Loading...
Minutes 2006-02-13 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD February 13, 2006 A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor Sondhi in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members Present: Mayor/Agency Chair Lydia Sondhi Mayor Pro Tem/Agency Vice Chair Phil Luebben Council/Agency Board Member Frank McCoy (arrived at 5:35 p.m.) Council/Agency Board Member Todd Seymore Members Absent: Council/Agency Board Member Mike McGill Staff Present: City Manager David Norman City Attorney William Wynder Assistant City Manager David Belmer Chief of Police Rick Hicks Director of Finance and Administrative Services Richard Storey Public Works Director Doug Dancs Recreation and Community Services Director Laura Detweiler Assistant City Engineer Kamran Dadbeh Recreation Superintendent Dena Diggins Acting Public Works Superintendent Bobby Blackburn Recreation Supervisor Shelly Meyers Administrative Services Manager June Liu City Clerk Jill Ingram Deputy City Clerk Denise Basham ORAL COMMUNICATIONS: Rob Johnson, Recreation and Community Services Commission, spoke regarding the Cypress Community Center Expansion. WORKSHOP SESSION: The Recreation and Community Services Director stated that staff would be seeking direction on one of three options for the modernization and expansion of the Cypress Community Center. She introduced Roger Torriero and Steve Mickle with Griffin Structures, Inc., and Ronald Nestor of Nestor and Gaffney Architecture. She stated that the focus of the project includes modernization of the facility, expanding the auditorium, meeting ADA needs, addressing parking demands, and creating an improved entry point for the facility. She stated that the facility is approximately 30 years old and encompasses approximately 20,000 square feet. The facility operates seven days a week and frequently has 200-300 individuals coming through the doors each day for social and recreational gatherings. The Recreation and Community Services Director stateej that there are three options for consideration and staff would like direction on the concept of the plans as well as the conceptual budget estimates. Option 1 is for modernization and expansion of the Community Center, auditorium, and parking lot, which includes complete renovation of the interior of the facility, creating a new entry, and improving the hardscape and landscapes of the entry and patio. Option 2 is for modernization and expansion of the Community Center and parking lot, and Option 3 is for modernization of the Community Center only. CITY COUNCIL MINUTES FEBRUARY 13, 2006 Mr. Torriero stated that what is presented is a culmination of weekly meetings with staff and the concept stage of the process in order to get specific direction from the City Council. He stated that the design of the building is function driven. Mr. Nestor discussed the site plans that were presented of the different project options. Mayor Pro Tem Luebben asked for clarification on the three renovation options. Council Member Seymore asked about wheelchair access to the building. Council Member McCoy asked if it would be less expensive to building a new facility rather than renovate the current facility. Mr. Torriero stated a new building would add additional costs and also additional time. He stated that the costs of construction will more than likely increase dramatically over the next 18 months. The Recreation and Community Services Director stated that the cost to build a new facility would be at least $2 to $3 million more than the renovation budget. Mayor Sondhi asked about a larger gallery space and conflicting activities that could be scheduled for other rooms. The Recreation and Community Services Director stated that if an art show were scheduled, other programs would not be scheduled that would interfere or conflict. Mayor Sondhi asked about the Cypress Civic Theater and their anticipated use of the facility. The Recreation and Community Services Director stated that the Cypress Civic Theater's agreement with Oxford School expires in 2008. She does not know if the theater plans on continuing at Oxford and that the theater requires dedicated space for their operation, which could not be accomplished with any type of renovation of the Community Center. Mayor Pro Tem Luebben asked about the cost of each option. Mr. Mickle stated that Option 3 for renovation of the existing facility would be approximately $4.3 million. Option 2, which would include the parking lot expansion, would be approximately $4.9 million and Option 1, which includes the renovation, expansion of the auditorium, and parking lot, would be approximately $6 million. Mayor Pro Tem Luebben stated that parking is a problem at the facility and he cannot imagine doing anything to the facility without upgrading the parking. Council Member Seymore asked about the timeframe of construction for Option 1. Mr. Mickle stated that it is approximately six months. Mayor Sondhi asked about funding for the project. The Recreation and Community Services Director discussed available funding and potential funding from the Redevelopment Agency to fund Option 1. Council Member McCoy asked about uses of hallway space and other funding opportunities. Mayor Pro Tem Luebben asked if Option 1 is sufficient for the City's needs. The Recreation and Community Services Director stated that the expansion will definitely be used by staff, the public, and organizations. 