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Agenda 2005-12-12 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 12, 2005 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR MIKE McGILL MAYOR PRO TEM/AGENCY VICE CHAIR LYDIA SONDHI COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. December 12, 2005 Page 2 WORKSHOP DISCUSSION REGARDING DEVELOPMENT FEES SESSION ***Recess the meeting. RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCEUnited States Air Force Auxiliary Civil Air Patrol, Fullerton Composite Sq. 56 INVOCATION Father Patrick Moses ST. IRENAEUS CATHOLIC CHURCH CITY COUNCIL ELECTION OF MAYOR AND MAYOR PRO TEM REORGANIZATION PRESENTATIONS PRESENTATION OF MAYOR’S PLAQUE TO OUTGOING MAYOR MIKE McGILL RECESS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. December 12, 2005 Page 3 PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. 1. PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2005- 22, A REQUEST TO ESTABLISH A BINGO GAMING OPERATION WITHIN AN EXISTING OFFICE BUILDING LOCATED AT 6415 KATELLA AVENUE IN THE PC-1 PLANNED COMMUNITY BUSINESS PARK ZONE. Prepared by: Doug Hawkins, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 2005-22 – with conditions. A Resolution of the City Council of the City of Cypress, Approving Conditional Use Permit No. 2005-22 – With Conditions. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (2 - 12) 2. APPROVAL OF MINUTES Meeting of November 28, 2005. Prepared by: Jill R. Ingram, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. December 12, 2005 Page 4 4. AWARD OF CONTRACT TO REPLACE ONE (1) POLICE VEHICLE. Prepared by: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Appropriate $30,000 to account number 4376-90-659-39 from the Equipment Replacement Fund, for the purchase of one (1) unmarked police vehicle, associated replacement equipment and/or transfer of existing equipment; and 2) Approve the transfer of $2,513 from the City’s General Fund (2200-11) to the City’s Equipment Replacement Fund (1200-90) for the purchase of one (1) unmarked police vehicle, replacement equipment and/or transfer of existing equipment; and 3) Award a contract to purchase one (1) 2006 Ford 500, four door sedan from Wondries Fleet Division, 1247 West Main Street, Alhambra, California 91803, in the amount of $28,546. 5. AWARD OF CONTRACT FOR THE IMPROVEMENT OF WEST SIDE OF MOODY STREET, BETWEEN CAMP STREET AND BISHOP STREET, SOUTH OF LINCOLN AVENUE, PUBLIC WORKS PROJECT NO. 2003-48. Prepared by: Kamran Dadbeh, Assistant City Engineer Recommended Action: That the City Council: 1) Award a contract for Public Works Project No. 2003-48, Improvement of West Side of Moody Street, between Camp Street and Bishop Street, south of Lincoln Avenue, in the amount of $86,000, to the lowest responsible bidder, Nobest Inc., Westminster, California; and 2) Authorize a contingency of $8,600 (10% of Bid Amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 6. ACCEPTANCE OF THE SINGLE AUDIT REPORT OF THE CITY OF CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2005. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Single Audit Report of the City of Cypress for the Fiscal Year Ended June 30, 2005. December 12, 2005 Page 5 7. ACCEPTANCE OF THE AUDIT LETTER, THE AUDITOR’S RECOMMENDATIONS TO MANAGEMENT, AND STAFF’S RESPONSE TO THE AUDITOR’S RECOMMENDATIONS TO MANAGEMENT FOR THE FISCAL YEAR ENDED JUNE 30, 2005. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Audit Letter, the Auditor’s Recommendations to Management, and Staff’s Response to the Auditor’s Recommendations to Management. 8. ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY OF CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2005. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Comprehensive Annual Financial Report of the City of Cypress for the Fiscal Year Ended June 30, 2005. 9. ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO THE CITY OF CYPRESS’ APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2006. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the report on Agreed-Upon Procedures Applied to the City of Cypress’ Appropriation Limit for the Fiscal Year Ending June 30, 2006. 10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2005-06 FOR WARRANTS NO. 72989 THROUGH 73233. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: Approve the attached warrant register and wire transfers for Fiscal Year 2005-06. December 12, 2005 Page 6 Recreation & Park District Matters: 11. ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS RECREATION AND PARK DISTRICT FOR THE FISCAL YEAR ENDED JUNE 30, 2005. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, receive and file the Component Unit Financial Report of the Cypress Recreation and Park District for the Fiscal Year Ended June 30, 2005. 12. ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO THE CYPRESS RECREATION AND PARK DISTRICT’S APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2006. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, receive and file the Report on Agreed-Upon Procedures Applied to the Cypress Recreation and Park District’s Appropriation Limit for the Fiscal Year Ending June 30, 2006. END OF CONSENT CALENDAR ORDINANCES (SECOND READING) (13) 13. SECOND READING OF AN ORDINANCE OF THE CITY OF CYPRESS TO EXPAND CHAPTER 6 OF THE CITY CODE BY ADDING SECTIONS 6-32 THROUGH 6-50 ENTITLED THE CITY’S “2005 CABLE SYSTEM REGULATORY ORDINANCE.” Prepared by: June Liu, Administrative Services Manager Recommended Action: That the City approve the second reading of the Ordinance by title only, title as follows, expanding Chapter 6 of the Code of the City of Cypress by adding Sections 6-32 through 6-50 to be entitled “2005 Cable System Regulatory Ordinance.” December 12, 2005 Page 7 An Ordinance of the City Council of the City of Cypress, Expanding Chapter 6 of the Code of the City of Cypress By Adding Sections 6-32 Through 6-50 to be Entitled “2005 Cable System Regulatory Ordinance.” UNFINISHED BUSINESS No items. NEW BUSINESS (14) 14. APPOINTMENTS OF CITY COUNCIL MEMBERS TO VARIOUS ORGANIZATIONS AND COMMITTEES. Prepared by: Jill R. Ingram, City Clerk Recommended Action: That the City Council confirm the Mayor’s appointments to the various organizations and committees. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS (15 - 16) The Cypress City Council, Acting as the Cypress Redevelopment Agency. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Agency requests separate action on a specific item. Consent Calendar (15): 15. ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS REDEVELOPMENT AGENCY FOR THE FISCAL YEAR ENDED JUNE 30, 2005. Prepared by: Richard Storey, Agency Treasurer December 12, 2005 Page 8 Recommended Action: That the Cypress Redevelopment Agency Board receive and file the Component Unit Financial Report of the Cypress Redevelopment Agency for the Fiscal Year Ended June 30, 2005. END OF CONSENT CALENDAR New Business (16): 16. ELECTION OF AGENCY CHAIR AND VICE CHAIR. Prepared by: Jill R. Ingram, City Clerk Recommended Action: That the Cypress Redevelopment Agency conduct an election for its Chair and Vice Chair for one-year terms of office, expiring in December, 2006. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER December 12, 2005 Page 9 ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, January 9, 2006, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this th 8 day of December, 2005. ________________________________ Jill R. Ingram, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, DECEMBER 9, 2005, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.