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Minutes 87-02-02 ~ ' 303 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD February 2, 1987 The adjourned regular meeting of the Cypress City Council was called to order at 5:47 p.m. on Monday, February 2, 1987, in the Administrative Conference Room of the Cypress City Hall, 5275 Orange Avenue, Cypress, California, by Mayor John Kanel. PRESENT: Councilmembers Arnold, Coronado, Davis, Mullen & Kanel ABSENT: None Also present were City Manager/City Clerk Darrell Essex, Planning Director Christine Eynon, Finance Director Larry Hurst, and City Attorney Mark Huebsch. JOINT MEETING WITH THE CYPRESS CHAMBER OF COMMERCE BOARD OF DIRECTORS TO DISCUSS CHAMBER ACTIVITIES: Executive Director Ned Fox, Board Members Poyner, Hickey, Klima, and Ambassador Guest were present. Mr. Fox submitted a report to the Council which listed the 1986-87 Chamber officers and their responsibilities and the Information Center/Public Relations activity of the Chamber consisting of telephone contacts, mail-in requests, and walk-in traffic. Mr. Fox stated that the City provides a community development package describing City personnel and their functions, which includes demographics, a City map and general information, which the Chamber mails out in response to inquiries. Mr. Fox indicated that the Chamber receives a wide variety of calls for assistance including requests for babysitters and sidewalk repairs. Mayor Kanel asked if Chamber membership was growing. Mr. Fox reported that there are 275 dues-paying members and membership is healthy and growing. He reported that he hopes to hire a new membership director by next week and he expects a vigorous membership drive by this person. Mr. Fox reported that the Chamber's financial position is close to their projections, and the Chamber netted $6200 from the Holiday Fund Raiser. Mr. Poyner stated that the Scholarship Committee sent out a letter less than two weeks ago requesting financial support for the student scholarship program and over $700 has been received so far which seems to indicate that the members support the program. The Council suggested that the Chamber continue to restrict the scholarships to Cypress residents but open the program up to other high schools which Cypress students attend. The Council complimented the Chamber for their work on the Miss City of Cypress Pageant. The Council discussed the Miss Cypress contest organized by Mr. Figoten and the problem of having two winners. Councilman Davis felt that the winner of the independent contest will have to be recognized and that the Council should address the problem of the second contest so that it does not reoccur. Councilman Mullen felt the City should take no action in recognizing the second winner since it would encourage repetition of the independent contest. Councilman Coronado stated that he sympathized with the second winner and he felt that the City should have publicized the fact that only the Chamber contest will be recognized, before the contests were held. Councilman Coronado inquired about the financial position of the Chamber. Mr. Fox indicated that the Chamber is in a good financial position and should be able to continue with bigger and better programs without assistance from the City. Mayor Kanel asked if there are large businesses who are not Chamber members. Mr. Fox reported that there are about five large businesses who are not members. He stated that there has been difficulty in getting McDonnell Douglas to become a member, and Mitsubishi intends to join the Chamber after their operations are transferred from Fountain Valley. He reported that Security Pacific Real Estate, Pacificare, Yamaha and Panasonic are Chamber members. Mr. Fox reported that 300 of the 1,500 business licenses in Cypress are Chamber members; the national average is 1/3. He indicated that he hopes to have 500 members in four or five years. Councilman Davis suggested that the City provide the Chamber with computer print outs on home occupation permits. Councilman Coronado asked about the condition of the Chamber building and complimented their attractive sign. Mr. Fox reported that the roof was repaired and there is new carpeting, paint and office equipment in the building. Councilmembers Arnold and Mullen indicated that they were pleased and satisfied with the Chamber's work. Mr. Fox asked for direction from the Council regarding the two pageant winners. Councilman Davis indicated that he did not want to change the City's policy of recognizing only one queen but he s~ated that there are non-City oriented functions which occur throughout the year WhICh the second winner could attend to receive some recognition. 304 City Council Minutes February 2, 1987 Mayor Kanel stated that he will be meeting with MI'. Erskine regarding this matter and he will communicate the Council's consensus that they recognize the official City pageant. RECESS: Mayor Kanel recessed the meeting at 6:33 p.m. The meeting was called back to order at 6:45 p.m. at the Cypress School District Instructional Materials Center, 9470 Moody Street, Cypress, with all Councilmembers present. - Also present were Board of Trustee members McDougall, Swain, Cornejo and Friedmann. PLEDGE OF ALLEGIANCE: Board President Friedmann led the pledge to the flag. Following dinner, the Council and Board reconvened to the Board meeting room. CONSIDERATION OF DISCUSSION ON THE STATUS OF THE CYPRESS SCHOOL PROPERTY: The City Manager reported that the City entered escrow to purchase the property (1.926 acres) at the agreed upon appraisal value which is $679,711.50, and escrow is scheduled to close March 31. Staff presented a map of the property to be purchased. Mr. Essex stated that the City Council has adopted a Resolution expressing their commitment to purchase the remainder of the property. The Resolution states that the Council will expedite the acquisition of the rest of the property when the senior citizens