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Minutes 87-10-19 -~~..~.._. 52 MINUTES OF AN ADJOURNED MEETING OF THE CYPRESS CITY COUNCIL HELD October 19, 1987 An adjourned meeting of the Cypress City Council was called to order at 5:43 p.m. an Monday, October 19, 1987, in the Cypress School District"s Offices, 9470 Moody Street, Cypress, California 90630 by Mayor John Kanel. . PRESENT: Councilmembers Arnold, Davis, Mullen & Kanel ABSENT: Councilmember Coronado j., . JOINT MEETING WITH THE CYPRESS SCHOOL DISTRICT"S BOARD OF TRUSTEES: Board of Trustee Members Cornejo, Friedmann, McDougall, Southfield and Swain and Superintendent of Schools, William B. Calton, were present. Also present were City Manager/City Clerk Darrell Essex, City Attorney Jerry Patterson, Planning Director Christine Eynon and Finance Director Lawrence Hurst. PLEDGE OF ALLEGIANCE: The pledge was led by Chairman Friedmann. In regard to the Cypress School Property, Superintendent Calton referred to the chronological summary of the sale of a portion the Cypress School property dated July 6, 1987, listing dates on which the various lease agreements were entered into, proposed leases, current status and alternatives for the remainder of the school property. Mr. Calton and the Board of Trustees also submitted a proposal to the City Council dated October 13, 1987 for the disposal of the property which indicated 1) that an agreement for trade and/or sale of Cypress School to the City of Cypress be entered into, to be consummated by March 1, 1988; 2) if the value of the Cypress School property is greater than the value of the City property east of the Civic Center, the school district would accept cash that could be used for future joint venture projects; 3) that appraisals of both properties be secured by February, 1988; and 4) that the school district be paid $2,500 per month for each month after February, 1988 that the trade/sale is not completed. He further stated that no action was specifically requested at this meeting. Councilman Mullen asked for clarification on some of the proposed items. COUNCILMAN CORONADO ARRIVED AT 6:40 P.M. Superintendent Calton stated that the School District has delayed tryiny to lease the property to generate additional income for the school distrirt and there is a definite need for a time schedule and target date. Mayor Kanel asked if the school district"s financial position was such that this question needed to be resolved immediately. Ms. Christine Swain responded that the property is vacant and the Board would like to receive some indication from the Council on how long it will be before an agreement is consummated. She further adv i ~>ed that it was crllc i a I to the District to realize some monies from the property. Mayor Kanel advised that these agreements are not accomplished immediately and mentioned other properties that the City owned and assured the school board that this matter was not going to be prolonged over a period of years. He further advised that the school district property next to the senior center will not be piecemealed and beli~ved it would be an outright buy by the > Redevelopment Agency so that the-entire area will be a senior center and, hopefully, accomplished within one year. The City Manager advised that the City is in the process of Master Planning the facility as the Board desired, providing both an expansion possibility for the senior center using the existing site or some of the Lincoln Avenue frontage plus some alternative uses of the remainder of the property. These ideas has been reviewed with the Council and the Senior Commission and will be before the Council on December 14 after an interim review by staff. 1 City Council Mjn~tes October 19, 1987 53 Councilman Mullen asked what sort of property trade would be made to the Civic Center and what sort of structure was be envisioned to produce the income stream. Mr. Wedin responded that the orfginal thought was a basic transfer of interest and once value was established, the idea was to trade Civic Center property for Cypress schaal property and put both into a development proposal with each having its own value with a joint venture formed. Mr. Southfield stated that both parties must find a way in which to expedite the agreement. After further discussion, Mr. Calton advised the school district was looking for a definitive time schedule and the reason a partial trade of property is preferred is because the Cypress property is owned outright and there would be a combination of trade and cash outlay. The City Manager stated, in regard to the Texaco Tank Farm Development, that the school district has indicated that they are going to need another school on that site which might be within the development itself and one of the possible solutions is to trade the assets the district has which includes the Cypress school property. Mr. Calton advised that one of the unexplored concepts is the possibility of moving the district office to another location closer to the Civic Center making the present property available for private development. The City Manager remarked that the simplest form of agreement between the two agencies would be for the City to purchase the school district property; however, that doesn't appear to be the desire of the Board and we are attempting to work out the best for the Board and the City Council. He further advised that there is a private property owner in the Civic Center area who is also interested in participating in the school district property trade. After further discussion, the City Manager stated that the Council is look i ng at action within one year and the consultant has been commissioned to provide RFPs, which will be available in January and if accepted, RFPs for development wi II bl? sent. The Superintendent of Schools stated there are several alternatives depending on the kind of lease and if leased, it has to be more than than 4 or 6 months; it has to be a couple of years. The City Manager remarked that a fair compromise would be the City pay the $2,500 per month and apply it to the purchase price if the goal is accomplished with the 12 month period. The City Attorney cautioned against setting dates and recommended that no decision be made regarding the January/February dates because if the initiative were to pass, the school property would need to be rezoned and would be subject to the vote of the people, which could certainly affect the value of the property. Chairman Friedmann asked if there was concern from the Council about the dates. Councilman Davis stated he wanted additional study time; Councilwoman Arnold stated if it was feasible she would like to see something happen as quickly as possible; Councilman Coronado is not supportive of the schedule and feels March 1 is too soon. Ms. Swain stated that the school district wanted some definite action by March 1 on the school property or the Board will pursue other avenues. After discussion on the church property, Mr. Wedin reported that the net result of the conversations with the pastor at Calvary Church was they are outgrowing the present facility, needed more space and they are willing to look at other locations that meet their requirements. Mayor Kanel stated that when the Council recesses, there will be further discussion and instructions issued to the City Manager and the City Attorney. 