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Minutes 2005-07-25 458 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD July 25,2005 A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor McGill in the Executive Board Room, 5275 Orange Avenue, Cypress, California. PRESENT: Council/Agency Board Members Luebben, McCoy, Seymore, Mayor Pro Tem/Agency Vice Chair Sondhi, Mayor/Agency Chair McGill ABSENT: None STAFF PRESENT: Assistant City Attorney, Assistant City Manager, Director of Finance and Administrative SeNices, Chief of Police, Public Works Director, Recreation and Community Services Director, Assistant City Engineer, Administrative SeNices Manager, and City Clerk. ORAL COMMUNICATIONS: None. WORKSHOP SESSION: The Assistant City Manager stated that the Commissioner recruitment and inteNiew process had recently been completed. The Administrative SeNices Manager provided an oveNiew of the recruitment and selection process. Council Member McCoy stated that it would be helpful if, as part of the application process, each applicant is given a copy of the commission policy manual in order to have a clear understanding about the duties and responsibilities as a Commissioner. Mayor Pro Tem Sondhi stated that most people are applying for just one commission so if they could be provided with the oveNiew of the commission relationship with the City Council and what the responsibilities of each commission is. Council Member Luebben stated that he feels it will add efficiency to the inteNiew process. Mayor Pro Tem Sondhi stated that the City's website would be a way to provide applicants with information about the commissions. Mayor Pro Tem Sondhi stated that another issue that canlL"' up was the clarity of applicants knowing the requirement for participating in the inter'v'iew process with the City Council. The City Clerk stated that the press release and application intormation packet indicates that the City Council will be conducting inteNiews. She stated that this language can be expanded to state it is a mandatory inteNiew unless otherwise arranged with the City Council. The Administrative SeNices Manager stated that commissioners seNe a four-year term unless they are filling a vacant position, in which case they serve out the remaining amount of time of that term. She stated that one of the newly appointed Recreation and CITY COUNCIL MINUTES 459 JULY 25,2005 Community SeNices Commissioners will need to be chosen to fill the position that was vacated. Council Member Luebben suggested choosing the commissioner in a random process. The Assistant City Attorney reported that the Redevelopment Agency would be meeting in Closed Session regarding Conference With Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Located at the Northwest Corner of Walker Street and Katella Avenue, Identified by Assessor Parcel Numbers 241-081-02, 241-081-09,241-221-19,241-221-22, 241-221-23, 241-221-24, 241-221-26, 241-221- 27, 241-231-16, 241-231-18, 241-231-22, 241-231-23, 241-231-24, 241-231-25, 241- 231-26,241-091-13,241-091-16, and 241-091-17, within the Los Alamitos Race Track and Golf Course Redevelopment Project Area. The Assistant City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, Agency Negotiators: Richard Storey and William W. Wynder, Employee Groups: Cypress Police Management Association. At 6:03 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:07 p.m. by Mayor McGill. PRESENT: Council/Agency Board Members Luebben, McCoy, Seymore, Mayor Pro Tem/Agency Vice Chair Sondhi, Mayor/Agency Chair McGill ABSENT: None STAFF PRESENT: Assistant City Attorney, Assistant City Manager, Director of Finance and Administrative SeNices, Chief of Police, Public Works Director, Recreation and Community Services Director, Assistant Community Development Director, Administrative SeNices Manager, Associate Planner, and City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Luebben. INVOCATION: The invocation was given by Council Member Seymore. PRESENTATIONS: The Mayor recognized the following outgoing Commissioners: Joseph Hourigan, Cable Television Commission (present) Victoria Bell, Recreation and Community SeNices Commission Mario Bica, Recreation and Community SeNices Commission Kenneth McMillan, Senior Citizens Commission Pradeep Gunaratne, Traffic Commission REPORT OF WORKSHOP AGENDNCLOSED SESSION: The Mayor asked for the report of the Workshop Agenda items discussed earlier in the evening. The Assistant City Manager reported that the workshop concerned the City's recruitment and appointment process for Council-appointed advisory groups, which include the Cable, Traffic, Recreation and Community SeNices, and Senior Commissions. He stated that the City has just completed its annual recruitment and appointment process for people from the community to seNe on these commissions. 