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Minutes 87-11-23 ~ 7& MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD November 23, 1987 The regular meeting of the Cypress City Council was called to order at 5:45 p.m. on Monday, November 23, 1987, in the Cypress City Council Chambers, 5275 Orange Avenue, Cypress, California, Mayor John Kanel presiding. PRESENT: Councilmembers Arnold, Coronado, Davis and Kanel --..., ABSENT: Councilmember Mullen ",":1.1t Also present were City Manager/City Clerk Darrell Essex, Assistant City Manager David Barrett, City Attorney Jerry Patterson and staff members Beardsley, Hurst, Leonard and Lowenberg. Mayor Kanel welcomed the Scoutmaster of Troop 610, Don Ritchens, who introduced his sons Tommy and Matt Ritchens who were observing the City Council meeting to earn merit badge points. STUDY SESSION: There were no items for the study session. ORAL COMMUNICATIONS: Mayor Kanel asked if anyone wished to speak of matters on the 5:30 p.m. portion of the Agenda. No one wished to do so. CONTINUATION OF CONSIDERATION OF PURCHASE OF PAVEMENT MARKER APPLICATOR: The Public Works Director summarized the staff report dated November 16, 1987, which described a continuation from the November 9, 1987 City Council meeting to allow staff to respond to additional comments received on the proposed purchase regarding anticipated savings and produce references. It was moved by Councilman Davis and seconded by Councilwoman Arnold to approve the purchase of a Bituminous Raised Pavement Marker Applicator from J. C. Henberger Co., Inc., 400 Atlas Street, Brea, California 92621, in the amount of $2,859.00, including sales tax. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Arnold, Coronado, Davis and Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Mullen CONSIDERATION OF AWARD OF CONTRACT FOR REPLACEMENT CARPETING FOR CIVIC CENTER. REQUEST FOR QUOTATION NO. 8788-20: The City Manager summarized the staff report dated November 16, 1987, which described a request for replacement carpeting for the Administrative Offices in the Civic Center building. It was moved by Councilman Coronado and seconded by Councilwoman Arnold to accept the bid received from J.S.S. Carpet, 5051 Lincoln Ave., Cypress, CA 90630 as the lowest responsible bidder and award the contract to this company in the amount of $6,349.00 for replacement carpeting at the Civic Center. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Arnold, Coronado, Davis and Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Mullen CONSIDERATION OF AWARD OF CONTRACT FOR THREE (3) PICK-UP TRUCKS. REQUEST FOR QUOTATION NO. 8788-23: The City Manager recapped the staff report dated November 17, 1987 which represented a request for three pick-up trucks, including one 1/2 ton truck for parkway maintenance and two replacement mini pick-up trucks. << It was moved by Councilman Davis and seconded by Councilman Coronado to 1) transfer $3,377.00 from account 4383-90-659-39 and $947.00 from account 4917- 90-656-35 to account 4388-90-659-39 and, 2) accept the bid received and award the contract to DeAnza Chevrolet, 8200 Auto Drive, Riverside, CA 92504 for three pick-up trucks in the amount of $29,946.40. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Arnold, Coronado, Davis and Kanel - 1 City Council Minutes November 23, 198779 NOES: 0 COUNCILMEMBERS: None . ABSENT: 1 COUNCILMEMBERS: Mullen CONSIDERATION OF AWARD OF CONTRACT TO SUPPLY WATER STORING POLYMER LANDSCAPE MATERIAL. The Public Works Director summarized the staff report dated November 17~ 1987 which described a process to reduce landscape watering costs. COUNCILMAN MULLEN ARRIVED AT 5:56 P.M. It was moved by Councilman Davis and seconded by Councilman Coronado to determine that Broadleaf P-4 is the best product for the needs of the City; and award a contract to supply 2,585 lbs. of Broadleaf P-4 polymer. to Innovative Products Group, 451-A North Chorro, San Luis Obispo, CA 93401. in the amount of $11,033.06, including tax and delivery. The motion carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Arnold. Coronado. Davis and Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None ABSTAINED: 1 COUNCILMEMBERS: Mullen Councilman Mullen abstained because he was not present for the full discussion of this item. CONSIDERATION OF AWARD OF CONTRACT TO REPLACE DOORS AND MODIFY WALLS AT CYPRESS ARNOLD PARK BUILDING. REQUEST FOR QUOTATION NO. 8788-25. The City Manager recapped the staff report dated November 16, 1987 which represented a request to replace doors and modify walls in the multi-purpose roam at Cypress Arnold Park. It was moved by Councilman Mullen and seconded by Councilman Coronado that the City Council acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District accept the bid received from Tucker Construction, 1949 Federal Avenue, Costa Mesa, CA 92627 as the lowest responsible bidder and award the contract to replace doors and modify walls at Cypress Arnold Park to this contract in the amount of $4,346.42. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold. Coronado, Davis, Mullen & Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSENT CALENDAR: All matters listed an the Agenda under "Consent Calendar" were considered by the City Council to be routine and to be enacted by one motion approving the recommendations listed on the Agenda. Councilman Davis requested the removal of Item #13, Consideration of Claim Filed by Hollywood Park Realty Enterprises, Inc. far discussion during the Executive Session. Mayor Kanel requested Item #6, Motion to Approve City Council Minutes of the Regular Meeting of November 9, 1987, be removed from the Consent Calendar. It was moved by Councilman Mullen and seconded by Councilman Davis to approve the Consent Calendar Items #6 through #17 with the exception of Items #6 and #13. The motion unanimously carried by the fallowing roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Item #7: Motion to Introduce and/or Adopt All Ordinances Presented for Consideration by Title Only and to Waive Further Reading. Item #8: Consideration of Proclaiming November 22-28, 1987. as "1987 Family Week" . Recommendation: That the Mayor and City Council officially proclaim November 22-28, 1987, as "1987 Family Week" in the City of Cypress. 2 City Council Hinutes November 2~. 1987 80 Item 119: Consideration of Monthly Investment Program for the Honth of October 1987. Recommendation: Receive and file. Item 1110: Consideration of Claim Filed by Ira Kaplan. Recommendation: That the City Council officially reject the subject claim and refer it to the City's Claims Administrator, Carl Warren & Ca., for appropriate disposition. ".",C'_""~ Item 1111: Consideration of an Application for Alcoholic Beverage License Transfer Filed by Sadao Kondo, D.B.A. Eddie's Liquor, 5591 Ball Road, Cypress. Recommendation: Receive and file. Item 1112: Consideration of an Application for an Original Alcoholic Beverage License filed by Barry L. Boesel, D.B.A. Cypress Family Recreation, 6287-89 Ball Road, Cypress. Recommendation: Receive and file. Item 1114: Consideration of Appropriation of Funds to Replace Stolen Equipment. Recommendation: That the City Council appropriate funds in the amount of $500.00 to Account 114934-90-656-35 for the purchase of one (1) turf edger. Item 1#15: Consideration of City of Cypress Lighting District No.2 - 1988. Recommendation: That the City Council adopt a Resolution by title only, title as follows, ordering the City Engineer to prepare a Preliminary Report for Cypress Lighting District No.2. RESOLUTION NO. 3316 fF.'