2 CITY COUNCIL MINUTES FEBRUARY 13, 2006 It was the consensus of the City Council to proceed with Option 1. The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9(a), Arliss Moore v. City of Cypress, et aI., Case Number 06CC02190, Superior Court of California, County of Orange, Central Justice Center. At 6:32 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:05 p.m. by Mayor Sondhi. Members Present: Mayor/Agency Chair Lydia Sondhi Mayor Pro Tem/Agency Vice Chair Phil Luebben Council/Agency Board Member Frank McCoy Council/Agency Board Member Todd Seymore Members Absent: Council/Agency Board Member Mike McGill Staff Present: City Manager David Norman City Attorney William Wynder Assistant City Manager David Be/mer Chief of Police Rick Hicks Director of Finance and Administrative Services Richard Storey Public Works Director Doug Dancs Recreation and Community Services Director Laura Detweiler Assistant Community Development Director Ted Commerdinger Assistant City Engineer Kamran Dadbeh Administrative Services Manager June Liu Associate Planner Doug Hawkins Associate Engineer Jim Gorin City Clerk Jill Ingram Deputy City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Seymore. INVOCATION: The invocation was given by City Attorney Wynder. PRESENTATIONS: None. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Workshop Agenda items discussed earlier in the evening. The City Manager stated that the City Council discussed proposed modernization and expansion of the Cypress Community Center. He stated that three options were given and the City Council has directed staff to move on a course directed toward expanding the Community Center and modernizing the facility. The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel - Existing Litigation, pursuant to Government Code 3 CITY COUNCIL MINUTES FEBRUARY 13, 2006 Section 54956.9(a), Arliss Moore v. City of Cypress, et aI., Case Number 06CC02190, Superior Court of California, County of Orange, Central Justice Center. The City Attorney stated that a recommendation was made that the City Council tender a defense and indemnity under certain reservations of rights to the individually named defendants in this action. The City Council unanimously concurred with the City Attorney's recommendation. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Sondhi asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Violet Chapman, Cypress, spoke regarding Lincoln Center Mobile Home Park. Mary Crowder, Cypress, spoke regarding sidewalk trip and fall hazards. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item NO.1: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2005-23, A REQUEST TO UPGRADE AN EXISTING BEER AND WINE LICENSE TO AN ONSALE GENERAL ALCOHOL LICENSE FOR THE EL ZARAPE MEXICAN RESTAURANT LOCATED AT 4197 BALL ROAD WITHIN THE CG COMMERCIAL GENERAL ZONE. The Associate Planner provided background information on this item. The public hearing was opened. The applicant, Salvador Martin, was present. Mayor Sondhi asked if there was anyone who wished to speak in favor of the item. Mayor Sondhi asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Council McCoy and seconded by Mayor Pro Tem Luebben, that the City Council adopt the Resolution by title only and waive further reading, approving Conditional Use Permit No. 2005-23 - with conditions. The motion was unanimously carried by the following roll call vote: AYES: 4 NOES: 0 ABSENT: 1 COUNCIL MEMBERS: McCoy, Seymore, Luebben and Sondhi COUNCIL MEMBERS: None COUNCIL MEMBERS: McGill RESOLUTION NO. 5917 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2005-23 - WITH CONDITIONS. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. 4 CITY COUNCIL MINUTES FEBRUARY 13, 2006 It was moved by Mayor Pro Tem Luebben and seconded by Council Member McCoy, to approve Consent Calendar Items NO.2 through 8. The motion was unanimously carried by the following roll call vote: AYES: 4 NOES: 0 ABSENT: 1 COUNCILMEMBERS: McCoy, Seymore, Luebben and Sondhi COUNCILMEMBERS: None COUNCILMEMBERS: McGill Item NO.2: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETINGS OF NOVEMBER 19, 2005 AND JANUARY 23, 2006. Recommendation: That the City Council approve the Minutes of the Meetings of November 19, 2005 and January 23, 2006, as submitted. Item NO.3: MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item NO.4: AMENDMENT TO DESIGN REVIEW COMMITTEE PERMIT NO. 2004- 04, A REQUEST TO EXPAND AN EXISTING STEALTH ANTENNA FACILITY ON AN OFFICE BUILDING LOCATED AT 6101 BALL ROAD IN THE CG-10,000 COMMERCIAL GENERAL ZONE. Recommendation: That the City Council adopt the Resolution by title only and waive further reading, approving Design Review Committee Permit No. 2004-04 - with conditions. RESOLUTION NO. 5918 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING DESIGN REVIEW COMMITTEE PERMIT NO. 2004-04 - WITH CONDITIONS. Item NO.5: ACCEPTANCE OF FINAL TRACT MAP NO. 16900. PROPERTY LOCATED AT 8652 LA SALLE STREET. Recommendation: That the City Council approve Final Tract Map No. 16900 and authorize the City Clerk to sign the record map. Item NO.6: ACCEPTANCE OF FINAL PARCEL MAP NO. 2004-299. PROPERTY LOCATED AT 8362 GAY STREET. Recommendation: That the City Council approve Final Parcel Map No. 2004-299 and authorize the City Clerk to sign the record map. Item No.7: AWARD OF CONTRACT TO REPLACE ONE (1) SPECIAL ENFORCEMENT VAN. Recommendation: That the City Council approve ancl award a contract to purchase one (1) 2006 Honda Odyssey van from Wondries Fleet Division, 1247 West Main Street, Alhambra, California 91803, in the amount of $2B,209.75. Item NO.8: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2005-06 FOR WARRANTS NO. 73837 THROUGH 74215. Recommendation: Approve the attached warrant register and wire transfers. END OF CONSENT CALENDAR 5 CITY COUNCIL MINUTES FEBRUARY 13, 2006 