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Minutes 2006-08-14 214 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD August 14,2006 A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor Sondhi in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor/Agency Chair Lydia Sondhi Mayor Pro Tem/Agency Vice Chair Phil Luebben Council/Agency Board Member Frank McCoy Council/Agency Board Member Mike McGill Council/Agency Board Member Todd Seymore Others present: Acting City Manager Richard Storey City Attorney William Wynder Acting Community Development Director Ted Commerdinger Chief of Police Rick Hicks Public Works Director Doug Dancs Recreation and Community Services Director Laura Detweiler Assistant City Engineer Kamran Dadbeh Recreation and Community Services Superintendent Dena Diggins Finance Manager Matt Burton Administrative Services Manager June Liu Acting City Clerk Denise Basham ORAL COMMUNICATIONS: None. WORKSHOP SESSION: The Acting Community Development Director indicated that this is the final report from the team that put together the Marketing Strategy and Marketing Plan. The team consisted of Mayor Sondhi, Mayor Pro Tem Luebben, former Council Member Tim Keenan, Janet Hawkins, Hawkins Advertising, Administrative Services Manager June Liu, and himself. This fairly lengthy process was driven by Council direction and budget goals. The Acting Community Development Director reported on what has happened since the City Council put the group into place and reviewed the accomplishments for each meeting. Timelines, staff work, and logos were reviewed, and the team decided on the tag line "Cypress, Orange County's Big "Small Town". He recapped the findl meeting held in June and the Marketing Plan attached to the staff report. Janet Hawkins responded to questions on the low and high ends of the estimated budget (in-house staff versus outside consultants). Council Member Seymore questioned staff on who the City was marketing to, and the target audience was discussed: current residents and businesses, prospective residents and businesses, and other municipalities. Council Member Seymore questioned the part targeting the homeowners. The Acting Community Development Director discussed the relationship among the three components, the need to inform, retain and attract as part of the marketing strategy. Mayor Sondhi questioned staff on the venues to be used for these presentations. 215 CITY COUNCIL MINUTES AUGUST 14, 2006 Mayor Pro Tem Luebben discussed the two facets of a marketing plan: business and residential communities. He stated that they are really tied together and that good businesses are not attracted unless you can attract and maintain a work force that is willing to live near those businesses. Council Member Seymore felt more money should go toward business marketing, and the residential aspect would be a by-product of the business marketing. Council Member McGill requested clarification on the placement of advertising. Ms. Hawkins reported on comments she had heard about small town environments and how to distinguish Cypress from other cities in the marketing campaign. She stated that there is a need to be connected, and there is something distinctive about Cypress. Mr. Keenan stated that many hours were spent on developing what is expressed in the advertisements in order to highlight the caliber of people in the City. Mayor Sondhi stated that when we create a mind-set, then you become what you say you are and that we have to show that we are selling what we really are. Council Member McCoy inquired about business vacancy rates. Mayor Pro Tem Luebben briefly discussed the value of the Ambassador program. He stated that many people don't participate in the community because they don't choose to or do not know what is available. Council Member McGill discussed the New Programs and Tools on page 5 of the Marketing Plan and the possible partnering with the Chamber of Commerce and the Cypress School District. It was the consensus of the City Council to direct staff to continue with the process and report back as various events or functions are rolled out. The Acting Community Development Director indicated that the process started with about 45 logos at various times. The suggestions were narrowed down to approximately nine. It took approximately 60 - 80 hours, reviewing all the logos. Ms. Hawkins discussed how the logo should work for the City. The Cypress tree, heart, and green lettering were also discussed. She stated that the logo will elicit some strong emotion. Council Member McGill stated that he feels