2 /1 I .., / , / 54ity Council Minutes October 19. 1987 The City Manager provided a brief update an the Texaco Tank Farm Development with'several separate target dates. The Planning Director explained that the EIRs are out for public review and responses are anticipated by November 30. There will be a meeting in December and, if needed. the first meeting in January to consider the EIR with the final action on redevelopment taking place in Mayor June of 1988. The Council will be briefed November 9; there will be a community meeting an N9vember 17 to shaw density, layout, roads and receive community input and - members of the City staff will be meeting with the school district each week to prepare a school solution to be presented at the community meeting. RECESS: After further discussion, Mayor Kanel recessed the meeting at 8:08 p.m. The meeting reconvened in the Administrative Conference Room, 5275 Orange Avenue, Cypress. Also present were staff members Beardsley, Barrett, DeCarlo, Leonard and Lowenberg. After further discussion on the school district property, it was moved by Councilman Mullen and seconded by Councilman Davis instructing the City Manager and City Attorney to develop a counter-proposal to present to the school district after approval by the City Council. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None THE CITY ATTORNEY LEFT THE MEETING AT 8:30 P.M. REQUESTED POSITIONS IN THE 1987/88 BUDGET. The City Manager reviewed the history of the budget process concerning the requested increase in personnel positions and outlined the steps taken to arrive at the current proposed budget requests for additional personnel. The two Administrative Analysts ~ were redefined into a Risk Management Technician for which $15,000 per annum will be subsidized by OCCRMA, and a Personnel Analyst. He further advised that one of the analysts will be doing special assignment work for the Police Department in the area of Emergency Preparedness and several of the existing positions were reclassified and reassigned thereby eliminating some of the prior requests for personnel. The Planning Department has experienced a tremendous increase in its workload over the past year in counter work, meeting deadlines, responding to state inquiries, etc., and are requesting a full-time Planning Technician and a part-time Code Enforcement Officer. There was discussion on the feasibility of a full-time Code Enforcement Officer, the type of person required for this position and the period of time required to learn the job. The Public Works Department had requested three full-time maintenance workers in the landscape maintenance area and a full-time PW Construction Inspector. Without adding manpower, the City cannot keep up with the mowing of the parkways, medians islands, and maintaining the irrigation system in all parkways and parks. In the Police Department, some part-time positions were consolidated and two dispatchers are needed to cover all the shifts and meet the communication needs for the counter, phones and records processing and one police officer for the school resource effort for junior and senior highs and in the investigation division for juvenile cases. ""0.""'-"""','" Councilman Mullen expressed his support of the staff request for additional personnel and felt that all Councilmembers were aware of some of the areas that needed the attention that additional manpower will provide. Mayor Kanel expressed his support for the proposed positions. Councilman Davis expressed his reservations with the Personnel Analyst position, but not with any of the other requested positions. After further discussion, Councilwoman Arnold expressed concern over the clerk typist and the Personnel Analyst positions and and stated that the position of part-time Code Enforcement Officer should be a full-time person. The City Manager advised that the approval of these two positions would enable the Assistant City Manager and the Assistant to the City Manager to devote more time to the critical areas and projects. The 3 - --~ ------- .-----...-..--------- elt, (ounc11 Minutes October 19. 19$7 Police Chief stated that the Personnel Department cannot keep up with the volume of Police Department recruiting now. Mayor Kanel stated that he considered the Cypress Newsletter an important document and it required a lot of work to make it a presentable publication. Councilwoman Arnold stated that she welcomed the presentation provided far the proposed personnel changes with the justification in dollars and percentages for the added positions. Councilman Coronado expressed his reservations about the Personnel Analyst position and wasn't convinced that the position was needed and suggested changing the Assistant to the City Manager's title. Mayor Kanel asked if the Council was willing to approve this proposal and asked the City Manager far an update in four to five months. Councilman Davis suggested a restructuring at this time and the City Manager responded that he prefer the structure remain the same and he will analyze it and present a report at the next budget session. It was moved by Councilman Mullen and seconded by Mayor Kanel to approve the proposed 1987/88 budget requests for additional personnel. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCIlMEMBERS: None ORAL. COMMUNICATIONS: Mayor Kanel asked if anyone wished to speak on matters not an the Agenda. No one wished to do sa. ADJOllRNMENT: Mayor Kanel adjourned the meeting at 10:00 p.m. MAYOR OF SS v ATTEST: .J t!:'d I 4 ..~. /~/_ /: ne: CITY Cl ER~ HE CITY F CYPRESS / 4