ORDINANCES (SECOND READING): No items. UNFINISHED BUSINESS: No items. NEW BUSINESS: Item NO.9: APPROVAL OF TRAFFIC STRIPING ALIGNMENT FOR MOODY STREET IMPROVEMENTS, PUBLIC WORKS PROJECT NO. 2005-15. The Associate Engineer provided background information on this item. Mike Chesney, RBF Consulting, stated that a study of the bike lanes on Moody was conducted resulting in two alternatives. The first alternative is to shift all the striping to the east and eliminate the northbound bike lane to preserve the westerly side parking. He stated that the offsets required to shift the lanes on the southerly end of the project fall within the distance required but the offset required on the northerly end of the project in the southbound lanes do not fall within the required distance available. Mr. Chesney stated that the second alternative is to shift the lanes such that there is a symmetric striping configuration with the improvements proposed for the southbound westerly side of Moody. The required offsets at the southerly and northerly end of the project do fall within required traffic standards for this shift. The Associate Engineer stated that the City Attorney has reviewed the technical analysis and determined that without a finding of both technical feasibility and design propriety, it would be inappropriate to remove the two bike lanes. If this segment of bike lane were to be removed, a General Plan amendment would need to be adopted. He stated that deleting this segment could increase the City's liability exposure. The bike lane is a well established part of a local and regional bike trail system that extends through Cypress, La Palma, and Cerritos, and serves as a feeder to Coyote Creek Bike Trail. Closure of this bike lane could also preclude the City from applying for future bike lane improvement funding. Mayor Sondhi asked about the removal of on-street parking. The Associate Engineer stated that the residents would have to be notified but it appears there is enough onsite parking in the area. The Assistant City Manager stated that prior to anything being done, a meeting would be held with the residents and property owners. Council Member McCoy commented regarding staff's recommendation and the disruption it may pose to residents who park there on a daily basis. The City Attorney stated that legal opinion is based on the traffic alignment and technical issues, and any inconsistencies with generally accepted engineering patterns, practices, and design standards. Mayor Sondhi asked for clarification regarding moving lanes of traffic. Mr. Chesney provided information on California traffic control standards and regulations. Mayor Pro Tem Luebben requested clarification from legal counsel regarding the City's potential exposure. The City Attorney stated that it is his legal opinion there are no design defects or dangerous conditions of public property that exist in the City of Cypress nor would there 6 CITY COUNCIL MINUTES FEBRUARY 13, 2006 be under any action of the Council. His legal advice is that it would be inappropriate to modify the alignment of this street in a way that would eliminate the bike lanes because of an arguable exposure. It was moved by Mayor Pro Tem Luebben and seconded by Council Member Seymore, that the City Council: 1) Approve the traffic striping, RBF Alternative No.2, with two 5' bike lanes, for the improvement of Moody Street from 100' north of Grace Avenue to 650' south of Merten Avenue; and 2) Direct staff to proceed with preparation of final traffic striping plans, through the contract with RBF Consulting. The motion was carried by the following roll call vote: AYES: 3 NOES: 1 ABSENT: 1 COUNCILMEMBERS: Seymore, Luebben and Sondhi COUNCILMEMBERS: McCoy COUNCILMEMBERS: McGill RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Sondhi requested reports from the Council Members on their respective committee assignments. Mavor Pro Tem Luebben: Attended the Cypress State of the City luncheon. Attended the City Council Mid-Year Budget Review. Attended an O.C. Sanitation District CIP Oversight Ad Hoc Committee and Finance, Administration, and Human Resources Committee meeting. Attended an O.C. Sanitation District composting workshop. Mayor Pro Tem Luebben reported on his attendance and involvement at various community events and activities. Council Member Seymore: Attended the Cypress State of the City luncheon. Attended the O.C. League of California Cities meeting. Council Member Seymore reported on his attendance and involvement at various community events and activities. Mavor Sondhi: Attended the Cypress State of the City luncheon and commended June Liu, staff, and the Chamber of Commerce for their efforts in making the event a success. Attended an O.C. Housing and Community Development Commission meeting. Attended the City Council Mid-Year Budget Review. Mayor Sondhi reported on her attendance and involvement at various community events and activities. ITEMS FROM CITY MANAGER: The City Manager asked the Assistant City Engineer to provide a visual overview of the City Hall construction over the last two weeks. 7 CITY COUNCIL MINUTES FEBRUARY 13, 2006 The City Manager stated that staff did attend the O.C. Sanitation District compost workshop and staff is looking at the program that is being offered. A presentation will be made by the O.C. Sanitation District to the City Council at a later date. The City Manager stated that he attended the annual Cypress College Accounting Department Advisory Committee meeting. ADJOURNMENT: Mayor Sondhi adjourned the meeting at 8:05 p.m. to Monday, February 27,2006, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: 8