2 460 CITY COUNCIL MINUTES JULY 25, 2005 The City Council provided staff with feedback on how the process went and recommendations on ways to improve that process. The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The Assistant City Attorney reported that the Redevelopment Agency met in Closed Session regarding Conference With Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Located at the Northwest Corner of Walker Street and Katella Avenue, Identified by Assessor Parcel Numbers 241-081-02, 241-081-09, 241-221-19, 241-221-22, 241-221-23, 241-221-24, 241-221-26, 241-221-27, 241-231- 16,241-231-18,241-231-22,241-231-23, 241-231-24, 241-231-25, 241-231-26, 241- 091-13, 241-091-16, and 241-091-17, within the Los Alamitos Race Track and Golf Course Redevelopment Project Area. The Assistant City Attorney stated that no discussion was held regarding this item. The Assistant City Attorney reported that the City Council met in Closed Session regarding Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, Agency Negotiators: Richard Storey and William W. Wynder, Employee Groups: Cypress Police Management Association. The Assistant City Attorney stated a discussion was held and no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE) Mayor McGill asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Tim Keenan, Cypress, thanked the outgoing Commissioners for their seNice to the City and thanked retiring City Manager Patrick Importuna for his five years of seNice to the City. The following spoke regarding Lincoln Center Mobile Home Park: Samii Taylor Yakovetic, Cypress Janet Novy, Cypress Marilyn Strong-McConnell, Cypress Teri Adams, Cypress Joseph Yakovetic, Cypress PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item NO.1: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2005-11/GENERAL PLAN AMENDMENT NO. 2005-01/Z0NE CHANGE NO. 2005-01. TENTATIVE TRACT MAP NO. 16873, AND THE CYPRESS PARK SPECIFIC PLAN (PC-11), A REQUEST TO APPROVE THE CONSTRUCTION OF TWENTY-EIGHT (28) SINGLE-FAMILY HOMES, ON THE PROPERTIES LOCATED AT 6151-6197 BALL ROAD. CURRENTLY LOCATED WITHIN THE CG COMMERCIAL GENERAL ZONE. The Associate Planner provided background information on this item. The public hearing was opened. The applicant, Tony Arneste, Senior Vice President of Development, Atherton-Newport Investments, LLC, introduced Eric Cernich, Senior Vice President of Acquisitions. He stated that the site has experienced a decrease in rental traffic with only approximately 75-80% of the center occupied at this time. He stated their original plan was to rehabilitate the center for continued commercial usage but after evaluation and 3 CITY COUNCIL MINUTES 461 JULY 25, 2005 analysis, it did not make economic sense and was unfeasible for repositioning for commercial uses. Mr. Cernich thanked the City Council for the opportunity to present the project. Mayor McGill asked if there was anyone who wished to speak in favor of the item. The following spoke in favor of the project: Brett Holleman, Cypress Stephen St. Clair, Cypress Mayor McGill asked if there was anyone who wished to speak against the item. The following spoke against the project: Shawna Pederson, Cypress High School Band and Pageantry Steve Alverson, Cypress High School Athletic Boosters Peggy Shaw, Cypress High School Athletic Boosters Peter Do, Westminster Kathy Myers, Cypress High School Athletic Boosters Angie McKinnon, Cypress High School Athletic Boosters Catherine Youngerman, Oxford Academy Boosters Anna Poynter, Cypress High School Athletic Boosters Shanna Gallina, Cypress Family Pizza Martin Hardlund, Cypress Jeremy White, Total Wellness Foundation Cheryl House, Cinnamon Square business owner Mr. Arneste stated that five parking spaces will be provided for each home. He also stated that they have spoken to representatives of each of the tenants in the center about the concerns of their leases and that they fully intend to honor all of the terms of the businesses existing leases, including finding reasonable replacement space at their expense. Mr. Cerniche stated that he has spoken to each of the tenants with the exception of the bingo group but he has made contact with a bingo representative and is in the process of negotiating a lease on an alternate location. Council Member Luebben asked why the property is no longer suitable for commercial use and the solution that was reached for off-site church parking. Mr. Cerniche stated that the traffic count is not high enough on Ball Road to attract some national tenants. Jonathan Brohard, Partner, Atherton-Newport Investments, LLC, stated that the parking terms include defraying some of the costs of reaching an off-site parking arrangement, including agreeing to a reciprocal parking arrangement with a landowner in the immediate area and helping defray the costs of shuttle seNices, etc. back and forth. Council Member Luebben asked about alternative sites for bingo. Mr. Cerniche stated that an alternative site found would allow for bingo use. Mayor McGill asked about the construction schedule. Mr. Arneste stated the process of final mapping will take approximately five to six months. Concurrent with that, house plans will be designed and other elements of preparing construction drawings to be submitted to the City. Mr. Cerniche stated that construction would not begin until sometime next year at the earliest. 