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Agenda 2005-10-10 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 10, 2005 5:00 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:00 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR MIKE McGILL MAYOR PRO TEM/AGENCY VICE CHAIR LYDIA SONDHI COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. October 10, 2005 Page 2 WORKSHOP DISCUSSION REGARDING THE MOODY STREET SESSION ALIGNMENT STUDY ***Recess the meeting to Closed Session. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) City of Huntington Beach v. Huntington Beach Police Officers Association, et al. Case Number SACV 01-1125 JVS (ANx) United States District Court, Central District of California RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY October 10, 2005 Page 3 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS (1 - 4) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. 1. PUBLIC HEARING REGARDING ZONING ORDINANCE AMENDMENT NO. 2005-01, A REQUEST TO AMEND SECTION 2.07.030 OF THE CYPRESS ZONING CODE TO ALLOW AMBULANCE SERVICES SUBJECT TO A CONDITIONAL USE PERMIT WITHIN THE BP BUSINESS PARK ZONE. Prepared by: Doug Hawkins, Associate Planner Recommended Action: That the City Council: 1) Determine ambulance services to be consistent with the uses permitted within the BP Business Park Zone, subject to a residential separation requirement of one hundred feet (100’) and approval of a conditional use permit; and 2) Introduce for first reading the Ordinance to be considered by title only and to waive further reading, adopting Zoning Ordinance Amendment No. 2005-01 to add ambulance service uses to the uses permitted within the BP Business Park Zone. An Ordinance of the City Council of the City of Cypress, Adopting Zoning Ordinance Amendment No. 2005-01 to Add Ambulance Service Uses to the Uses Permitted Within the BP Business Park Zone. October 10, 2005 Page 4 2. PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2005-20, A REQUEST TO UPGRADE THE ALCOHOLIC BEVERAGE CONTROL (ABC) LICENSE FROM OFF-SALE BEER AND WINE TO OFF- SALE GENERAL LIQUOR AT AN EXISTING CONVENIENCE MARKET LOCATED AT 4502 LINCOLN AVENUE IN THE PC PLANNED COMMUNITY ZONE. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 2005-20 – with conditions. A Resolution of the City Council of the City of Cypress, Approving Conditional Use Permit No. 2005-20 – With Conditions. 3. PUBLIC HEARING REGARDING THE PERIODIC REVIEW AND AMENDMENT TO CONDITIONAL USE PERMIT NO. 96-1, INVOLVING AN AESTHETIC UP-GRADE TO AN EXISTING TELECOMMUNICATIONS ANTENNA FACILITY LOCATED AT 5285 CYPRESS STREET IN THE PC PLANNED COMMUNITY ZONE. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving an amendment to Conditional Use Permit No. 96-1, reducing the scale of the existing antenna array – with additional conditions. A Resolution of the City Council of the City of Cypress, Approving an Amendment to Conditional Use Permit No. 96-1 – Reducing the Scale of the Existing Antenna Array - With Additional Conditions. October 10, 2005 Page 5 4. PUBLIC HEARING REGARDING REVIEW OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION FOR FISCAL YEAR 2006-2007. Prepared by: Steve Clarke, Redevelopment Project Manager Recommended Action: That the City Council: 1) Hold a public hearing to review the list of projects proposed for Community Development Block Grant (CDBG) funding for Fiscal Year 2006-2007 and allow for citizen input regarding project proposals; and 2) Adopt the Resolution by title only, title as follows, approving the City’s participation in the Fiscal Year 2006-2007 Community Development Block Grant Program with the County of Orange, and authorize the Mayor to sign the grant request on behalf of the Cypress City Council. A Resolution of the City Council of the City of Cypress, Approving the City’s Participation in the Fiscal Year 2006-2007 Housing and Community Development Block Grant (CDBG) Program with the County of Orange. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (5 - 12) 5. APPROVAL OF MINUTES Meeting of September 26, 2005. Prepared by: Jill R. Ingram, City Clerk Recommended Action: Approve as submitted. 6. