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Agenda 2005-09-26 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 26, 2005 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR MIKE McGILL MAYOR PRO TEM/AGENCY VICE CHAIR LYDIA SONDHI COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. September 26, 2005 Page 2 WORKSHOP DISCUSSION REGARDING THE PRE-DEVELOPMENT SESSION ANALYSIS FOR THE FORMER MACKAY SCHOOL SITE ***Recess the meeting. RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. September 26, 2005 Page 3 PUBLIC HEARINGS (1 - 2) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. 1. CONTINUATION OF PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2005-17 AND TENTATIVE TRACT MAP NO. 16823, A REQUEST TO CREATE A ONE-LOT SUBDIVISION AND CONSTRUCT THREE (3) CONDOMINIUM UNITS ON THE PROPERTY LOCATED AT 5582 KAREN STREET WITHIN THE RS-6,000 DI RESIDENTIAL SINGLE- FAMILY DENSITY INCENTIVE ZONE. Prepared by: Doug Hawkins, Associate Planner Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, approving Conditional Use Permit No. 2005-17 and Tentative Tract Map No. 16823 – with conditions. A Resolution of the City Council of the City of Cypress, Approving Conditional Use Permit No. 2005-17 – With Conditions. A Resolution of the City Council of the City of Cypress, Approving Tentative Tract Map No. 16823 – With Conditions. 2. PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2005-19, A REQUEST TO CONSTRUCT PARKING LOT AREA ON THE UNION PACIFIC RAILROAD PROPERTY LOCATED SOUTH OF VESSELS CIRCLE AND WEST OF WALKER STREET IN THE PS PUBLIC & SEMI- PUBLIC ZONE TO PROVIDE BOTH PUBLIC AND SHARED PARKING FOR 10801 WALKER STREET WITHIN THE PBP PLANNED BUSINESS PARK ZONE. Prepared by: Doug Hawkins, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 2005-19 – with conditions. A Resolution of the City Council of the City of Cypress, Approving Conditional Use Permit No. 2005-19 – With Conditions. September 26, 2005 Page 4 CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (3 - 13) 3. APPROVAL OF MINUTES Meeting of September 12, 2005. Prepared by: Jill R. Ingram, City Clerk Recommended Action: Approve as submitted. 4. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 5. PROCLAIMING THE WEEK OF SEPTEMBER 26 – OCTOBER 1, 2005, AS “DOLLAR WI$E WEEK” IN THE CITY OF CYPRESS. Prepared by: Jill R. Ingram, City Clerk Recommended Action: That the City Council officially proclaim the week of September 26 – October 1, 2005, as “Dollar Wi$e Week” in the City of Cypress. 6. PROCLAIMING THE MONTH OF OCTOBER, 2005, AS “LUPUS AWARENESS MONTH” IN THE CITY OF CYPRESS. Prepared by: Jill R. Ingram, City Clerk Recommended Action: That the City Council officially proclaim the month of October, 2005, as “Lupus Awareness Month” in the City of Cypress. 7. PROCLAIMING THE WEEK OF OCTOBER 3-7, 2005, AS “LAWSUIT ABUSE AWARENESS WEEK” IN THE CITY OF CYPRESS. Prepared by: Jill R. Ingram, City Clerk Recommended Action: That the City Council officially proclaim the week of October 3-7, 2005, as “Lawsuit Abuse Awareness Week” in the City of Cypress. September 26, 2005 Page 5 8. AWARD OF CONTRACT FOR INTERSECTION IMPROVEMENTS AT VALLEY VIEW STREET AND BALL ROAD, PUBLIC WORKS PROJECT NO. 2005-03. Prepared by: Doug Dancs, Public Works Director/City Engineer Recommended Action: That the City Council: 1) Appropriate $200,000 from the unreserved fund balance of the City’s Traffic Mitigation Fund (2200-24) to the Measure M Gas Tax Fund (1200-39) for work on intersection improvements at Valley View Street and Ball Road; and 2) Award a contract for Public Works Project No. 2005-03 for the Intersection Improvements at Valley View Street and Ball Road, in the amount of $499,414.50, to Orion Contracting, Inc., San Clemente, California; and 3) Authorize a contingency of $49,941 (10% of the bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 9. APPROVAL OF ADDITIONAL APPROPRIATIONS FOR FISCAL YEAR 2004-05. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council approve an additional appropriation for Fiscal Year 2004-05 as follows: Additional Appropriation from the Supplemental Law Enforcement Grant Fund unreserved fund balance to: Account No. 4001-30-181-05 (Salaries) $ 850 September 26, 2005 Page 6 10. APPROVAL OF FISCAL YEAR 2004-05 CARRYOVER OF CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR THE CITY OF CYPRESS TO FISCAL YEAR 2005-06. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council: 1. Authorize the appropriation of funds in Fiscal Year 2005-06 for the carryover items as detailed in Attachment A and summarized as follows: 11 General Fund $ 736,087 15 Capital Projects Fund 7,242,263 22 Gas Tax 2106 Fund 782,034 24 Traffic Mitigation Fund 109,205 26 Plan Local Drainage Facility Fund 605,336 27 Corporate Center Maintenance District #1 9,226 28 Narcotics Asset Seizure Fund 22,530 39 Measure M Gas Tax Fund 1,243,481 41 Sewer Fund 472,662 43 Storm Drainage Fund 70,802 76 Central Services Fund 16,000 89 Print Shop/IS Fund 10,800 90 Capital Replacement Fund 795,502 TOTAL $12,115,928 2. Authorize the transfer of funds to support continuing appropriations in Fiscal Year 2005-06 as listed below: FROM TO AMOUNT 11 General Fund 43 Storm Drainage $ 70,802 11 General Fund 90 Capital Replacement 119,490 24 Traffic Mitigation 11 