housing project is completed. The Planning Director reported that the senior housing project should be completed in about a year. Superintendent Calton stated that the District is still receptive to trading a portion of this property for City-owned property in the vicinity of the library but the District would like to have a time schedule for financial planning. He stated the District is interested in sharing on-going revenue from development with the City. Mr. Calton <isked if the building permits for the project could be issued earlier than March 9 because after March 9 the school facility fees will have to be shared with the high school district. Mr. Essex indicated that this project will involve about $75,000 in fees. The City Attorney stated that he is investigating this matter. Board President Friedmann stated that the District would appreciate the City's assistance. ~ CONSIDERATION OF DISCUSSION ON THE STATUS OF THE TEXACO TANK FARM DEVELOPMENT: Mr. Essex reported that the Fieldstone Company has submitted a plan for residential development of the property and they are scheduled to begin construction in April of 1988. He stated that the environmental impact study should take about eight or nine months to prepare. Mr. Calton indicated that density higher than single-family may require a school site on the property but the District will look at options such as reopening schools and building additional classrooms. He indicated that the District would be ineligible for State funding because it has the facilities to meet student demand. Mr. Wayne Wedin, consultant to the District, reported on the possible establishment of a Mello-Roos district for the property. Mr. Essex stated that the developer is in favor of this approach as long as there is no double assessment with the district and development fees. The Council discussed the environmental impact study and Councilman Coronado expressed concerns about whether removal and chemical treatment of a layer of the soil will be a sufficient safeguard. Mayor Kanel stated that the consulting firm took test borings on the property and there were no negative findings. Board President Friedmann asked if the developer was aware of the District's position that a school may be needed on the property. Mr. Essex stated that the developer is aware of the possible need and is willing to work with the City and District. - CONSIDERATION OF DISCUSSION ON THE SCHOOL FACILITIES FEES: Mr. Wedin explained the school facilities fee legislation, which was requested by the building industry to place a cap on development fees, and how school districts impose the fee. He stated that clean up legislation can be expected this season. Mr. Calton stated that the District can use the fees for the reopening of closed schools, which is about $400,000 to $600,000 per school, and for the District's deferred school maintenance program. Mr. Calton stated that the District appreciates the City collecting the fee. He reported that the District received $8,000 from development in the County area and over $48,000 from development in Cypress. He stated the District has a tentative memorandum of understanding with the high school district which provides a 50-50 sharing of the fees and a collection procedure. -2- 305 City Council Minutes February 2, 1987 RECESS: Mayor Kanel recessed the meeting at 8:30 p.m. The Council reconvened at 8:43 p.m. in the Administrative Conference Room of City Hall with all Members present. CONSIDERATION OF THE STATUS OF THE 1986/87 BUDGET AND PRELIMINARY REVIEW OF THE 1987/88 BUDGET: The Council received a mid-year budget review report from the Finance Director which presented the General Fund budget versus actual expenditures for the first half of the fiscal year ending December 31, 1986, the General Fund projection at June 30, 1987, and the preliminary estimates of revenue and expenditures for fiscal year 1987-88. The Council discussed the decrease in the parimutuel tax and Mayor Kanel suggested that staff obtain data to compare the decrease at Los Alamitos with other race tracks. CONSIDERATION OF PROPOSED AGREEMENT WITH THE CYPRESS EMPLOYEES ASSOCIATION: The City Manager reported that a settlement agreement has been reached with the Cypress Employees Association which provides for a 5% increase January 1 and a 2% increase July 1. It was moved by Councilman Coronado and seconded by Councilman Mullen to approve the agreement with the Cypress Employees Association. The motion unanimously carried by the following roll call vote: A YES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: o COUNCILMEMBERS: None ABSENT: o COUNCILMEMBERS: None CONSIDERATION OF PROPOSED AGREEMENT WITH THE CYPRESS MAINTENANCE EMPLOYEES ASSOCIATION: The City Manager reported that a settlement agreement has been reached with the Cypress Maintenance Employees Association which provides for a 5% increase January 1 and a 2% increase July 1. It was moved by Councilman Mullen and seconded by Councilman Coronado to approve the agreement with the Cypress Maintenance Employees Association. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: o COUNCILMEMBERS: None ABSENT: o COUNCILMEMBERS: None CONTINUATION OF CONSIDERATION OF EMPLOYER/EMPLOYEE NEGOTIATIONS: Mayor Kanel called an Executive Session for personnel matters at 9:03 p.m. to discuss this item. The Mayor called the meeting back to order at 9:45 p.m. with all Councilmembers present. It was moved by Councilman Mullen, seconded by Councilman Davis and unanimously carried to approve an appropriation of $2,500.00 from the fund balance of the General Fund to Account #4189-11-112-02 for the City Manager to employ a consultant to conduct a salary survey for the management personnel including the City Manager. ADJOURNMENT: Mayor Kanel adjourned the meeting at 10:00 p.m. to 6:45 p.m. on Monday, February 9, 1987, for a joint meeting with the Recreation and Community Services Com mission. ATTEST: j / r:/L CITY i~Rif<t41l'19ih OF CYPRESS -3-