it is important to have the color green or a Cypress tree as part of the logo in order to associate it with the City. The City Council directed staff to come back with a mechanism by which the City Council can provide input as to an actual logo and get resolution as to what the actual logo will be. The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference With Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Identified by APN Numbers 241-091-22, 241-091-23, 241-091-24, 241-091-25, 241-091-26, 241-231-28, 241-231-32, and 241-231-35; Consisting of Approximately 22 Acres North of Katella Avenue Between Walker Street and Lexington Street within the Los Alamitos Race Track and Golf Course Redevelopment Project Area, Negotiating Party: Acting Executive Director, Acting Deputy Executive Director Under Negotiation: Site Status, Price and Terms of Payment. The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference With Labor Negotiators, pursuant to Government Code Section 54957.6, Agency negotiators: Richard Storey, Employee Groups: Cypress Police Officers' Association. 2 216 CITY COUNCIL MINUTES AUGUST 14, 2006 The City Attorney reported that the City Council would be meeting in Closed Session regarding Public Employee Appointment, pursuant to Government Code Section 54957, Title: City Manager. At 6:30 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:18 p.m. by Mayor Sondhi. Members present: Mayor/Agency Chair Lydia Sondhi Mayor Pro Tem/Agency Vice Chair Phil Luebben Council/Agency Board Member Frank McCoy Council/Agency Board Member Mike McGill Council/Agency Board Member Todd Seymore Others present: Acting City Manager Richard Storey City Attorney William Wynder Acting Community Development Director Ted Commerdinger Chief of Police Rick Hicks Public Works Director Doug Dancs Recreation and Community Services Director Laura Detweiler Police Captain Mark Yokoyama Assistant City Engineer Kamran Dadbeh Administrative Services Manager June Liu Finance Manager Matt Burton Assistant Planner Judy Aquino Acting City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member McCoy. INVOCATION: The invocation was given by Father Patrick Moses, St. Irenaeus Catholic Church. PRESENTATIONS: None. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Workshop Agenda items discussed earlier in the evening. The Acting City Manager stated that a workshop was held on the final Marketing Plan. The City Council was provided an update for feedback and discussion was held on the plan. The Marketing Plan was approved to go forward with one outstanding issue of the logo, which will be brought back to the City Council at a future date. ~ The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference With Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Identified by APN Numbers 241-091-22, 241-091-23, 241-091- 24, 241-091-25, 241-091-26, 241-231-28, 241-231-32, and 241-231-35; Consisting of Approximately 22 Acres North of Katella Avenue Between Walker Street and Lexington Street within the Los Alamitos Race Track and Golf Course Redevelopment Project Area, Negotiating Party: Acting Executive Director, Acting Deputy Executive Director 3 2'17 CITY COUNCIL MINUTES AUGUST 14, 2006 Under Negotiation: Site Status, Price and Terms of Payment. The City Attorney stated that a status report on ongoing negotiations was provided and that no reportable action was taken. The City Attorney reported that the City Council met in Closed Session regarding Conference With Labor Negotiators, pursuant to Government Code Section 54957.6, Agency negotiators: Richard Storey, Employee Groups: Cypress Police Officers Association. The City Attorney stated that the City Council was briefed on the successful conclusion of negotiations leading to a new Memorandum of Understanding with the City and Cypress Police Officers' Association. The Memorandum of Understanding will be placed on the next City Council agenda for action. The City Attorney reported that the City Council met in Closed Session regarding Public Employee Appointment, pursuant to Government Code Section 54957, Title: City Manager. The City Attorney stated that a discussion was held on the process of filling the position of City Manager. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Sondhi asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Wendell Zeller, Cypress, commended staff on the financial stability of City. Bob Gilbert, Cypress, spoke regarding the park development fees ordinance. Randy Karsting, Cypress, spoke regarding the park development fees ordinance. He also commended the work of City Council and staff. The following spoke regarding noise from the Navy Golf Course: Jerry Sharber, Cypress Kelli Clinton, Cypress Jeff Holzhauer, Cypress Alan Hirst, Cypress, Janet Hurtado, Cypress Linda Sanchez, Cypress James Kissinger, Cypress Mike Hosea, Cypress Kent Woods, Cypress Mayor Sondhi thanked the residents for bringing their concerns to the City Council and stated that staff will contact them with any information they receive. The City Attorney stated that the golf course issue is complicated by the fact that it is Federal land located in two Congressional districts. He stated that no project documents or notices were provided to the City regarding the golf course. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item NO.1: PUBLIC HEARING REGARDING VARIANCE NO. 2006-04, A REQUEST TO ALLOW LANDSCAPE BUFFERS LESS THAN THREE-FEET (3') WIDE ALONG A DRIVEWAY LOCATED AT 5581 SAINT ANN AVENUE IN THE RM-15 RESIDENTIAL MULTIPLE FAMILY ZONE. The Assistant Planner provided background information on this item. She stated that a letter was received today from the neighbor to the east requesting a block wall between the properties. 4 218. CITY COUNCIL MINUTES AUGUST 14,2006 The public hearing was opened. The applicant, Nilesh Shukla, stated that a block wall six feet or greater will be installed. Mayor Sondhi asked if there was anyone who wished to speak in favor of the item. Mayor Sondhi asked if there was anyone who wished to speak against the item. The public hearing was closed. Mayor Pro Tem Luebben stated that he would be in favor of granting the variance with a condition of a minimum height requirement of six feet for the wall. Council Member Seymore asked for clarification on minimum height requirements for the block wall. The Assistant Planner stated that for the first twenty feet of the property, the wall cannot exceed 42 inches in height. After that, the wall can be a maximum of seven feet. It was moved by Council Member Seymore and seconded by Mayor Pro Tem Luebben, that the City Council adopt the Resolution by title only, for Variance No. 2006-04, subject to the conditions attached in Exhibit "A" of the Resolution, as amended. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: McCoy, McGill, Seymore, Luebben and Sondhi COUNCIL MEMBERS: None COUNCIL MEMBERS: None RESOLUTION NO. 5975 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, GRANTING A VARIANCE FROM THE TERMS OF THE ZONING ORDINANCE OF THE CITY OF CYPRESS, SECTION 3.14.050.C.7 TO ALLOW LESS THAN THREE FEET (3') WIDE LANDSCAPE BUFFERS ALONG A DRIVEWAY - WITH CONDITIONS. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Council Member McGill requested that Item Nos. 8, 9, and 12 be pulled from the Consent Calendar. It was moved by Mayor Pro Tem Luebben and seconded by Council Member McCoy, to approve Consent Calendar Items NO.2 through 7, 10, 11, and 13 through 15. The motion was unanimously carried by the following roll call vote: ~''''!>' AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: McCoy, McGill, Seymore, Luebben and Sondhi COUNCIL MEMBERS: None COUNCIL MEMBERS: None Item NO.2: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF JULY 24.2006. Recommendation: That the City Council approve the Minutes of the Meeting of July 24, 2006, as submitted. 5 21:9 CITY COUNCIL MINUTES AUGUST 14, 2006 Item NO.3: MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item NO.4: PROCLAIMING THE MONTH OF SEPTEMBER. 2006 AS "NATIONAL ALCOHOL AND DRUG ADDICTION RECOVERY MONTH" IN THE CITY OF CYPRESS. Recommendation: That the Mayor and City Council officially proclaim the month of September, 2006 as "National Alcohol and Drug Addiction Recovery Month" in the City of Cypress. Item NO.5: ADOPTION OF A RESOLUTION AMENDING HOURLY PAY RANGES FOR TEMPORARY PART-TIME AND SEASONAL POSITIONS. Recommendation: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, amending Resolution No. 5627 establishing hourly pay ranges for temporary part- time and seasonal positions. RESOLUTION NO. 5976 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX-OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, AMENDING RESOLUTION NO. 5627 ESTABLISHING HOURLY PAY RANGES FOR TEMPORARY PART-TIME AND SEASONAL POSITIONS. Item NO.6: ADOPTION OF RESOLUTION CORRECTING SALARY RANGES FOR CERTAIN EXECUTIVE AND MID-MANAGEMENT POSITIONS. Recommendation: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, correcting salary ranges for certain Executive Management and Mid-Management positions. RESOLUTION NO. 5977 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX-OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, CORRECTING