.".",...,~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, COUNTY OF ORANGE, STATE OF CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE A MAP, PLANS, SPECIFICATIONS, ESTIMATE AND PRELIMINARY REPORT, PURSUANT TO THE PROVISIONS OF DIVISION 14, PART I, STREETS AND HIGHWAYS CODE, STATE OF CALIFORNIA, AS AMENDED, REFERRED TO AS "STREET LIGHTING ACT OF 1919," FOR THE INSTALLATION OF, THE FURNISHING OF ELECTRIC CURRENT FOR AND THE MAINTENANCE OF A STREET LIGHTING SYSTEM IN SAID CITY FOR A PERIOD OF ONE (1) YEAR, BEGINNING JANUARY 1, 1988 AND ENDING JANUARY 1, 1989. Item 1#16: Consideration of a Resolution Declaring the Results of the Special Municipal Election Held an November 3, 1987. Recommendation: That the City Council adapt the Resolution with the attached Exhibit "A" by title only, title as follows, declaring the result of the Special Municipal Election held on November 3, 1987. RESOLUTION NO. 3317 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD IN SAID CITY ON NOVEMBER 3, 1987, DECLARING THE RESULT THEREOF AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW. Recreation & Park District Matters: Item 1#17: Consideration of the 1987 Cypress Community Festival Evaluation and Finance Report. Recommendation: Receive and file. ORDINANCES: (Second Reading) It was moved by Councilman Mullen and seconded by Councilman Davis to order the fallowing Ordinance read by title only, title as follows and to adapt the Ordinance: 3 1.- City Council Hinutes November 23, 198~1 ORDINANCE NO. 788 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING ARTICLE XI, SECTIONS 16-65 - 16-68 OF THE CYPRESS CITY CODE PERTAINING TO VEHICLES STOPPING, STANDING OR PARKING RESTRICTED OR PROHIBITED ON CERTAIN STREETS. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Hullen & Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None It was moved by Councilman Hullen and seconded by Councilman Davis to order the following Ordinance read by title only, title as follows and to adopt the Ordinance: ORDINANCE NO. 789 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS AHENDING SECTION VII.B.6.C(1) OF THE PLANNED COMMUNITY BUSINESS PARK ZONE NO.4 OF ORDINANCE NO. 640, THE ZONING ORDINANCE OF THE CITY OF CYPRESS, KNOWN AS AMENDMENT TO THE ZONING ORDINANCE NO. 87-10. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Hullen & Kanel NOES: 0 COUNCILHEMBERS: None ABSENT: 0 COUNCILMEMBERS: None EXECUTIVE SESSION: At 6:04 p.m., Hayor Kanel called an Executive Session for personnel matters; Item N13, Consideration of Claim Filed by Hollywood Park Realty Enterprises, Inc. and other litigation matters. The meeting was called back to order at 7:40 p.m. All Councilmembers and staff members present as before, including DeCarlo and Eynon. PLEDGE OF ALLEGIANCE: The pledge was led by Councilman Coronado. ORAL COMMUNICATIONS: Mayor Kanel asked if anyone wished to speak an matters on the 7:30 portion of the Agenda. Mr. Bob Gilbert, 4552 Lincoln Avenue, Cypress, requested that Continuation of Consideration of Public Hearing re: Amendment to Zoning Ordinance No. 87-8, Off-Street Parking for Churches, be moved up on the Agenda. Hayor Kanel opened the public hearing on Continuation of Consideration of Public Hearing Re: Review for Development Agreement No. 82-1, Cypress Land Company and continued this hearing to a time later in the evening. CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: AMENDMENT TO ZONING ORDINANCE NO. 87-8. OFF-STREET PARKING FOR CHURCHES. Mayor Kanel declared the public hearing open. The Planning Director summarized the staff report dated November 16, 1987, which described a response to the City Council direction to further study the issues related to the subject zoning ordinance amendment. The proposed amendment was initiated by the City Attorney to address the feasibility of permitting shared parking as a means for meeting minimum parking requirements. Churches are unique in that their peak parking demand is on Sunday mornings and it is efficient use of land for them to share parking lots with other property owners. The only means to ensure the commitment of a parking agreement is through a dedicated reciprocal easement or affidavit of nonseverance. The proposed ordinance provides a process for the Council to review and approve church shared parking agreements without requiring recorded reciprocal easements. The ordinance includes the following provisions: 1) each request for a shared parking plan be subject to a conditional use permit; 2} shared parking permitted for churches in any commercial or public semi-public zones only; and 3) any shared parking agreement must include a City approved alternate plan for parking that would have to be approved. Staff recommended the City Council, after conducting a public hearing, approve the first reading of the ordinance amending Section 14.2.A of the City of Cypress Zoning Ordinance to allow shared parking for churches subject to a conditional use permit. Mr. Bob Gilbert stated that the church is in agreement with the recommendations made by the staff. 4 82 City Council Hinutes November 23, 1987 Mayor Kanel asked if anyone else wished to speak in support of or opposition to the application. No one wished to do so. It was moved by Councilman Coronado and seconded by Councilman Mullen to close the public hearing and approve the first reading of the ordinance thereby amending Section 14.2.A of the City of Cypress Zoning Ordinance to allow shared parking for churches subject to a conditional use permit. ORDINANCE NO. ~t AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING SECTIONS 8.A AND 14.2.A4 OF ORDINANCE NO. 640, THE ZONING ORDINANCE OF THE CITY OF CYPRESS, KNOWN AS AMENDHENT TO THE ZONING ORDINANCE NO. 87- 8. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None RECESS: Mayor Kanel called a recess at 7:52 p.m. The meeting was called back to order at 7:55 p.m. with all Councilmembers present. Councilman Coronado had placed Item #36, Consideration of Review of Monetary Support to the Cypress Chamber of Commerce and requested that it be continued to December 14. Councilman Mullen apposed a continuance of this item unless requested by the Chamber of Commerce. Mayor Kanel asked the Chamber of Commerce representative if they desired a continuance and their representative agreed to continue this item to December 14. CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: REVIEW FOR DEVELOPMENT AGREEMENT NO. 82-1. CYPRESS LAND COMPANY: This public hearing was opened earlier in the evening by Mayor Kanel and the Planning Director recapped the staff report dated November 18, 1987 which indicated this item was last heard -, on August 24, 1987. At that time, it was determined that a community meeting should be held, with staff and the land owner in attendance, in order to address specific questions regarding a proposed retail center at the southeast carner of Valley View Street and Katella Avenue. Two community meetings were held; the first to discuss the layout and the second to discuss the potential traffic problems. Although the proposed traffic study was not available far the first meeting, staff felt it was important to meet with the property owners living near the project to discuss the intricacies of the proposed plan. In addition to discussions concerning the design of the proposed retail center, an additional community meeting was held November 10, 1987 to discuss a review of the proposed site plan, the results of the traffic study, a general overview of the traffic management and mitigation program and a brief discussion of the next steps involved in the development agreement process. Staff concluded that a commercial retail proposal would have significantly little additional traffic impact in comparison to any office usesfor the subject site. The economic benefits associated with having a retail use instead of an office use were also minimized by the citizens at the meeting because of their focus on the more general issue of Business Park growth and traffic. Councilman Davis stated he desired compatibility between homeowners and retail commercial area developers. Councilman Mullen stated there is no viability for a grocery market in the proposed center and stated, for the record, the truth is that there is little if any disagreement among the people here for this item tonight, including those in the audience, staff and City Council and -, I say this only because I don"t believe this has got to be a 3:00 o'clock meeting on this issue. The City Manager advised that the issue is the Development Agreement that the Council required of the developer some years ago and whether or not the developer is to be held to the agreement. Responding to Councilman Coronado, the Finance Director stated that a Home Depot-type business would generate somewhere between $300,000 to $400,000 in sales tax revenue a year to the City. Property tax for acreage the size of the development might be $100,000, if it were similar to the five story structures already in the Business Park. 5 City Council Hinutes November 23, 19883 Hayor Kanel provided some historical information an the project when it was first brought before the Council in 1981 when the various uses of the area were under discussion and an agreement was made at that time to save some land at the corner for retail purposes. Councilman Coronado stated that an initiative was put forth then to earmark the property for commercial retail rather than residential. He further stated that if this property is not entirely retail sales, it might be possible to have some retail and still attempt to mitigate the traffic and suggested to Council that the agreement with Mr. Harvey be rescinded. Hayor Kanel called for public testimony. The following persons expressed their concern over the traffic problems that will be generated by a retail/commercial center at that location; the opening of Holder Street; the danger from by the Los Alamitos airbase; the increased noise and emissions from the additional vehicles; and the environmental impact an the community. Mr. Jack Kates, carner of Jaluit Street and Holder Street, Cypress Hr. Robert E. Davis, 6441 Cantiles Avenue, Cypress Mr. Halsey King, 11444 Holder Street, Cypress Ms. Kay Schagrin, 12862 Bailey Street, Garden Grove Hr. Bob Rizzie, 6268 Dalca Court, Cypress Hr. Steve Oakley, 6323 Anguilla Avenue, Cypress Mr. Norm Haller, 6526 Jekyll Way, Cypress Mr. Vernon Dane Lowry, 6337 Sombero Avenue, Cypress Hr. Jack Swank, 9849 Via Sonoma, Cypress announced that within the next two weeks, the concerned citizens will be acquiring signatures for a traffic initiative, which is very similar to the Orange County initiative. The testimony continued with the following speakers. Ms. Claudia Martinic, 6361 Cantiles, Cypress Mr. Bob Bess, 9682 Salisbury Lane, Cypress Mr. Richard Price, 11350 Holder Street, Cypress Ms. Ellen Kipple, 11664 Blackmer Street, Cypress Mr. James Sutherland, 11260 Providencia Street, Cypress stated that there is no compromise, no adjustment, no reduction, no redesign an this issue that will be acceptable to the citizens. He further advised that there are many people who are greatly concerned and they are determined to resist a retail/commercial center and there is an actual physical danger to people when retail bUildings are placed in the flight path of the Los Alamitos airbase. He provided a copy of the Department of Defense's Land Use Compatibility Guidelines, offered copies to all the Councilmembers and asked that it be made part of the record. Two flyers that had been distributed by the citizens group were presented to Council and Mr. Sutherland asked that these also be made part of the record. Mayor Kanel invited the applicant to come forward. Mr. Brian Harvey, 423 Bellagio Terrace, Los Angeles, representing Cypress land Company, remarked that he had resisted the Development Agreement since its inception and had reluctantly agreed to it. As the proposed retail center exists now, it is not a viable entity and he requested the Council extend the Development Agreement and eliminate the reference to retail. Mr. Steve Ridenour, Ridenour Evans, Laguna Hills, representing Mr. Harvey in this development, stated that an all out effort has been made to acquire tenants that would make the shopping center unique and viable. However, at this time, there are not the makings of the type of shopping center Mr. Harvey desires to build or the kind the City of Cypress would like to have. The City Attorney advised the Council that staff would be assisted by a statement from the Council as to what the amended Development Agreement is to contain and that vote will reveal to the citizens the Council policy. Mr. Mark Armbruster, attorney for Mr. Harvey, stated they concurred with the recommendation of the City Attorney. It was moved by Councilman Coronado and seconded by Councilman Davis to close the public hearing and amend the Development Agreement pursuant to the City Code Section 20.3 to rescind those aspects of the Development Agreement which 6 ... .! 84 City Council Hinutes November 23, 1987 call for retail development of the property. Councilman Mullen suggested an amendment to the motion that the staff be authorized to negotiate other terms, including the time period of the agreement, which was agreed to by Councilmembers Coronado and Davis. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: 0 COUNCILMEMBERS: None ~ ABSENT: 0 COUNCILMEMBERS: None RECESS: Hayor Kanel called a recess at 10:08 p.m. The meeting was called back to order at 10:28 p.m. with all Councilmembers present. Hayor Kanel invited Mr. Morrie Spatz to speak. Mr. Morrie Spatz, 4508 larwin Avenue, Cypress urged the members of the City Council to close the property venture with the Schaal Board far senior housing as soon as possible while the old price is still available. Regarding the Consideration of Public Hearing Re: Public Nuisance Condition Located at the Northeast Corner of Cerritos Avenue and Bloomfield Street, Mayor Kanel advised that the Association of Midwood Manor Townhomes wished to continue this item. The City Attorney explained that the Midwood Manor residents desired parking on the closed lot and there may be some people present who are in opposition. Responding to Hayor Kanel, Mr. Stan Goldberg, no address given, stated he didn't mind the continuance but his understanding was the hearing was to determine if the parking on the lot constituted a public nuisance. The City Attorney explained that there are two alternatives that the Council has: if the people do not wish to park there, it would not be found to be a public nuisance and the staff was going to recommend that the matter be -'~ terminated on the basis that they are complying. He further stated that it just came to his attention that Midwood Manor does wish to provide some parking in the area where it is not now permitted and if they do that, it changes the character of the hearing and does appear to be a different plan. Mr. Goldberg stated that the entire problem is one of compliance and as long as progress is being made there is no problem with a continuance. Mayor Kanel stated that when that item came up on the Agenda, it would be continued. Mrs. Grace lachina, 5821 Wellson Drive, Cypress, mentioned the Cypress Elementary School property is very important to the seniors because it is close to all the services. The purchase of this property from the schaal district would allow the Council to fulfill its promise to build 150 units of affordable rental units for senior citizens. Councilman Mullen requested a brief staff report on the status of this project. Mr. Essex stated the School Board did act on this issue at their last board meeting by voting to make an offer to the City to sell all of the remaining property. Previously, they had asked the City to joint venture the properties, which proposition they have now withdrawn and are willing to sell directly to the City. He further advised that a letter was received from the school board today which makes the offer to sell to the City and they would like to consummate the sale before March and 2) they have directed their staff - to acquire a new appraisal made to determine the current value of the property. CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 87-23/DESIGN REVIEW COMMITTEE NO. 87-44. RETAIL CENTER. HINI-STORAGE UNITS. AND THE SALE OF ALCOHOLIC BEVERAGES. 5892 LINCOLN AVENUE/9105 VALLEY VIEW STREET. Mayor Kanel declared the public hearing open. The Planning Director recapped the staff report dated November 19, 1987 which described a request to address Council concerns regarding the exterior elevations and landscaping for the proposed retail center. Staff has met with Councilwoman Arnold to address these issues and develop acceptable alternatives. The two alternatives are 1) replace the ivory color of the stucco siding of the buildings with a darker color, limit the color of the awnings to a dark blue 7 City Council Hinutes November 23, 198~5 and eliminate the colored accent stripes and colored window mullions, and 2) allow.red awnings on all buildings provided that a much darker color be used for the stucco walls and colored'mullions and buildings accents would also be eliminated from the design. The amount of landscaping proposed is consistent with ather retail centers approved in the City of Cypress. The conditions of approval have been revised to address some of the issues that were brought up and requested at the last meeting and also to address the color issue. Hayor Kanel stated he had specifically objected to placing mini storage units at the back of the proposed project and suggested extending the commercial center throughout the parcel. He also expressed opposition to the tie-in of liquor permits with the developers asking for a pre-conditioned conditional use permit for a liquor license. After further discussion Councilman Davis suggested removing the liquor license aspect from the application. Responding to Councilwoman Arnold, the City Attorney stated the applicant must either be the owner, the petitioner in an eminent domain suit or the authorized agent of the property owner under the City code for conditional use permit and read, for the record, a letter addressed to Hr. Herbert M. Andrews, from Crescendo Land Development Company which is on file in the City Clerk's office. Mayor Kanel asked the applicant to step forward. Mr. Herbert Andrews, 10825 Skypark East, Irvine, the applicant, volunteered to answer any questions from the Councilmembers, explained the reason for the liquor license application is expediency as the project is now several months behind schedule and to avoid further economic setbacks. He further advised that they have a project that is an improvement to the Lincoln Avenue corridor, addressed all the issues and concerns posed by staff and asked that the application be heard. Councilman Coronado expressed his support of Mayor Kanel's position an the mini storage units, believes there are better uses for the property and cannot support the mini storage units. Responding to Mayor Kanel, Mr. Andrews advised that without mini storage, there would not be enough cash flow from the retail in front to support the cast of the economic value of the land and appears it would not be financially feasible. Mr. Gordon Mullens, 9340 Pecan Street, Cypress and is a partner with Carmen Koosa Nissan of Cypress adjacent to the site, expressed his concern about the lack of notification of the proposed project as he leases a portion of the land from the present owner. Councilwoman Arnold expressed her concern about the lack of notice to the Nissan dealership about the proposed property development and that it should not happen again. The City Attorney explained that the notice provisions are sent to the owners of the properties and Mr. Mullens does not own the property. Mayor Kanel stated that his opinion on mini storage remains the same and he would prefer that the alcoholic beverage permits be separated from the conditional use permit. The City Attorney advised that the hearing is still open and it could be continued or action could be taken tonight. Mr. Andrews commented he was disappointed that there was an impending confrontation and proposed to meet with Hr. Mullens to negotiate some arrangement with the dealership. Mr. Eddie Shelldrake, 2009 Las Lanas Lane, Fullerton, advised that he had to purchase the surrounding property in order to keep his business, feels he manages a good business and is involved only in Phase I of the development. Mr. Mullens stated he is not apposed to mini storage units, he was not notified of the proposed sale and staff should notify the lessee as well as the property owners because it does affect them and the City. 8 City Council Hinutes November 23, 1987 86 Hr. Andrews introduced Hr. H. J. Nitter of Nitter