4 482 CITY COUNCIL MINUTES JULY 25, 2005 Council Member Luebben asked about density figures for the project. Mr. Cerniche stated that with three and four bedroom homes, the number will actually be higher and there will be approximately four cars per home. The Assistant City Manager stated that staff has had numerous conversations with bingo representatives. The bingo use will be a little difficult to relocate in that their needs will not be easily met. The City has shown creativity in the past in relocating similar uses in locations in the business park. Ellen Crooks, Cypress, stated that she has been working with Atherton-Newport and a real estate agent to find another location for the bingo facility. She stated there are six groups playing bingo at the current location. The public hearing was closed. Council Member McCoy stated that he is opposed to this style of housing at this development. He would like to see detached housing and full size streets. Council Member Luebben stated that he does not want to approve changes that move businesses out of the city. He stated that many times it just takes a good change in ownership and redevelopment of a center to make it viable and profitable. Mayor McGill asked about the level of adjoinment among the different properties as opposed to detached buildings. The Assistant Community Development Director stated that the benefit of paired units is that in a standard subdivision there would be side yards on either side where here the side yards would be assembled onto one side to get a usable space. The homes are paired but in a modified sense only for the purpose of assembling yard areas. Mayor McGill asked about the viability of retail centers that are not located at intersections. The Assistant City Manager stated that centers usually have a physical indication of decline in maintenance that indicate a situation of distress. Retail developers were also contacted for their opinion about long term viability at this center. Staff was told the center is not large enough for a major anchor tenant and is not on major arterials or commercial corridors. It does not demonstrate long term viability by being surrounded by homes on the north and east, and a church on the west. Mayor Pro Tem Sondhi stated that she is not seeing anything negative about the properties connected in the middle and the ability to accommodate more families needs by building housing is very important for the City to do. It was moved by Mayor Pro Tem Sondhi and seconded by Council Member Seymore, that the City Council: 1) Adopt a Finding of De Minimis Impact, adopt the Mitigated Negative Declaration, and adopt the Mitigation Monitoring Program in accordance with the requirements of the California Environmental Quality Act (CEQA); and 2) Adopt the Resolution by title only, title as follows, changing the General Plan classification of the propsrtiss located at 6151-6197 Ball Road from General Neighborhood Commercial to Planned Community; and 3) Introduce for first reading the Ordinances by title only, titles as follows, and waive further reading, adopting Zone Change No. 2005-01 and the Cypress Park Specific Plan, changing the zoning classification of the three properties generally located at the northwest corner of Ball Road and Juanita Street from CG Commercial General to PC-11 Planned Community, and adopting the Cypress Park Specific Plan (PC-11) for the properties located at 6151-6197 Ball Road located at the northwest corner of Ball Road and Juanita Street; and 4) Adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 2005-11 - with conditions; and 5) Adopt the Resolution by title only, title as follows, approving Tentative Tract Map No. 16873 - with conditions. 