General Fund 80,000 28 Asset Seizure 15 Capital Projects 250,000 28 Asset Seizure 90 Capital Replacement 8,000 35 RDA – Civic Center Fund 15 Capital Projects 3,862,044 41 Sewer Fund 90 Capital Replacement 99,855 39 Measure M Gas Tax 22 Special Gas Tax 603,654 TOTAL $ 5,093,845 3. Authorize the continuation of the following grant revenue to support continuing appropriations to Fiscal Year 2005-06: 11 General Fund $311,897 39 Measure M Gas Tax Fund 910,063 September 26, 2005 Page 7 TOTAL $1,221,960 4. Authorize the appropriation of funds in Fiscal Year 2005-06 for items encumbered at June 30, 2005 as detailed in Attachment B and summarized below: 11 General Fund $44,003 15 Capital Projects Fund 228,430 22 Special Gas Tax 2106 Fund 1,620 25 Lighting District Fund 14,620 26 Plan Local Drainage Facility Fund 176 27 Corporate Center Maintenance District Fund 11,030 39 Measure M Gas Tax Fund 89,741 41 Sewer Fund 35,212 90 Capital Replacement Fund 250,221 TOTAL $ 675,053 11. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF AUGUST, 2005. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of August, 2005. 12. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2005-06 FOR WARRANTS NO. 72007 THROUGH 72163. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: Approve the attached warrant registers and wire transfers for Fiscal Year 2005-06. September 26, 2005 Page 8 : Recreation and Park District Matters 13. APPROVAL OF FISCAL YEAR 2004-05 CARRYOVER OF CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR THE CYPRESS RECREATION AND PARK DISTRICT TO FISCAL YEAR 2005-06. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1. Authorize the appropriation of funds in Fiscal Year 2005-06 for items encumbered at June 30, 2005 as detailed in Attachment A and summarized below: 12 General Fund $10,441 83 Central Services Fund $38,509 2. Authorize the appropriation of funds in Fiscal Year 2005-06 for the carryover of continuing appropriations as detailed in Attachment A and summarized as follows: 12 General Fund $448,736 83 Central Services Fund $ 1,940 3. Authorize the transfers of funds to support continuing appropriations in Fiscal Year 2005-06 as listed below: FROM TO AMOUNT 83 Central Services Fund 12 Rec & Park District $ 12,073 13 Park Development Fund 12 Rec & Park District $213,701 12 Rec & Park District 83 Central ServicesFund $ 1,200 END OF CONSENT CALENDAR ORDINANCES (SECOND READING) September 26, 2005 Page 9 No items. UNFINISHED BUSINESS No items. NEW BUSINESS (14 - 16) 14. CYPRESS CIVIC CENTER SIGN PROGRAM. Prepared by: Ted Commerdinger, Assistant Community Development Director Recommended Action: That the City Council authorize staff to proceed with the purchase and installation of identification and directional signs consistent with the plans attached to this report for the Cypress Civic Center. 15. SUBMISSION OF SEWER SYSTEM MANAGEMENT PLAN TO CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD. Prepared by: Doug Dancs, Public Works Director/City Engineer Recommended Action: That the City Council receive and file this report. 16. CONSIDERATION OF DISCONTINUING VOLUNTARY MEMBERSHIP FUNDING FOR THE ORANGE COUNTY REGIONAL AIRPORT AUTHORITY. Prepared by: June Liu, Administrative Services Manager Recommended Action: That the City Council no longer pay voluntary membership funds to the Orange County Regional Airport Authority (OCRAA) effective immediately for FY 05/06. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. September 26, 2005 Page 10 No items. CYPRESS REDEVELOPMENT AGENCY MATTERS (17) The Cypress City Council, Acting as the Cypress Redevelopment Agency. CONSENT CALENDAR NOTICE All matters listed on the Consent are to be approved with one motion unless a member of the Redevelopment Agency requests separate action on a specific item. CONSENT CALENDAR 17. APPROVAL OF FISCAL YEAR 2004-05 CARRYOVER OF CONTINUING APPROPRIATIONS AND ENCUMBRANCES FOR THE CYPRESS REDEVELOPMENT AGENCY TO FISCAL YEAR 2005-06. Recommended Action: That the Cypress Redevelopment Agency Board: 1. Authorize the appropriation of funds in Fiscal Year 2005-06 for the carryover of continuing appropriations as detailed in Attachment A and summarized as follows: 35 Civic Center Project Fund $ 2,000 38 LART Project Fund $ 949,793 36 Low and Moderate Housing Set-Aside Fund $ 942,355 2. Authorize the appropriation of funds in Fiscal Year 2005-06 for items encumbered at June 30, 2005 as detailed in Attachment B and summarized below: 35 Civic Center Project Fund $ 13,604 37 Lincoln Avenue Project Fund $ 13,754 38 LART Project Fund $ 36,880 36 Low and Moderate Housing Set-Aside Fund $ 34,853 3. Authorize the transfers of funds to support continuing appropriations in Fiscal Year 2005-06 as listed below: FROM TO AMOUNT September 26, 2005 Page 11 35 Civic Center Project Fund 15 City CIP Fund $3,862,044 38 LART Project Fund 54 LART Debt Service Fund $2,000,000 END OF CONSENT CALENDAR ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, October 10, 2005, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this nd 22 day of September, 2005. ________________________________ Jill R. Ingram, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, SEPTEMBER 23, 2005, WILL ENABLE September 26, 2005 Page 12 THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.