and Associates who provided information on viable and acceptable colors that are being used in retail center stores. He asked that the Council consider the recommendation of staff and would appreciate consideration of the conditional use permit. Councilman Davis advised that he would not support the application as it stands and opted for continuance of the item. Councilman Mullen concurred with the suggested separation of the liquor licenses from the conditional use permit and does not agree with the stated objections on the mini storage units. He advised that he would defer to Councilwoman Arnold on the color - schemes and would support the application. Councilwoman Arnold suggested that the information received this evening appeared to be somewhat contradictory from previous hearings and has problems with the proposed mini storage because of the narrow access to the area from Lincoln and Valley View. She requested the information be revised; the alcoholic beverage permit separated from this conditional use permit and could not support the application. Responding to Mayor Kanel, the City Attorney suggested separating the liquor license request, the colors might be approved and the remaining portion of the conditional use permit be continued if the applicant consents. Mr. Andrews clarified that Phase I is one building that is virtually completed with red mullions and awnings about to be installed. Phase II has four retail buildings and the original proposal was that these four buildings and two additional buildings in Phase III having some of these buildings have green, blue, etc. and these color schemes are what is being done now in retail centers in Orange County rather than all red awnings and mullions. It was moved by Councilman Davis, seconded by Councilwoman Arnold and hearing no objection, Mayor Kanel closed the public hearing with Councilman Mullen absent from the voting. Mayor Kanel stated that Councilman Mullen suggested the continuance of this I'!"""'''!!t' item if commercial could be built to replace the proposed mini storage units. Mr. Andrews responded that he would consent to the continuance. After further discussion, the City Attorney recommended reopening the public hearing and continuing it to the next Council meeting. It was moved by Councilman Davis and seconded by Councilman Coronado to reopen the public hearing and continue this item to Monday, November 30, 1987 at 7:00 p.m. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Arnold, Coronado, Davis, Mullen & Kanel NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF CITY COUNCIL REORGANIZATION: The City Manager advised that pursuant to Section 404 of the Cypress City Charter, the City Council, by an affirmative vote of not less than three, shall elect one of its members as Mayor and one of its members as Mayor Pro Tem in a) even-number years, at the Council meeting held for the purpose of canvassing the results of the General Municipal Election and, in this instance, b) in odd-numbered years, at the first regular Council meeting held at least one year after the Council meeting held for the purpose of canvassing the results of the last General Municipal Election, or c) at such other times as a majority of the Council shall so order. ~1il!\4, Mayor Kanel and Mayor Pro Tem Davis resigned from their respective positions The City Clerk then called for nominations for mayor. Mayor Kanel nominated Councilman Coronado and the City Clerk accepted the nomination from Councilman Kanel of Councilman Coronado for Mayor and called for any other nominations. Councilman Davis nominated Councilwoman Arnold and the City Clerk recognized the nomination by Councilman Davis of Councilwoman Arnold for the position of Mayor. A motion was made to close the nominations and hearing no objections, the City Clerk declared the nominations closed. The City Clerk asked that all those in favor of Councilman Coronado for Mayor cast a "yes" vote and noted that there were two aye votes cast by Councilmembers Coronado and Kanel therefore the nomination was not sustained. 9 J City Council Minutes November 23, 1987 87 COUNCILMAN CORONADO LEFT THE MEETING AT 12:59 P.M. The City Clerk then asked that all those in favor of Councilwoman Arnold for Mayor to cast a "yes" vote and noted that there were three aye votes cast by Councilmembers Arnold, Davis and Mullen and one abstention by Councilman Kanel. The City Clerk declared the position of Mayor filled by Ms. Arnold. Councilman Davis nominated Councilman Coronado for the position of Mayor Pro Tem; however, in Councilman Coronado's absence, it was decided that Councilman Davis withdraw the nomination and this item be continued. Councilman Kanel expressed his appreciation and gratitude to the Council far their support during the last year. RECESS: Due to the lateness of the hour, Mayor Arnold recessed the meeting at 1:05 a.m. to Tuesday, November 24, 1987 at 7:00 p.m. and continued the following Agenda items: Continuation of Consideration, of Public Hearing Re: Conditional Use Permit No. 87-19, Six Apartment Units, 9532 Walker Street. Continuation of Consideration of Public Hearing Re: Amendment to the Zoning Ordinance No. 87-7, Establish Development Standards for New Residential Additions and Reroofing. Consideration of Public Hearing Re: Public Nuisance Condition Located at the Northeast Corner of Cerritos Avenue and Bloomfield Street. Consideration of Public Hearing Re: Conditional Use Permit No. 87-27, Restaurant, 4453 Cerritos Avenue. Consideration of Public Hearing Re: Conditional Use Permit No. 87-29, Video Arcade, 5491 Ball Road, Suite B. Consideration of Public Hearing Re: Parcel Map No. 87-383, Consolidate Two Parcels into One Parcel, 6402-6420 Orange Avenue. Consideration of Public Hearing Re: Amendment to Conditional Use Permit No. 81-4, Panasonic Facility Phase II, 6550 Katella Avenue. Consideration of Public Hearing Re: Conditional Use Permit No. 87-31, Reynolds Recycling Corporation, Mobile Recycling Facility, 6381 Ball Road. Consideration of Public Hearing Re: Federal Housing and Community Development Block Grant Application - 14th Year. Continuation of Consideration of Discussion on Written Bid Procedures. Continuation of Consideration of Proposed Position Classification and Compensation Plan Amendment. Consideration of City Council Appointments. Consideration of Design Review Committee No. 87-48, Monument Signs for the Warland/Cypress Business Center. Consideration of Council Members' Interest in Serving on the South Coast Air Quality Management District Board of Directors. Consideration of Approval of Commercial Warrant List for Warrants No. 23362 - 23569. Mayor Arnold called the recessed meeting back to order at 7:00 p.m. on Tuesday, November 24, 1987 in the Cypress City Council Chambers, 5275 Orange Avenue, Cypress, California. PRESENT: Councilmembers Davis, Kanel, Mullen and Arnold ABSENT: Councilmember Coronado Also present were City Manager/City Clerk Darrell Essex and staff members Beardsley, DeCarlo, Hamlin, Hurst, Leonard and Wicker. 