SALARY RANGES AND BENEFITS FOR CERTAIN EXECUTIVE MANAGEMENT AND MID-MANAGEMENT POSITIONS. Item No.7: AWARD OF CONTRACT FOR THE INSTALLATION OF CONDUIT/CABLE FOR CCTV PURPOSES (PHASE III) AND THE PURCHASE OF CCTV CAMERAS/EQUIPMENT, PUBLIC WORKS PROJECT NO. 2006-08. Recommendation: That the City Council: 1) Award a contract for Public Works Project No. 2006-08 for the Installation of ConduiVCable for CCTV Purposes (Phase III), in the amount of $149,800, to Christopher R. Morales, Inc., Industry, California; and 2) Authorize a contingency of $14,980 (10% of the bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 3) Find, in light of the circumstances applicable to the purchase and installation of the CCTV cameras and associated equipment, it is in the best interests of the City to do away with formal bidding as allowed under the Cypress City Code (Sec. 21A-17); and 4) Award a contract for the purchase and installation of the CCTV cameras and associated equipment for Public Works Project No. 2006-08 to Iteris, Anaheim, California, in the amount of $115,966; and 5) Authorize a contingency of $11,597 (10% of award amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 6 22Q CITY COUNCIL MINUTES AUGUST 14,2006 Item No. 10: APPROVAL OF FISCAL YEAR 2005 STATE HOMELAND SECURITY GRANT PROGRAMS AGREEMENT TO TRANSFER PROPERTY OR FUNDS. Recommendation: That the City Council: 1) Approve the transfer of property, equipment or funds provided by the State Homeland Security Grant program; and 2) Authorize the Mayor to execute the four (4) attached documents titled "Agreement to Transfer Property or Funds for 2005 Homeland Security Grant Program Purposes." Item No. 11: ACCEPTANCE OF LEFT TURN MODIFICATIONS AT THE INTERSECTIONS OF BALL ROAD AND BLOOMFIELD STREET. AND MOODY STREET AND LINCOLN AVENUE, PUBLIC WORKS PROJECT NO. 2004-31. Recommendation: That the City Council: 1) Accept the Left Turn Modifications at the Intersections of Ball and Bloomfield Street, and Moody Street and Lincoln Avenue, Public Works Project No. 2004-31, as being satisfactorily completed in substantial conformance with the project specifications in the final amount of $89,017; and 2) Approve the final retention payment of $8,901.70, to Econolite Traffic Engineering & Maintenance, Inc., 3360 E. La Palma Avenue, Anaheim, California 92806; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. Item No. 13: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2005-06 FOR WARRANTS NO. 76518 THROUGH 76658 AND 76718 THROUGH 76838. AND FOR FISCAL YEAR 2006-07 FOR WARRANTS NO. 76659 THROUGH 76707. 76708 THROUGH 76717. AND 76839 THROUGH 77003. Recommendation: Approve the attached warrant register and wire transfers for Fiscal Years 2005-06 and 2006-07. ~\ Recreation and Park District Matters: Item No. 14: AWARD OF ANIMAL CARE SERVICES CONTRACT. Recommendation: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, approve the 2006-2007 Agreement for Animal Care and Shelter Services with the County of Orange. Item No. 15: APPROVAL OF THE BANNER PROGRAM CONTRACT SERVICE AGREEMENT WITH HARRINGTON DECORATING COMPANY. INC. AND THE STREET BANNER PROGRAM PROCEDURE. Recommendation: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1) Approve a one-year agreement with a four-year renewal option with Harrington Decorating Company, Inc. for a full service banner program; and 2) Appropriate $10,000 from the Recreation and Park District unreserved general fund to Recreation and Park District budget account 4187-12-313-10 for the Street Banner Program; and 3) Approve changes to the City of Cypress Street Banner Program Procedure. ~ Reoardinq Item NO.8: AWARD OF CONTRACT FOR MODIFICATION OF SEWER SYSTEM AT THE INTERSECTION OF MOODY STREET AND ALASKA AVENUE, PUBLIC WORKS PROJECT NO. 2006-04, Council Member McGill asked for additional information on this project. The Assistant City Engineer stated that this project will divert a significant amount of flow into the major trunk line before it reaches the intersection of Lincoln and Moody. 