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Agenda 2006-08-14 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 14, 2006 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR LYDIA SONDHI MAYOR PRO TEM/AGENCY VICE CHAIR PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER MIKE McGILL COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. August 14, 2006 Page 2 WORKSHOP FINAL REPORT ON CYPRESS MARKETING STRATEGY SESSION AND MARKETING PLAN ***Recess the meeting to Closed Session. CLOSED CITY OF CYPRESS ITEMS: SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Real Property Identified by APN Numbers 241- 091-22, 241-091-23, 241-091-24, 241-091-25, 241-091-26, 241-231-28, 241-231-32, and 241- 231-35; Consisting of Approximately 22 Acres North of Katella Avenue Between Walker Street and Lexington Street within the Los Alamitos Race Track and Golf Course Redevelopment Project Area Negotiating Party: Acting Executive Director, Acting Deputy Executive Director Under Negotiation: Site Status, Price and Terms of Payment CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency negotiators: Richard Storey Employee Groups: Cypress Police Officers Association PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957) Title: City Manager RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE August 14, 2006 Page 3 INVOCATION Father Patrick Moses St. Irenaeus Catholic Church PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. 1. PUBLIC HEARING REGARDING VARIANCE NO. 2006-04, A REQUEST TO ALLOW LANDSCAPE BUFFERS LESS THAN THREE-FEET (3’) WIDE ALONG A DRIVEWAY LOCATED AT 5581 SAINT ANN AVENUE IN THE RM-15 RESIDENTIAL MULTIPLE-FAMILY ZONE. Prepared by: Judy Aquino, Assistant Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, for Variance No. 2006-04, subject to the conditions attached hereto in Exhibit “A” of the Resolution. A Resolution of the City Council of the City of Cypress, Granting a Variance From the Terms of the Zoning Ordinance of the City of Cypress, Section 3.14.050.C.7 to Allow Less August 14, 2006 Page 4 Than Three Feet (3’) Wide Landscape Buffers Along a Driveway – With Conditions. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (2 -15) 2. APPROVAL OF MINUTES Meeting of July 24, 2006. Prepared by: Denise Basham, Acting City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 4. PROCLAIMING THE MONTH OF SEPTEMBER, 2006 AS “NATIONAL ALCOHOL AND DRUG ADDICTION RECOVERY MONTH” IN THE CITY OF CYPRESS. Prepared by: Denise Basham, Acting City Clerk Recommended Action: That the Mayor and City Council officially proclaim the month of September, 2006 as “National Alcohol and Drug Addiction Recovery Month” in the City of Cypress. 5. ADOPTION OF A RESOLUTION AMENDING HOURLY PAY RANGES FOR TEMPORARY PART-TIME AND SEASONAL POSITIONS. Prepared by: Regina Choi, Human Resources Analyst Recommended Action: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, amending Resolution No. 5627 establishing hourly pay ranges for temporary part-time and seasonal positions. A Resolution of the City Council of the City of Cypress, and Acting as Ex-Officio Board of Directors of the Cypress Recreation and Park District, Amending Resolution No. 5627 August 14, 2006 Page 5 Establishing Hourly Pay Ranges for Temporary Part-Time and Seasonal Positions. 6. ADOPTION OF RESOLUTION CORRECTING SALARY RANGES FOR CERTAIN EXECUTIVE AND MID-MANAGEMENT POSITIONS. Prepared by: Regina Choi, Human Resources Analyst Recommended Action: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, correcting salary ranges for certain Executive Management and Mid- Management positions. A Resolution of the City Council of the City of Cypress, and Acting as Ex-Officio Board of Directors of the Cypress Recreation and Park District, Correcting Salary Ranges and Benefits for Certain Executive Management and Mid-Management Positions. 7. AWARD OF CONTRACT FOR THE INSTALLATION OF CONDUIT/CABLE FOR CCTV PURPOSES (PHASE III) AND THE PURCHASE OF CCTV CAMERAS/EQUIPMENT, PUBLIC WORKS PROJECT NO. 2006-08. Prepared by: Keith Carter, Associate Engineer/Traffic Recommended Action: That the City Council: 1) Award a contract for Public Works Project No. 2006-08 for the Installation of Conduit/Cable for CCTV Purposes (Phase III), in the amount of $149,800, to Christopher R. Morales, Inc., Industry, California; and 2) Authorize a contingency of $14,980 (10% of the bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 3) Find, in light of the circumstances applicable to the purchase and installation of the CCTV cameras and associated equipment, it is in the best interests of the City to do away with formal bidding as allowed under the Cypress City Code (Sec. 21A-17); and 4) Award a contract for the purchase and installation of the CCTV cameras and associated equipment for Public Works Project No. 2006-08 to Iteris, Anaheim, California, in the amount of $115,966; and 5) Authorize a contingency of $11,597 (10% of award amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. August 14, 2006 Page 6 8. AWARD OF CONTRACT FOR MODIFICATION OF SEWER SYSTEM AT THE INTERSECTION OF MOODY STREET AND ALASKA AVENUE, PUBLIC WORKS PROJECT NO. 2006-04. Prepared by: Kamran Dadbeh, Assistant City Engineer Recommended Action: That the City Council: 1) Award a contract for Public Works Project No. 2006-04, Modification of Sewer System at the Intersection of Moody Street and Alaska Avenue, in the amount of $69,300 to the lowest responsible bidder Powell Engineering Construction, Orange, California; and 2) Authorize a contingency of $10,395 (15% of bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 9. REQUEST FOR A TWELVE-MONTH EXTENSION OF CONDITIONAL USE PERMIT NO. 2005-11, A REQUEST TO DEMOLISH THE EXISTING CINNAMON SQUARE SHOPPING CENTER AND CONSTRUCT TWENTY-EIGHT SINGLE-FAMILY HOMES ON THE PROPERTY LOCATED AT 6151-6197 BALL ROAD WITHIN THE PC-11 PLANNED COMMUNITY ZONE. Prepared by: Doug Hawkins, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the Extension of Conditional Use Permit No. 2005-11 (until July 25, 2007), subject to the conditions in Exhibit “A” of the Resolution. A Resolution of the City Council of the City of Cypress, Approving a Twelve (12) Month Extension of Conditional Use Permit No. 2005-11 – With Conditions. 10. APPROVAL OF FISCAL YEAR 2005 STATE HOMELAND SECURITY GRANT PROGRAMS AGREEMENT TO TRANSFER PROPERTY OR FUNDS. Prepared by: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Approve the transfer of property, equipment or funds provided by the State Homeland Security Grant program; and 2) Authorize the Mayor to execute the four (4) attached documents titled “Agreement to Transfer Property or Funds for 2005 Homeland Security Grant Program Purposes.” August 14, 2006 Page 7 11. ACCEPTANCE OF LEFT TURN MODIFICATIONS AT THE INTERSECTIONS OF BALL ROAD AND BLOOMFIELD STREET, AND MOODY STREET AND LINCOLN AVENUE, PUBLIC WORKS PROJECT NO. 2004-31. Prepared by: Keith Carter, Associate Engineer/Traffic Recommended Action: That the City Council: 1) Accept the Left Turn Modifications at the Intersections of Ball and Bloomfield Street, and Moody Street and Lincoln Avenue, Public Works Project No. 2004-31, as being satisfactorily completed in substantial conformance with the project specifications in the final amount of $89,017; and 2) Approve the final retention payment of $8,901.70, to Econolite Traffic Engineering & Maintenance, Inc., 3360 E. La Palma Avenue, Anaheim, California 92806; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. 12. AWARD OF CONTRACT FOR CONSTRUCTION OF PERIMETER FENCING AT DARRELL ESSEX PARK, PUBLIC WORKS PROJECT NO. 2004-17. Prepared by: Kamran Dadbeh, Assistant City Engineer Recommended Action: That the City Council: 1) Award a contract for Construction of Perimeter Fencing at Darrell Essex Park, Public Works Project No. 2004-17, in the amount of $74,680, to the lowest responsible bidder Built Rite Fence Company, Bellflower, California; and 2) Authorize a contingency of $7,468 (10% of bid amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 13. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2005-06 FOR WARRANTS NO. 76518 THROUGH 76658 AND 76718 THROUGH 76838, AND FOR FISCAL YEAR 2006-07 FOR WARRANTS NO. 76659 THROUGH 76707, 76708 THROUGH 76717, AND 76839 THROUGH 77003. Prepared by: Matt Burton, Finance Manager Recommended Action: Approve the attached warrant register and wire transfers for Fiscal Years 2005-06 and 2006-07. August 14, 2006 Page 8 Recreation and Park District Matters: 14. AWARD OF ANIMAL CARE SERVICES CONTRACT. Prepared by: Shelly Myers, Recreation Supervisor Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, approve the 2006-2007 Agreement for Animal Care and Shelter Services with the County of Orange. 15. APPROVAL OF THE BANNER PROGRAM CONTRACT SERVICE AGREEMENT WITH HARRINGTON DECORATING COMPANY, INC. AND THE STREET BANNER PROGRAM PROCEDURE. Prepared by: Dena Diggins, Recreation Superintendent Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District: 1) Approve a one-year agreement with a four-year renewal option with Harrington Decorating Company, Inc. for a full service banner program; and 2) Appropriate $10,000 from the Recreation and Park District unreserved general fund to Recreation and Park District budget account 4187-12-313-10 for the Street Banner Program; and 3) Approve changes to the City of Cypress Street Banner Program Procedure. END OF CONSENT CALENDAR August 14, 2006 Page 9 ORDINANCES (SECOND READING) (16) 16. SECOND READING OF ORDINANCE TO AMEND SECTION 2-3.3(B) OF THE CODE OF THE CITY OF CYPRESS ADJUSTING COUNCIL COMPENSATION BY A 5% COST OF LIVING INCREASE. Prepared by: Regina Choi, Human Resources Analyst Recommended Action: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, approve the second reading of the Ordinance by title only, title as follows, adjusting the City Council monthly compensation for the year 2005 by $38 and 2006 by $39 to a new salary of $832 per month, effective January 1, 2007, as provided for by Cypress City Code and State law. An Ordinance of the City Council of the City of Cypress, and Acting as Ex-Officio Board of Directors of the Cypress Recreation and Park District, Amending Section 2-3.3(b) of the Code of the City of Cypress, Adjusting Council Compensation by a 5% Cost of Living Increase. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. August 14, 2006 Page 10 No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, August 28, 2006, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this th 10 day of August, 2006. ________________________________ Denise Basham, Acting City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU August 14, 2006 Page 11 SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6685. NOTIFICATION BY NOON ON FRIDAY, AUGUST 11, 2006, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.