10 88 PLEDGE OF ALLEGIANCE: The pledge was led by Councilman Mullen. Regarding the item of Consideration of City Council Reorganization, Mayor Arnold asked for nominations for Mayor Pro Tem. Councilman Davis nominated Councilman Coronado for the position. It was moved by Councilman Kanel and seconded by Councilman Davis that the nominations be closed. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None - ABSENT: 1 COUNCILMEMBERS: Coronado In regard to the Motion to Approve City Council Minutes of the Regular Meeting of November 9, 1987, Councilman Kanel suggested the inclusion of his wording as to the support and contributions of the News Enterprise to the Cypress community. It was moved by Councilman Mullen, seconded by Councilman Kanel and hearing no objection, the Minutes of November 19, 1987 were approved as amended. Regarding Item 113, Consideration of Claim Filed by Hollywood Park Realty Enterprises, Inc., it was moved by Councilman Mullen and seconded by Councilman Kanel to officially reject the subject claim and refer it to the City Attorney for appropriate action. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Mullen, Kanel and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT 1 COUNCILMEMBERS: Coronado CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 87-19. SIX APARTMENT UNITS. 9532 WALKER STREET. Mayor Arnold declared the public hearing open. Mayor Arnold referred to the staff report dated November 13, 1987 which described the applicant"s request to continue Conditional Use Permit No. 87-19 to the meeting of December 14, 1987 at which time the applicant will have landscaping revisions for the City Council's review. - It was moved by Councilman Mullen and seconded by Councilman Davis to continue Conditional Use Permit No. 87-19 to the meeting of December 14, 1987. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: AMENDMENT TO THE ZONING ORDINANCE NO. 87-7. ESTABLISH DEVELOPMENT STANDARDS FOR NEW RESIDENTIAL ADDITIONS AND REROOFING: Mayor Arnold opened the public hearing. The Mayor referred to the staff report dated November 13, 1987 which represented a request that this item be withdrawn and presented to the City Council after staff has completely reviewed this issue and prepared a staff report. It was moved by Councilman Mullen and seconded by Councilman Davis to withdraw the Amendment to the Zoning Ordinance No. 87-7. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado CONSIDERATION OF PUBLIC HEARING RE: PUBLIC NUISANCE CONDITION LOCATED AT THE NORTHEAST CORNER OF CERRITOS AVENUE AND BLOOMFIELD STREET: Councilman Kanel stated that this item was continued at the request of the Midwood Manor Association and hearing no objection, Mayor Arnold continued this item to the December 14 meeting. CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 87-27. RESTAURANT. 4453 CERRITOS AVENUE: Mayor Arnold declared the public hearing open. The Senior Planner summarized the staff report dated November 26, 1987 which indicated a request to allow the operation of a restaurant at 4453 Cerrttos Avenue. The applicant has contacted staff asking that this item be continued to the December 14 City Council meeting allowing additional time to address project design issues. 11 1/ - __ _ 89 It was moved by Councilman Kanel and seconded by Councilman Hullen to continue Conditional Use Permit No. 87-27 to December 14. The motion unanimously carried by the fallowing roll call vote: AYES: 4 COUNCIlMEHBERS: Davis, Kanel, Hullen and Arnold NOES: 0 COUNCIlHEMBERS: None ABSENT: 1 COUNCIlMEMBERS: Coronado CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 87-29. VIDEO ARCADE. 5491 BAll ROAD. SUITE B: Mayor Arnold declared the public hearing open. The Senior Planner recapped the staff report dated November 16, 1987 which represented a request to establish a video arcade in the new shopping center at 5491 Ball Road, Suite B, in the CG-I0,000 Commercial General Zone. The applicant is proposing to occupy one lease space with approximately 23 videa games located in the arcade. The hours of operation are tentatively scheduled to be 12 noon to 12 midnight, Honday through Saturday and 12 noon to 11 p.m. on Sunday. Since the submittal of the report to the Council, the applicant has suggested a change in the hours of operation to 3:00 p.m. to midnight, Honday through Saturday and 3:00 p.m. to 11:00 p.m. on Sunday. Staff feels the subject project will have negative impacts on the shopping center and the surrounding properties. Staff further believes the proposed use may create loitering, proliferation of video machines and circulation problems in the shopping center. Notices of this public hearing were posted, published and mailed to all property owners within 300 feet of the subject parcel. To date staff has not received any communication regarding this matter. Staff recommended that the City Council deny Conditional Use Permit No. 87-29. Councilman Kanel advised he probably would not support this application not only because of the staff recommendation but because the center is too small far the arcade. THE CITY ATTORNEY ARRIVED AT 7:25 P.M. The City Manager advised that it was a two part issue and, at the moment, the code does allow arcades in this zone subject to a Conditional Use Permit and suggested requesting the City Attorney review the potential of limiting arcades to other zones. Responding to Councilman Kanel, the City Attorney advised that a business use can be restricted as to location, zoning, and the type of signing. Mayor Arnold asked if anyone wished to speak in support of the application. Ms. Martha Brundage, 1052 Napa, Tustin, employed by la Mancha Development and representing the applicant, stated the applicant is an owner-operator, will be in the store at all times and does not want loitering. The concern of la Mancha is safety in the parking lot and this parking lot does not allow fast traffic because of the layout. Mr. Scott Nichols, 4909 lakewood Blvd., Suite 300, Lakewood, representing the applicant, addressed the concerns outlined in the staff report which were loitering, proliferation of video games and vehicular and pedestrian circulation. He further stated that there are very few situations in which these problems arise and good management and conditions solve the potential problems. He suggested if the Council perceives future problems, that they allow the project to proceed and review the conditional use permit in six months or some other convenient period of time. Mayor Arnold asked if anyone wished to speak in opposition to the application. Mr. Dan Garvey, 9951 Barcelona Lane, Cypress, relayed two concerns about the arcade: 1) it will attract children to an extremely busy intersection, increase traffic and bring children along Ball Road past two blind corners, and 2) the unsightliness of the area and adding to the visual clutter that now exists. Councilman Kanel stated, for the record, a full text of which is on file in the City Clerk"s office, that there is a lot of traffic in the center now, the arcade will add to the congestion and there will be loitering. Captain Wicker advised that these videa arcades can be attractive nuisances with youngsters 