7 CITY COUNCIL MINUTES 221 AUGUST 14, 2006 The Public Works Director stated that the City is under permit order to regulate how the system is operated and maintained, and also how it is designed. This project will fix a capacity problem. It was moved by Council Member McGill and seconded by Council Member Seymore, that the City Council: 1) Award a contract for Public Works Project No. 2006-04, Modification of Sewer System at the Intersection of Moody Street and Alaska Avenue, in the amount of $69,300 to the lowest responsible bidder Powell Engineering Construction, Orange, California; and 2) Authorize a contingency of $10,395 (15% of bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: McCoy, McGill, Seymore, Luebben and Sondhi COUNCIL MEMBERS: None COUNCIL MEMBERS: None Reqardinq Item NO.9: REQUEST FOR A TWELVE-MONTH EXTENSION OF CONDITIONAL USE PERMIT NO. 2005-11, A REQUEST TO DEMOLISH THE EXISTING CINNAMON SQUARE SHOPPING CENTER AND CONSTRUCT TWENTY- EIGHT SINGLE-FAMILY HOMES ON THE PROPERTY LOCATED AT 6151-6197 BALL ROAD WITHIN THE PC-11 PLANNED COMMUNITY ZONE, Council Member McGill expressed his concerns over the current condition of the site and asked about the timeframe of the project. The Acting Community Development Director stated that, based upon conversations with the developer, confidence is fairly high that the project will proceed. Mayor Pro Tem Luebben expressed his concerns about the loss of retail space in the City with this project. Sean Finnegan, Atherton Newport, stated that they have spent the last nine months relocating tenants in the center and that during this time frame, they are not allowed to proceed with demolition permits or recapitalizing of the project. He stated that they have been working aggressively with staff, have engineers fully engaged, and an architect and contractor hired. Council Member McCoy stated that he is concerned that the last tenant was relocated five months ago and there are still vacant buildings, causing blight for the community. Mayor Sondhi expressed her concerns about vagrants and other issues with the vacant site. The Chief of Police stated that there have not been any issues since the fire at the site and that the area is regularly patrolled. The City Attorney stated that an alternative would be to require, for the life of the extended Conditional Use Permit, that on-site security be provided 24 hours a day or hours that there is most likely to be break-ins to the buildings. Council Member Seymore asked about time frames and financing for the project. Patrick Simons, Atherton Newport, stated that they intend to proceed very quickly but part of the financing aspect is the likelihood of needing to go back to the Council if there were an engineering or permitting issue. They do not intend to do that and respectfully request a twelve month extension. Mr. Finnegan stated that hired security visits the site three times a night and twice during the day. 8 222 CITY COUNCIL MINUTES AUGUST 14, 2006 The Acting Community Development Director stated that once a demolition permit is received, it can be processed in two to three weeks. Mayor Sondhi stated that the major concern is the fact that there is a series of boarded up buildings that lend some possibilities to negative things occurring in the community. It is critical that, at the very least, the site be demolished. Council Member McCoy stated that he would be inclined to a six month extension and to require twelve hour security seven days a week from 5:00 p.m. to 5:00 a.m. Mr. Simons stated that investors do not like uncertainty and the twelve month extension would assist them regarding the investors. He stated that they would be happy to proceed with a six month condition on demolition. The City Attorney asked if the applicant is willing to stipulate to the condition to demolish the existing structures within six months of the extended Conditional Use Permit and failure to do so would result in the Conditional Use Permit lapsing. The balance of the permit to commence construction would be a one year extension to the Conditional Use Permit. Council Member McGill expressed his concerns with the blight the project has created and supervision of the site, but asked for sensitivity to the real estate market and the ability to put together investors for the project. The City Attorney stated that he and staff would support extension of this Conditional Use Permit for an additional year provided that the existing shopping center is razed to the ground by six months from tonight to the satisfaction of the Community Development Director and that penalty for failure to do so would result in the lapsing of the Conditional Use Permit. He stated that the site is an attractive nuisance, but staff is sensitive to the need to finance the project and get the necessary permits in place. 1tff:......