5 463 CITY COUNCIL MINUTES JULY 25,2005 Council Member Luebben asked if the developer presented any plans for commercial use prior to the conversion to residential. The Assistant Community Development Director stated that initial contact with the developer was for commercial uses on the site with a tenant mix they were seeking to establish in order to get some vitality in the site with residential as a fall back option. Mayor McGill asked if each staff recommendation should be acted on individually. The Assistant City Attorney stated that the original motion should be withdrawn and a separate motion made for each item. Mayor Pro Tem Sondhi withdrew her motion. It was moved by Mayor Pro Tem Sondhi and seconded by Council Member Seymore, that the City Council adopt a Finding of De Minimis Impact, adopt the Mitigated Negative Declaration, and adopt the Mitigation Monitoring Program in accordance with the requirements of the California Environmental Quality Act (CEQA). It was moved by Council Member Luebben and seconded by Council Member McCoy, as a substitute motion, to reject staff's recommendation in its entirety and return the item to staff for further analysis and study. The substitute motion failed by the following roll call vote: AYES: 2 NOES: 3 ABSENT: 0 COUNCIL MEMBERS: Luebben and McCoy COUNCIL MEMBERS: Seymore, Sondhi and McGill COUNCIL MEMBERS: None The original motion was carried by the following roll call vote: AYES: 3 NOES: 2 ABSENT: 0 COUNCIL MEMBERS: Seymore, Sondhi and McGill COUNCIL MEMBERS: Luebben and McCoy COUNCIL MEMBERS: None It was moved by Mayor Pro Tem Sondhi and seconded by Council Member Seymore, that the City Council adopt the Resolution by title only, changing the General Plan Classification of the properties located at 6151-6197 Ball Road from General Neighborhood Commercial to Planned Community. The motion was carried by the following roll call vote: AYES: 3 NOES: 2 ABSENT: 0 COUNCIL MEMBERS: Seymore, Sondhi and McGill COUNCIL MEMBERS: Luebben and McCoy COUNCIL MEMBERS: None RESOLUTION NO. 5882 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, ADOPTING GENERAL PLAN AMENDMENT NO. 2005-01, CHANGING THE GENERAL CLASSIFICATION OF THE PROPERTIES LOCATED AT 6151-6197 BALL ROAD FROM GENERAL NEIGHBORHOOD COMMERCIAL TO PLANNED COMMUNITY. It was moved by Mayor Pro Tem Sondhi and seconded by Council Member Seymore, that the City Council introduce for first reading the Ordinances by title only and waive further reading, adopting Zone Change No. 2005-01 and the Cypress Park Specific Plan, changing the zoning classification of the three properties generally located at the northwest corner of Ball Road and Juanita Street from CG Commercial General to PC- 11 Planned Community, and adopting the Cypress Park Specific Plan (PC-11) for the 6 464 CITY COUNCIL MINUTES JULY 25,2005 properties located at 6151-6197 Ball Road located at the northwest corner of Ball Road and Juanita Street. The motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Seymore, Sondhi and McGill NOES: 2 COUNCIL MEMBERS: Luebben and McCoy ABSENT: 0 COUNCIL MEMBERS: None ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, ADOPTING ZONE CHANGE NO. 2005-01 AND THE CYPRESS PARK SPECIFIC PLAN, CHANGING THE ZONING CLASSIFICATION OF THE THREE PROPERTIES GENERALLY LOCATED AT THE NORTHWEST CORNER OF BALL ROAD AND JUANITA STREET FROM CG COMMERCIAL GENERAL TO PC-11 PLANNED COMMUNITY. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, ADOPTING THE CYPRESS PARK SPECIFIC PLAN (PC-11) FOR THE PROPERTIES LOCATED AT 6151-6197 BALL ROAD, LOCATED AT THE NORTHWEST CORNER OF BALL ROAD AND JUANITA STREET. It was moved by Mayor Pro Tem Sondhi and seconded by Council Member Seymore, that the City Council adopt the Resolutions by title only, approving Conditional Use Permit No. 2005-11 - with conditions, and approving Tentative Tract Map No. 16873- with conditions. The motion was carried by the following roll call vote: AYES: 3 NOES: 2 ABSENT: 0 COUNCIL MEMBERS: Seymore, Sondhi and McGill COUNCIL MEMBERS: Luebben and McCoy COUNCIL MEMBERS: None RESOLUTION NO. 5883 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2005-11 - WITH CONDITIONS. RESOLUTION NO. 5884 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING TENTATIVE TRACT MAP NO. 16873 - WITH CONDITIONS. The meeting was recessed at 9:10 p.m. The meeting was reconvened at 9:20 p.m. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor McGill abstained from Warrant No. 100853-83285 on Item No. 18. Council Member Luebben requested Item No. 11 be pulled from the Consent Calendar. 7 CITY COUNCIL MINUTES 465 JULY 25,2005 It was moved by Mayor Pro Tem Sondhi and seconded by Council Member McCoy, to approve Consent Calendar Items NO.2 through 10 and 12 through 19. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCILMEMBERS: Luebben, McCoy, Seymore, Sondhi and McGill COUNCILMEMBERS: None COUNCILMEMBERS: None Item NO.2: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF JUNE 27.2005. Recommendation: That the City Council approve the Minutes of the Meeting of June 27, 2005, as submitted. Item NO.3: MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item NO.4: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING BENEFITS FOR MANAGEMENT EMPLOYEES. Recommendation: That the City Council, and acting as Ex-Officio Board of Directors of the Cypress Recreation and Park District, a Subsidiary District of the City of Cypress, adopt a Resolution by title only, title as follows, amending Resolution No. 5131 establishing benefits for Management Employees. RESOLUTION NO. 5885 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX-OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, AMENDING RESOLUTION NO. 5131 ESTABLISHING BENEFITS FOR MANAGEMENT EMPLOYEES. Item NO.5: SPECIAL TAX LEVY FOR FISCAL YEAR 2005-06 WITHIN COMMUNITY FACILITIES DISTRICT NO.1 (SORRENTO HOMES) OF THE CITY OF CYPRESS. Recommendation: That the City Council, acting as the legislative body of Community Facilities District No. 1 (Sorrento Homes): 1) Adopt the Resolution by title only, title as follows, authorizing the levy of a special tax for fiscal year 2005-06 within the District; and 2) Authorize the Mayor to sign the Proposition 218 Certification. RESOLUTION NO. 5886 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO.1 (SORRENTO HOMES) OF THE CITY OF CYPRESS, CALIFORNIA, AUTHORIZING THE LEVY OF A SPECIAL TAX FOR FISCAL YEAR 2005-2006 WITHIN SUCH COMMUNITY FACILITIES DISTRICT. Item No.6: APPROVAL OF SETTLEMENT AGREEMENT AND RELEASE IN THE CASE OF BAJAMUNDI V. CITY OF CYPRESS. ET AL. Recommendation: That the City Council approve the Settlement Agreement and Release of All Claims by and between Kathy L. Bajamundi and the City of Cypress. Item NO.7: CONSIDERATION OF APPROPRIATION OF FUNDING TO HOST A MAYORS' ROUNDTABLE LUNCHEON IN CYPRESS. Recommendation: That the City Council consider hosting a Mayors' Roundtable Luncheon on August 18, 2005, in the City of Cypress, and approve the appropriation 8 466 CITY COUNCIL MINUTES JULY 25, 2005 from the UnreseNed Fund Balance of the General Fund in the amount of $750 to Account 4206-11-101-01 to cover the costs of the event. Item No.8: AWARD OF CONTRACT FOR CITY HALL REMODEL. PUBLIC WORKS PROJECT NO. 2003-18. Recommendation: That the City Council: 1) Award a contract for Public Works Project No. 2003-18, City Hall Remodel, in the amount of $708,890, to the lowest responsible bidder, Thomco Construction, Anaheim, California; and 2) Authorize a contingency of $106,334 (15% of Bid Amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. Item NO.9: AWARD OF CONTRACT FOR REHABILITATION OF TANGLEWOOD ALLEYS. PHASE 3, PUBLIC WORKS PROJECT NO. 2004-22. Recommendation: That the City Council: 1) Award a contract for Public Works Project No. 2004-22, Rehabilitation of Tanglewood Alleys, Phase 3, in the amount of $572,589, to the lowest responsible bidder, Copp Contracting, Buena Park, California; and 2) Authorize a contingency of $57,000 (10% of Bid Amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. Item No. 10: AWARD OF CONTRACT FOR ON-CALL FATS. OILS. AND GREASE/ENVIRONMENTAL COMPLIANCE INSPECTION SERVICES. Recommendation: That the City Council award a Professional SeNices Agreement for On-Call Fats, Oils, and Grease/Environmental Compliance Inspection SeNices to Environmental Compliance Inspection SeNices, 12 Via Torre, Rancho Santa Margarita, California 92688, and direct the Director of Public Works/City Engineer to act as a Contract Officer. Item No. 12: SUBMISSION OF SEWER CAPACITY EVALUATION COMPLIANCE LETTER TO CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD. Recommendation: That the City Council receive and file this report. Item No. 13: APPROVAL OF PURCHASE OF REPLACEMENT LARGE FORMAT COPIER. Recommendation: That the City Council: 1) Approve the purchase of a large format copier from Steven Enterprises, Inc., 179521 Sky Park Circle, Suite E, INine, California 92614, in the amount of $8,189; and 2) Appropriate $8,190 from the unreseNed fund balance of the Equipment Replacement Fund (Fund 90) to Account No. 4307-90-657- 36. Item No. 14: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR INTERSECTION IMPROVEMENTS AT VALLEY VIEW STREET AND BALL ROAD. PUBLIC WORKS PROJECT NO. 2005-03. Recommendation: That the City Council approve the plans and specifications for intersection improvements at Valley View Street and Ball Road, and authorize staff to solicit bids for the project. Item No. 15: ACCEPTANCE OF DONATION OF A LAPTOP COMPUTER FOR THE CYPRESS DRUG ABUSE RESISTANCE EDUCATION (D.A.R.E.) PROGRAM. Recommendation: That the City Council formally accept the Soroptimist Club of Cypress' donation of a laptop computer to be used within the Cypress Police Department's Drug Abuse Resistance Education (D.A.R.E.) program. 