12 90 congregating, perhaps some drug and alcoholic beverage use. Those kinds of situations have developed at establishments like this in the past. Hayor Arnold asked if the applicant wished to rebut. Hr. Nichols, representing the applicant, remarked that he didn't believe the operation of the center should be held against the applicant and there will be no loitering, smoking or drinking allowed in the proposed establishment. Councilman Davis stated that the greatest proliferation is that of skate boards, one of the most dangerous vehicles on the streets and the traffic and ~ safety concerns are very real problems and does not support the application. Councilman Hullen indicated the some of the problems could be corrected possibly by the granting of a one year conditional use permit to test the management; however, he was concerned about the safety of the children and could not support the application on that basis. It was moved by Councilman Davis and seconded by Councilman Kanel to close the public hearing and adopt the Resolution by title only, title as fallows to deny Conditional Use Permit 87-29 RESOLUTION NO. 3318 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS DENYING CONDITIONAL USE PERMIT NO. 87-29 - WITH CONDITIONS. The motion unanimously carried with the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado Councilman Kanel requested the City Manager and the City Attorney to devise a plan placing videa arcades in zones other than commercial and still subject to a conditional use permit and to return to Council with a proposal within 60 days. ""',"',. CONSIDERATION OF PUBLIC HEARING RE: PARCEL HAP NO. 87-383. CONSOLIDATE TWO PARCELS INTO ONE PARCEL. 6402-6420 ORANGE AVENUE: Mayor Arnold declared the public hearing open. The Senior Planner summarized the staff report dated November 16, 1987 which represented a request to consolidate two parcels into one parcel containing approximately 71,060 square feet far the purpose of constructing a 40 unit apartment complex. Notices of this public hearing were posted, published and mailed to all property owners within a 300 foot radius of the subject parcel. As of this date staff as not received comments regarding this request. Staff recommended Parcel Map No. 87-383 be approved subject to conditions. Mayor Arnold asked if anyone wished to speak in support of or in opposition to the application. No one wished to do so. It was moved by Councilman Mullen and seconded by Councilman Kanel to close the public hearing and adopt the Resolution by title only, title as follows approving Parcel Map No. 87-383 with conditions. RESOLUTION NO. 3319 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING PARCEL MAP NO. 87-383 - WITH CONDITIONS. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILHEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILHEHBERS: None ABSENT: 1 COUNCILHEMBERS: Coronado CONSIDERATION OF PUBLIC HEARING RE: AHENDHENT TO CONDITIONAL USE PERMIT NO. 81-4. PANASONIC FACILITY PHASE II. 6550 KATELLA AVENUE: Mayor Arnold opened the public hearing and referred to the staff report dated November 17, 1987 which represented a request to construct Phase II of the Panasonic Corporation's Western Regional Headquarters. Phase II will include an expansion of the existing warehouse and office facility as provided for under Conditional Use Permit No. 81-4. 13 91 It was moved by Councilman Mullen and seconded by Councilman Davis to continue this item' to the December 14 meeting.. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Hullen and Arnold NOES: 0 COUNCILHEMBERS: None ABSENT: 1 COUNCILMEHBERS: Coronado CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERHIT NO. 87-31. REYNOLDS RECYCLING CORPORATION. HOBILE RECYCLING FACILITY. 6381 BALL ROAD: Hayor Arnold declared the public hearing open and referred to the staff report dated November 17, 1987 which represented a request from the applicant and staff for additional time to resolve project issues. It was moved by Councilman Mullen and seconded by Councilman Davis to continue the hearing an Conditional Use Permit No. 87-31 to December 14. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado CONSIDERATION OF PUBLIC HEARING RE: FEDERAL HOUSING AND COMHUNITY DEVELOPMENT BLOCK GRANT APPLICATION - 14TH YEAR: Mayor Arnold declared the public hearing open. The Senior Planner summarized the staff report dated November 12, 1987 which indicated that for the past 13 years, the City of Cypress has participated in the Federal Housing and Community Development Block Grant Program to obtain funds for community improvement. A public meeting was scheduled for November 18, 1987 to receive citizen input. The City is now in the process of filing far grant monies which will involve 100 percent Federal grant funds with no matching requirement from the local government. Since the City is classified as a nonentitlement community of less than 50,000 population, Cypress must apply through the County"s Housing and Community Development Department. This year"s application is similar to those in previous years in that funds for public facilities and improvements and housing rehabilitation are being sought. Staff recommended the adoption of the Resolution approving the City's participation in the 14th Year Housing and Community Development Block Grant Program. The Mayor asked if anyone wished to speak in support or opposition to the application. No one wished to do so. It was moved by Councilman Kanel and seconded by Councilman Mullen to close the public hearing and adopt the Resolution by title only, title as follows approving the City"s participation in the 14th Year Housing and Community Development Block Grant Program and authorize the Mayor to sign the grant request on behalf of the Cypress City Council. RESOLUTION NO. 3320 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE CITY'S PARTICIPATION IN THE 14TH YEAR HOUSING AND COMHUNITY DEVELOPHENT BLOCK GRANT PROGRAM WITH THE COUNTY OF ORANGE. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILHEMBERS: Coronado CONTINUATION OF CONSIDERATION OF DISCUSSION ON WRITTEN BID PROCEDURES. The Finance Director summarized staff reports addressing questions about newspaper use for legal advertisements, the number of days from advertisement to bid opening, the use of regular or certified mail and action taken an sole bids. Staff recommended two modifications to the City procedure for a trial period: 1) send a newly designed acknowledgment card with all written bid packages and 2) extend the response time on bid openings from 10 days to 15 working days. He further advised Council had two questions an certified mail versus regular mail and automatic rejection of sole bids. 14 !2 Councilman Mullen advised continuing the bid notifications in accordance with state law and not impose upon the City the additional burden and expense of the certified mail system. Councilman Davis stated that the staff reports are reflecting the number of bids sent and the number returned. Responding to Councilman Davis, the Finance Director advised that there is a draft of the new code for discussion