~"'f' Council Member McCoy stated that he would like to add the condition of on-site security twelve hours a day from 5:00 p.m. to 5:00 a.m. seven days a week until the buildings are demolished. The City Attorney asked the applicant if they were acceptable to the discussed conditions. Mr. Simons agreed to the conditions and stated that they are very sensitive to vandalism and damage, which was why they hired security. It was moved by Council Member McGill and seconded by Council Member Seymore, that the City Council adopt the Resolution by title only, approving the Extension of Conditional Use Permit No. 2005-11 (until July 25, 2007), subject to the conditions in Exhibit "A" of the Resolution, as amended. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: McCoy, McGill, Seymore, Luebben and Sondhi COUNCIL MEMBERS: None COUNCIL MEMBERS: None RESOLUTION NO. 5978 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING A TWELVE (12) MONTH EXTENSION OF CONDITIONAL USE PERMIT NO. 2005-11 - WITH CONDITIONS. ReQardinq Item No. 12: AWARD OF CONTRACT FOR CONSTRUCTION OF PERIMETER FENCING AT DARRELL ESSEX PARK. PUBLIC WORKS PROJECT NO. 2004-17, Council Member McGill asked for additional information on the project. 9 CITY COUNCIL MINUTES 223. AUGUST 14,2006 The Public Works Director stated that the current fencing would be removed and replaced with wrought iron and pilasters. It was moved by Council Member McGill and seconded by Council Member Seymore, that the City Council: 1) Award a contract for Construction of Perimeter Fencing at Darrell Essex Park, Public Works Project No. 2004-17, in the amount of $74,680, to the lowest responsible bidder Built Rite Fence Company, Bellflower, California; and 2) Authorize a contingency of $7,468 (10% of bid amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: McCoy, McGill, Seymore, Luebben and Sondhi COUNCIL MEMBERS: None COUNCIL MEMBERS: None END OF CONSENT CALENDAR ORDINANCES (SECOND READING): Item No. 16: SECOND READING OF ORDINANCE TO AMEND SECTION 2-3.3(B) OF THE CODE OF THE CITY OF CYPRESS ADJUSTING COUNCIL COMPENSATION BY A 5% COST OF LIVING INCREASE. It was moved by Mayor Pro Tem Luebben and seconded by Council Member McGill, that the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, approve the second reading of the Ordinance by title only, adjusting the City Council monthly compensation for the year 2005 by $38 and 2006 by $39 to a new salary of $832 per month, effective January 1, 2007, as provided for by Cypress City Code and State law. The motion was carried by the following roll call vote: AYES: 4 NOES: 1 ABSENT: 0 COUNCIL MEMBERS: McCoy, McGill, Luebben and Sondhi COUNCIL MEMBERS: Seymore COUNCIL MEMBERS: None ORDINANCE NO. 1081 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX-OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, AMENDING SECTION 2-3.3(B) OF THE CODE OF THE CITY OF CYPRESS, ADJUSTING COUNCIL COMPENSATION BY A 5% COST OF LIVING INCREASE. UNFINISHED BUSINESS: No items. NEW BUSINESS: No items. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. 10 224 CITY COUNCIL MINUTES AUGUST 14, 2006 CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Sondhi requested reports from the Council Members on their respective committee assignments. Council Member Seymore: Council Member Seymore reported on his attendance and involvement at various community events and activities. Mayor Pro Tem Luebben: Attended the League of California Cities Mayors and Council Members Academy in Monterey. Attended a League of California Cities Advocacy Committee meeting. Mayor Pro Tem Luebben reported on his attendance and involvement at various community events and activities. Mayor Pro Tem Luebben asked staff for a benchmark study on development fees on a typical project, individually and in total, and fees charged by surrounding cities. Mayor Pro Tem Luebben asked staff for a study on the City's cash advance policy. Mayor Pro Tem Luebben commented on the City Council compensation increase that was approved this evening. Mayor Sondhi: Mayor Sondhi reported on her attendance and involvement at various community events and activities. It was the consensus of the City Council to have staff prepare the study on development fees. The Acting City Manager stated that the cash advance policy could be discussed during the upcoming travel policy workshop. Young Chai, Cypress Chamber of Commerce, provided an update on current Chamber projects and activities. ITEMS FROM CITY MANAGER: The Acting City Manager wished a quick recovery to two City employees, Steve Smith and Bob Decker, who are in the hospital. ON'''' ADJOURNMENT: Mayor Sondhi adjourned the meeting at 9:02 p.m. to Monday, August 28, 2006, beginning at 5:30 p.m. in the Executive Board Room. MAYOR 11 CITY COUNCIL MINUTES 225 AUGUST 14, 2006 ATTEST: ~(O~ CITY CLERK OF THE CITY OF CYPRESS 12