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Agenda 2006-10-23 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 23, 2006 5:45 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:45 P.M. Council Chambers ROLL CALL MAYOR/AGENCY CHAIR LYDIA SONDHI MAYOR PRO TEM/AGENCY VICE CHAIR PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER FRANK McCOY COUNCILMEMBER/BOARD MEMBER MIKE McGILL COUNCILMEMBER/BOARD MEMBER TODD SEYMORE ***Recess the meeting to Closed Session. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. October 23, 2006 Page 2 CLOSED CITY OF CYPRESS ITEMS: SESSION PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957) Title: City Manager CYPRESS REDEVELOPMENT AGENCY ITEMS: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 134-011-43 & 45, Located at 6122 Lincoln Avenue Negotiating Party: Acting Executive Director, Acting Deputy Executive Director, and Agency Counsel Under Negotiation: Price and Terms of Payment RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY October 23, 2006 Page 3 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS (1 – 4) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council and/or the Cypress Redevelopment Agency. 1. CONTINUATION OF PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2006-08 AND SPECIFIC PLAN AMENDMENT NO. 2006-01, A REQUEST TO CONSTRUCT A WALGREENS DRUG STORE WITH A DRIVE-THRU PHARMACY AT THE SOUTHEAST CORNER OF LINCOLN AVENUE AND VALLEY VIEW STREET (6006 LINCOLN AVENUE) IN THE PC PLANNED COMMUNITY ZONE, AND ELIMINATE THE MAXIMUM FRONT YARD SETBACK REQUIREMENT IN THE CV CAMPUS VILLAGE DISTRICT OF THE LINCOLN AVENUE SPECIFIC PLAN. Prepared by: Doug Hawkins, Associate Planner Recommended Action: That the City Council: 1) Adopt a Finding of De Minimis Impact, adopt the Mitigated Negative Declaration, and Mitigation Monitoring Program in accordance with the requirements of the California Environmental Quality Act (CEQA); and 2) Adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 2006-08, subject to the conditions in Exhibit “A”; and 3) Introduce for first reading the Ordinance by title only, title as follows, amending Section 4.5.1 of the Lincoln Avenue Specific Plan to eliminate the maximum front yard setback requirement within the Campus Village District of the Lincoln Avenue Specific Plan. October 23, 2006 Page 4 2. PUBLIC HEARING REGARDING AMENDMENT NO. 2 TO CONDITIONAL USE PERMIT NO. C-197, A REQUEST TO ALLOW FOUR (4) ADDITIONAL MOBILE HOME SPACES IN AN EXISTING MOBILE HOME PARK LOCATED AT 9080 BLOOMFIELD STREET IN THE MHP MOBILE HOME PARK ZONE. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Amendment No. 2 to Conditional Use Permit No. C-197, subject to the conditions in Exhibit “A.” A Resolution of the City Council of the City of Cypress, Approving Amendment No. 2 to Conditional Use Permit No. C-197 – With Conditions. 3. PUBLIC HEARING REGARDING ZONING ORDINANCE AMENDMENT NO. 2006-06, A PROPOSAL TO AMEND THE CYPRESS CITY CODE, APPENDIX I – ZONING SECTION 3.14.050.C.7, RELATING TO DRIVEWAY LANDSCAPE BUFFER REQUIREMENTS. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council introduce for first reading the Ordinance by title only, title as follows, approving Zoning Ordinance Amendment No. 2006-06. An Ordinance of the City Council of the City of Cypress, California, Amending Section 3.14.050.C.7 of the Cypress Zoning Ordinance Relating to Driveway Landscape Buffers. 4. PUBLIC HEARING RELATING TO LAW ENFORCEMENT BLOCK GRANTS: CITIZENS’ OPTION FOR PUBLIC SAFETY (COPS) GRANT FUNDS. Prepared by: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Conduct a public hearing consistent with the legal mandates associated with the Citizens’ Option for Public Safety/Supplemental Law Enforcement Services Fund; and 2) Approve the continued use of grant funds for one (1) police services officer position, which was approved in fiscal year 1999/2000. These funds, $74,660, will pay for the police services officer’s salary for fiscal year 2006/2007; and 3) Approve the October 23, 2006 Page 5 continued use of the remaining funds for one (1) police officer position, which was approved during fiscal year 2001/2002. These remaining funds, $27,122, will pay for a portion of that officer’s salary for fiscal year 2006/2007. A Resolution of the City Council of the City of Cypress, Approving an Increase of Estimated Revenues for Fiscal Year 2006/2007 in the Supplemental Law Enforcement Services Fund to be Used to Pay for the Salary of a Police Services Officer and a Portion of the Salary for a Police Officer. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (5 - 13) 5. APPROVAL OF MINUTES Meeting of October 9, 2006 Prepared by: Denise Basham, Interim City Clerk Recommended Action: Approve as submitted. 6. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 7. REQUEST FOR A ONE-YEAR EXTENSION OF VARIANCE NO. 2005- 05, ALLOWING LANDSCAPE BUFFERS LESS THAN THREE FEET (3’) WIDE ALONG A DRIVEWAY, LOCATED AT 5551 VONNIE LANE IN THE RM-15 RESIDENTIAL MULTIPLE-FAMILY ZONE. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the Extension of Variance No. 2005-05 (until August 22, 2007), subject to the conditions in Exhibit “A.” A Resolution of the City Council of the City of Cypress, Approving a One (1) Year Extension of Variance No. 2005-05 – With Conditions. October 23, 2006 Page 6 8. ACCEPTANCE OF THE OFFICE OF TRAFFIC SAFETY (OTS) TRAFFIC GRANT. Prepared by: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Accept the Office of Traffic Safety (OTS) Grant; and 2) Increase estimated revenues (3525- 11-Grants) in the General Fund for the grant total of $27,125; and 3) Approve appropriations from the fund balance of the General Fund as follows: 4003-11-184-05 (overtime) in the amount of $27,125. 9. AWARD OF CONTRACT FOR THE INSTALLATION OF LEFT TURN MODIFICATIONS AT VARIOUS INTERSECTIONS, PUBLIC WORKS PROJECT NO. 2006-11. Prepared by: Keith Carter, Associate Engineer/Traffic Recommended Action: That the City Council: 1) Appropriate $110,000 from the unreserved fund balance of the Measure M Turnback Fund (Fund 39) and allocate to Account No. 4186-39-865-22 (Installation of Left Turn Modifications at Various Intersections); and 2) Award a contract for Public Works Project No. 2006-11 for the Installation of Left Turn Modifications at Various Intersections, in the amount of $193,563, to Freeway Electric, Riverside, California; and 3) Award a contract for the purchase of traffic signal poles, in the amount of $37,476.53, to McCain, Vista, California; and 4) Authorize a contingency of $19,356 (10% of the bid amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 10. AWARD OF CONTRACT FOR PROFESSIONAL TRAFFIC ENGINEERING SERVICES FOR SIGNAL TIMING OF ARTERIAL GRID NETWORK, PUBLIC WORKS PROJECT NO. 2006-09. Prepared by: Keith Carter, Associate Engineer/Traffic Recommended Action: That the City Council: 1) Award a professional consulting services contract for Professional Traffic Engineering Services for Signal Timing of Arterial Grid Network, Public Works Project No. 2006-09, to Hartzog & Crabill, Inc., Tustin, California, in the amount of $122,040; and 2) Authorize a contingency of $12,204 (10% of contract amount) and direct the Director of Public Works/City Engineer to October 23, 2006 Page 7 issue any necessary change orders to complete additional work within budgetary authority. 11. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER, 2006. Prepared by: Matt Burton, Finance Manager Recommended Action: That the City Council receive and file the Investment Report for the month of September, 2006. 12. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2006-07 FOR WARRANTS NO. 77619 AND 77805 THROUGH 78003. Prepared by: Matt Burton, Finance Manager Recommended Action: Approve the attached warrant register and wire transfers for Fiscal Year 2006-07. Recreation and Park District Matters: 13. DIRECT GRIFFIN STRUCTURES INC. AND SWINERTON BUILDERS TO ENTER INTO CONTRACT WITH THE LOWEST RESPONSIBLE BIDDERS FOR PHASE 4 OF THE CYPRESS COMMUNITY CENTER MODERNIZATION AND EXPANSION – PROJECT NO. 2005-35. Prepared by: Laura Detweiler, Recreation and Community Services Director Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, direct Griffin Structures Inc. (Project Manager) and its Construction Manager, Swinerton Builders, for Project No. 2005-35, Modernization and Expansion of Cypress Community Center, to enter into contract with the following lowest responsible bidders by trade in accordance to Section 3.7 of the July 10, 2006 Council Approved Program Management Agreement: Trade Contractor Total Contract Amount Concrete Reinforcing Steel R&D Steel, Inc. $ 50,760.00 Cast-in-Place Concrete NuWay, Inc. 157,960.00 Building Insulation Insulcom 25,444.00 October 23, 2006 Page 8 Ceramic Tile Inland Pacific Tile 92,800.00 Wood Flooring Pacific Carpets 53,326.00 END OF CONSENT CALENDAR ORDINANCES No items. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. October 23, 2006 Page 9 ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, November 13, 2006, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this th 19 day of October, 2006. ________________________________ Denise Basham, Interim City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6685. NOTIFICATION BY NOON ON FRIDAY, OCTOBER 20, 2006, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.