with the TEAM and then to Council which does include both of the changes, i.e., the acknowledgment card and the extension of the advertisement period from 10 to 15 days. Councilman Davis expressed his concern with single bid situations and would like to incorporate parameters when the written bid procedure is circumvented. - After further discussion, Mayor Arnold expressed gratification with the improved procedure and she suggested strong consideration be given to using the certified mail process as an adjunct to the written bid procedure. In response to Councilman Mullen, the City Manager reported that the cost of using certified mail in the written bid procedure was approximately $500 for a year. It was moved by Councilman Mullen and seconded by Councilman Davis to incorporate: 1) the 15 day response time; 2) the acknowledgment card procedure; and 3) bid requests over $2,500 be send by certified mail, return receipt requested into the written bid procedure. Councilman Davis also requested that staff prepare an amendment to the code which will create specific parameters for accepting single bid situations or no bid situations and provide them to the Council. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado CONTINUATION OF CONSIDERATION OF PROPOSED POSITION CLASSIFICATION AND COMPENSATION PLAN AMENDMENT: The City Manager reviewed the staff report dated November 18, 1987 which indicated that the classification specifications for the Risk Management Technician position was not a part of the report and are ,. eliminating that title from the report. The procedure used to set the salary of the Personnel Analyst position was a comparison to the Administrative Analyst in the Public Works Department. The experience, skill levels, and job requirements of these positions are comparable so the salary base was kept the same. The Assistant to the City Manager explained that the minimum qualifications, job knowledge required, abilities, educational level and minimum experience requirements for both positions are the same and that the position would be considered more a journey level rather than entry level position. After further discussion, Mayor Arnold expressed the importance of the newsletter and the need to delineate the responsibility for its production in the Personnel Analyst job description. Councilman Kanel mentioned that the production of the newsletter does not involve that much time, the newsletters which have come out have been very good and there is sufficient information in them. Mayor Arnold suggested that a communications aspect of the jab in the Personnel Analyst job duties be included. Councilman Davis commented that the newsletter is very good; however, it needs more substance, and should address some of the happenings in the City that are of a positive nature. He also advised that the communications factor should be incorporated into the job description. Councilman Mullen agreed with the incorporation of the communications ability into the job description. Councilman Davis suggested removing the word "normally" from Experience and Education and if a problem does arise, the matter can be reviewed by the Council. It was moved by Councilman Davis and seconded by Councilman Mullen to remove the Risk Management Technician from the approval; incorporate the reference to communications skills and delete the work "normally" from the EXDerience and Education section in the job description far Personnel Analyst and to adopt the Resolutions by title only, title as follows. RESOLUTION NO. 3321 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING RESOLUTION NO. 975 BY ADDING THE CLASSIFICATIONS OF PLANNING TECHNICIAN, 15 93 PUBLIC WORKS CONSTRUCTION INSPECTOR, PERSONNEL ANALYST AND VIDEO PRODUCTION COORDINATOR TO THE POSITION CLASSIFICATION PLAN FOR EMPLOYEES IN THE SERVICE OF THE CITY OF CYPRESS. RESOLUTION NO. 3322 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS THE EX OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, AMENDING RESOLUTION NO. 3272, ESTABLISHING SALARIES FOR TEMPORARY AND SEASONAL EMPLOYEES NOT PLACED UNDER THE GENERAL COMPENSATION PLAN. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEHBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILHEHBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado CONSIDERATION OF CITY COUNCIL APPOINTMENTS: It was suggested by Councilman Davis to defer this matter until a full Council was present. After some discussion and hearing no objection, Mayor Arnold continued this item to the December 14, 1987 meeting. CONSIDERATION OF DESIGN REVIEW COHHITTEE NO. 87-48. HONUMENT SIGNS FOR THE WARLAND/CYPRESS BUSINESS CENTER: Mayor Arnold referred to the staff report dated November 18, 1987 which represented a request for the approval of two monument signs to be placed at the Knott Avenue entrance to the Warland/Cypress Business Park. On November 9. 1987. the City Council adopted a resolution approving Amendment to Zoning Ordinance No. 87-10 to allow a maximum of two monument signs per entry. As directed by Council Staff is submitting the proposed monument signs for design review. Staff believed the proposed monument signs comply with the Warland/Cypress Business Park Specific Plan and are appropriate as submitted. It was moved by Councilman Mullen and seconded by Councilman Kane1 to receive and file Design Review Committee No. 87-48. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILHEMBERS: Davis, Kane1, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado CONSIDERATION OF COUNCIL MEMBERS" INTEREST IN SERVING ON THE SOUTH COAST AIR QUALITY HANAGEMENT DISTRICT BOARD OF DIRECTORS: Mayor Arnold referred to the staff report dated November 18, 1987 wherein the City had been notified by the Chairman of the City Selection Committee that on December 3, 1987, the Committee will select a Councilmember from the Orange County cities to serve an the South Coast Air Quality Management District Board of Directors. If any Counci1member is interested, action should be taken at this meeting. If there is no interest, this communication should be received and filed. It was moved by Councilman Davis and seconded by Councilman Hu11en to receive and file this communication. The motion unanimously carried by the following ro 11 ca 11 vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 23362 - 23569: It was moved by Councilman Mullen and seconded by Councilman Kanel to approve the commercial warrant list for Warrants No. 23362 - 23569 in the amount of $530,325.94. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Davis, Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Coronado ORAL COMMUNICATIONS: Mayor Arnold asked if anyone wished to speak on any item not on the Agenda. No one wished to do so. 16 -'7 ~ - 94 WRITTEN COMMUNICATIONS: There were no written communications. ADJOURNMENT: Mayor Arnold adjourned the meeting at 8:50 p.m. to Monday, November 30, 1987 at 5:30 p.m. in the Administrative Conference Room, 5275 Orange Avenue, Cypress, California. ~- ATTEST: ;"1 , 1 ,If 1:: (6 //fZrfllA " -~W~ CITY ClER OF THE CITY OF CYPRESS ...c....""'" I'fl"';'$ 17