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 7. PROCLAIMING THE WEEK OF OCTOBER 21-28, 2005, AS “RED RIBBON WEEK” IN THE CITY OF CYPRESS. Prepared by: Jill R. Ingram, City Clerk October 10, 2005 Page 6 Recommended Action: That the City Council officially proclaim the week of October 21-28, 2005, as “Red Ribbon Week” in the City of Cypress. 8. AWARD OF CONTRACT FOR THE INSTALLATION OF CONDUIT/CABLE FOR CCTV PURPOSES AND THE PURCHASE OF CCTV CAMERAS/EQUIPMENT, PUBLIC WORKS PROJECT NO. 2004-29. Prepared by: Doug Dancs, Public Works Director/City Engineer Recommended Action: That the City Council: 1) Award a contract for Public Works Project No. 2004-29 for the Installation of Conduit/Cable for CCTV Purposes, in the amount of $97,287.50, to Republic Electric, Novato, California; and 2) Authorize a contingency of $9,728 (10% of the bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 3) Find, in light of the circumstances applicable to the purchase and installation of the CCTV cameras and associated equipment, it is in the best interests of the City to do away with formal bidding as allowed under the Cypress City Code (Sec. 21A-17); and 4) Award a contract for the purchase and installation of the CCTV cameras and associated equipment for Public Works Project No. 2004-29 to Synchronex, Santa Ana, California, in the amount of $85,990. 9. AWARD OF CONTRACT FOR PROGRAM MANAGEMENT SERVICES FOR THE REMODEL, EXPANSION, AND MODERNIZATION OF THE CYPRESS COMMUNITY CENTER. Recommended Action: That the City Council award a Professional Services Agreement for Program Management Services for the Remodel, Expansion, and Modernization of the Cypress Community Center, to Griffin Structures, Inc., 385 Second Street, Laguna Beach, California 92651, in the amount of $202,950, and direct the Director of Public Works/City Engineer to act as a Contract Officer. 10. ACCEPTANCE OF REPLACEMENT OF SENIOR CENTER CARPET, PUBLIC WORKS PROJECT NO. 2005-06. Prepared by: Doug Dancs, Public Works Director/City Engineer Recommended Action: That the City Council: 1) Accept the project for Replacement of Senior Center Carpet, Public Works Project No. 2005-06, as being satisfactorily completed in substantial conformance with the project specifications, in the final amount of $55,418.48; and 2) Approve the final retention payment of $5,541.85 to Spectra Contract Flooring, 8320 Camino Santa Fe, San Diego, California 92121, thirty-five (35) days after the Notice of Completion October 10, 2005 Page 7 is filed, if no claims or objections have been filed; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. 11. ADOPTION OF A RESOLUTION ESTABLISHING COMPENSATION AND AMENDMENT TO THE CITY’S POSITION CLASSIFICATION PLAN REVISING THE CLASSIFICATION SPECIFICATION FOR THE POSITION OF BUILDING SERVICES TECHNICIAN AND ESTABLISHING THE CLASSIFICATION SPECIFICATION FOR THE POSITION OF ADMINISTRATIVE CLERK/COMMUNITY DEVELOPMENT. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Adopt the Resolution establishing compensation for the classifications of Building Services Technician and Administrative Clerk/Community Development; and 2) Adopt the class specifications for the regular full-time positions of Building Services Technician and Administrative Clerk/Community Development, amending the City’s classification plan. A Resolution of the City Council of the City of Cypress, and Acting As Ex-Officio Board of Directors of the Cypress Recreation and Park District, Establishing Compensation for the Classifications of Building Services Technician and Administrative Clerk/Community Development. 12. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2005-06 FOR WARRANTS NO. 72164 THROUGH 72415. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: Approve the attached warrant registers and wire transfers for Fiscal Year 2005-06. END OF CONSENT CALENDAR ORDINANCES (SECOND READING) October 10, 2005 Page 8 No items. UNFINISHED BUSINESS No items. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER October 10, 2005 Page 9 ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, October 24, 2005, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this th 6 day of October, 2005. ________________________________ Jill R. Ingram, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, OCTOBER 7, 2005, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.