installation of Playground Equipment in Various Parks, Public Works Project No. 2004-21, as being satisfactorily completed in conformance with the project specifications, in the amount of $288,150; and 2) Approve the final retention payment of $28,815 to Hondo Company, 2121 S. Lyon Street, Santa Ana, California 92705, thirty-five (35) days after the Notice of Completion is filed, if no claims or objections have been filed; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. 5. APPROVAL OF DESIGN SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR RESIDENTIAL STREET SLURRY SEAL, PUBLIC WORKS PROJECT NO. 2005-16. Recommended Action: That the City Council: 1) Approve the design specifications for Residential Street Slurry Seal, Public Works Project No. 2005-16; and 2) Authorize City staff to solicit bids for this project. 6. ACCEPTANCE OF VETERANS PARK PARKING LOT IMPROVEMENTS, PUBLIC WORKS PROJECT NO. 2003-43. Recommended Action: That the City Council: 1) Accept the Veterans Park Parking Lot Improvements, Public Works Project No. 2003-43, as being satisfactorily completed in conformance with the project specifications, in the amount of $39,341.04; and 2) Approve the final retention payment of $3,934 to Mission Paving and Sealing, Inc., 2213 Rosemead Blvd., South El Monte, California 91733, thirty-five (35) days after the Notice of Completion is filed, if no claims or objections have been filed; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful June 27, 2005 Page 6 Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. 7. APPROVAL OF A PROFESSIONAL ENGINEERING DESIGN SERVICES AGREEMENT AND A PROFESSIONAL RIGHT- OF-WAY APPRAISAL AND ACQUISITION SERVICES AGREEMENT FOR CYPRESS ACRES SIDEWALKS, PUBLIC WORKS PROJECT NO. 2005-14, AND MOODY STREET IMPROVEMENTS, PUBLIC WORKS PROJECT NO. 2005-15. Recommended Action: That the City Council: 1) Increase estimated revenue in Account No. 3572-15 for receipt of Fiscal Year 2005-06 Community Development Block Grant (CDBG) funds, in the amount of $57,000, for right-of-way acquisition, design, and construction of Cypress Acres Sidewalks and Design of Moody Street Improvements, and appropriate $57,000 from the Capital Improvement Program unreserved fund balance to Account No. 4189-15-814-27 for Cypress Acres Sidewalks; and 2) Increase transfer from the General Fund (2200-11) to the CIP Fund (15), in the amount of $40,000, for Design of Moody Street Improvements, and appropriate $40,000 from the Capital Improvement Program unreserved fund balance to Account No. 4189-15-864-21 for Design of Moody Street Improvements; and 3) Award a professional engineering services contract for preparation of plans, specifications, and estimate for Cypress Acres Sidewalks, and for preparation of plans and estimate for Moody Street Improvements to RBF Consulting, 14725 Alton Parkway, Irvine, California 92618-2027, for an amount not to exceed $164,516, and direct the Director of Public Works/City Engineer to act as Contract Officer, and authorize $16,000 (10% of Award Amount) as contingency to be used for design contingency and unforeseen work; and 4) Award a professional engineering services contract for right-of-way acquisition for Cypress Acres Sidewalks, and for right-of-way analysis for Moody Street Improvements to Epic Land Solutions, 24050 Madison Street, Suite 205, Torrance, California 90505, for an amount not to exceed $89,000, and direct the Director of Public Works/City Engineer to act as Contract Officer, and authorize $13,000 (15% of Award Amount) as contingency to be used for reimbursables and unforeseen work. June 27, 2005 Page 7 8. APPROVAL OF FIRST AMENDMENT TO WEST CITIES COMMUNICATIONS CENTER (WEST COMM) JOINT POWERS AUTHORITY AGREEMENT. Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the First Amendment to West Cities Communications Center (West Comm) Joint Powers Authority Agreement. A Resolution of the City Council of the City of Cypress, California, Approving the First Amendment to West Cities Communications Center (West Comm) Joint Powers Authority Agreement. 9. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF MAY, 2005. Recommended Action: That the City Council receive and file the Investment Report for the month of May, 2005. 10. APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 70450 THROUGH 70596. Recommended Action: Approve the attached warrant register. END OF CONSENT CALENDAR June 27, 2005 Page 8 ORDINANCES (SECOND READING) (11) 11. SECOND READING OF ORDINANCE TO ADOPT A MERGED, AMENDED, AND RESTATED REDEVELOPMENT PLAN FOR THE CYPRESS MERGED AND AMENDED REDEVELOPMENT PROJECT AREA. Recommended Action: That the City Council approve the second reading of the Ordinance by title only, title as follows, adopting amendments to the Redevelopment Plans for the Civic Center, Lincoln Avenue, and Los Alamitos Race Track and Golf Course Redevelopment Project Areas, merging the Project Areas, and adopting and approving a Merged, Amended, and Restated Redevelopment Plan for the Cypress Merged and Amended Redevelopment Project Area. An Ordinance of the City Council of the City of Cypress, Approving and Adopting Amendments to the Redevelopment Plans for the Civic Center, Lincoln Avenue, and Los Alamitos Race Track and Golf Course Redevelopment Project Areas, Merging the Project Areas, and Adopting and Approving a Merged, Amended, and Restated Redevelopment Plan for the Cypress Merged and Amended Redevelopment Project Area. UNFINISHED BUSINESS No items. NEW BUSINESS (12) 12. CONFIRMATION OF APPOINTMENTS TO FILL NINE (9) COMMISSIONER VACANCIES. Recommended Action: That the City Council confirm the appointments of nine (9) Commissioners to serve a full four (4) year term each, effective July 1, 2005. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. June 27, 2005 Page 9 No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, July 11, 2005, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this rd 23 day of June, 2005. ________________________________ Jill R. Guertin, City Clerk June 27, 2005 Page 10 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, JUNE 24, 2005, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.