9 CITY COUNCIL MINUTES 467 JULY 25,2005 Item No. 16: REVIEW OF INVESTMENT REPORT FOR THE MONTH OF JUNE, 2005. Recommendation: That the City Council receive and file the Investment Report for the month of June, 2005. Item No. 17: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2004-05 FOR WARRANTS NO. 70830 THROUGH 71012. Recommendation: Approve the attached warrant register and wire transfers for Fiscal Year 2004-05. Item No. 18: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2005-06 FOR WARRANTS NO. 71013 THROUGH 71062. Recommendation: Approve the attached warrant register and wire transfers for Fiscal Year 2005-06. Recreation & Park District Matters: Item No. 19: APPROVAL OF A ONE-YEAR AGREEMENT WITH A THREE-YEAR RENEWAL OPTION FOR THE DESIGN AND LAYOUT OF THE QUARTERLY CYPRESS CITY NEWS/ACTIVITY BROCHURE. Recommendation: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, approve a one-year agreement with a three-year renewal option with Weidenhoefer Design Studio, for design and layout of the quarterly Cypress City News/Activity Brochure in the amount of $40,334. Reqardinq Item No. 11: REJECTION OF BIDS FOR CONSTRUCTION OF POLICE EVIDENCE STORAGE BUILDING AND CIVIC CENTER RESTROOMS. PUBLIC WORKS PROJECT NO. 2004-27, Council Member Luebben asked for further information on this item. The Assistant City Manager stated that this is the third phase of the Civic Center expansion and enhancement effort. He stated that the restroom facilities are intended to serve the Civic Center generally, the tennis courts, and special events on the Civic Center Green. The Police evidence and storage facility will allow for the storage of materials onsite and in close proximity to the Police Department building. He stated that the bids were significantly over budget, and were bid both collectively and individually intentionally to provide flexibility in awarding the project. The restroom bid, in particular, is high on a price per square foot basis, which is leading staff to consider alternate forms of construction. It was moved by Council Member Luebben and seconded by Council Member Seymore, that the City Council reject all bids received on June 29, 2005, for Construction of Police Evidence Storage Building and Civic Center Restrooms, Public Works Project No. 2004-27. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCILMEMBERS: Luebben, McCoy, Seymore, Sondhi and McGill COUNCILMEMBERS: None COUNCILMEMBERS: None END OF CONSENT CALENDAR 10 468 CITY COUNCIL MINUTES JULY 25,2005 ORDINANCES (SECOND READING): No items. UNFINISHED BUSINESS: No items. NEW BUSINESS: No items. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor McGill requested reports from the Council Members on their respective committee assignments. Council Member Luebben: Attended an O.C. Sanitation District Committee meeting. Attended the Costco VIP preview reception and grand opening. Attended the Concert on the Green. Attended the Cypress Community Festival Mayor's Breakfast. Attended an O.C. Sanitation District Steering Committee, Board, and Special meeting dealing with the evaluation of the General Manager's job performance. Attended the Cypress Community Festival. Council Member Seymore: Attended the Costco VIP preview reception and grand opening. Attended the Concert on the Green. Attended the Cypress Community Festival Mayor's Breakfast. Attended an O.C. Transportation Authority Super M Committee meeting. Attended the Cypress Community Festival Mixer. Attended the Cypress Community Festival. Mayor Pro Tem Sondhi: Attended the Cypress Community Festival Mayor's Breakfast. Attended the Cypress Community Festival. Council Member McCoy: Stated that he is proud to be one of the five Council Members that appointed Pat Importuna as City Manager of Cypress and commended Mr. Importuna's accomplishments during his tenure with the City. Mayor McGill: Asked about a presentation regarding the Orange Line. Asked for a review by staff and consideration of SCA-15 (McClintock) regarding eminent domain at the next Council meeting. 11 CITY COUNCIL MINUTES 469 JULY 25,2005 ITEMS FROM CITY MANAGER: The Assistant City Manager stated that he is on the Measure M committee that deals with point relations and outreach with the mission to inform Orange County how important Measure M is to communities. He stated that full reports will be provided to the City Council. He stated that the Orange Line presentation is scheduled for the August 8, 2005 City Council meeting. The Assistant City Manager commended retiring City Manager Pat Importuna for his service to the City and staff. ADJOURNMENT: Mayor McGill adjourned the meeting at 9:47 p.m. to Monday, August 8, 2005, beginning at 5:30 p.m. in the Executive Board Hoom. /}/L;L .~ MAYOR OF THE CITY OF CYPRESS ATTEST: 12