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Minutes 88-02-23 157 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD February 23. 1988 Mayor Arnold called the adjourned regular meeting of the Cypress City Council to order at 7:03 p.m. on Tuesday. February 23. 1988 in the Cypress City Council Chambers. 5275 Orange Avenue. Cypress. California. PRESENT: Councilmembers Coronado, Davis. Mullen and Arnold ABSENT: Councilmembers Kanel Also present were City Manager/City Clerk Darrell Essex. Assistant City Manager David Barrett. City Attorney Jerry Patterson and staff members Beardsley. DeCarlo. Eynon. Hurst and Lowenberg. CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: CONDITIONAL USE PERMIT NO. 88-3. ITALIAN RESTAURANT WITH ONSITE SALE OF BEER AND WINE. 5735 LINCOLN AVENUE. #104: Mayor Arnold opened the hearing. The Planning Director summarized the staff report dated February 16. 1988 which represented a request to establish a family-style. full service restaurant serving Italian food and beer and wine. The applicant. Mr. Lomeli. proposed to operate his restaurant within a 1.940 square foot lease space located on the first floor of the new Isacc Center and his proposed hours of operation are Sunday through Thursday. 11 a.m. to 10 p.m. and Friday and Saturday. 11 a.m. to IIp.m. As a family-style. full service restaurant. no noise impacts on nearby residents are expected and staff believes that the proposed restaurant with the onsite sale of beer and wine is consistent with zoning and the intent of the commercial center. Notices of this public hearing were posted. pUblished and mailed to property owners within a 300-foot radius of the subject property. To date. staff has not received comments on this matter. Staff recommended that the City Council approve Conditional Use Permit No. 88-3 subject to the conditions in Exhibit "A." After further discussion. the Planning Director advised that this C.U.P. is before the Council because of the request for alcoholic beverages and any expansion would have to come back before the Council. Mayor Arnold asked the applicant to step forward. Hr. Raul lomeli. 12219 Creekwood Avenue. Cerritos. stated he would answer any questions the Council had and he didn't believe the family-style type of restaurant would create parking problems. Mayor Arnold asked if anyone else wished to speak in favor of the application. Mr. Kavala Lehijani. developer of the project, volunteered to provide any further information the Council required on the parking issue and felt that the parking spaces allocated were within the requirements. No one wished to speak in opposition to the application. It was moved by Councilman Mullen and seconded by Councilman Davis to close the public hearing and adopt the Resolution by title only, title as follows approving C.U.P. 88-3 with the 15 conditions proposed by staff and the additional condition stating that: "Conditional Use Permit 88-3 shall not take effect until the original Conditional Use Permit 87-7 is amended to include a condition which prohibits any other restaurant uses in the shopping center except for any building area which can be parked at restaurant standards." RESOLUTION NO. 3366 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING CONDITIONAL USE PERMIT NO. 88-3 - WITH CONDITIONS. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILHEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEHBERS: None 1 1 ~ Si ty Counc il Mi nutes February 23. 1988 A,BSENT: 1 COUNCILHEMBERS: Kanel Responding to the Planning Director. Councilman Mullen answered that City Council should initiate the action to amend the Conditional Use Permit. CONSIDERATION OF DESIGN REVIEW COMMITTEE NO. 88-4. THREE MULTI-TENANT BUILDINGS. 6400 GATEWAY DRIVE (EAST END OF GATEWAY DRIVE): The Planning Director recapped the staff report dated February 16. 1988 which represented a request to construct three multi-tenant buildings on a 164.719 square foot parcel at the east end of Gateway Drive. Building One will be located at the - west end of the property. divided into three units and each unit will have a truck loading dock on the south side of the building. Building Two will be located in the center of the property. divided into two units and two truck loading docks will be located on the south side of the building. Building Three will be located at the east end of the property. divided into two units and a loading dock for each unit will be located on the south side of the building. The combination of the reduced height of the building. increased setback. block wall and landscape screening should prevent adverse impacts from the buildings on the single-family residences. The truck loading docks will be located along the south elevations of the three buildings away from the residences. Staff mailed notices of the current application to all residential property owners within 300 feet of the subject property. Staff feels that with the above conditions. the proposed development will not present any compatibility problems with the adjacent residences and will be an attractive addition to the Cypress Business Park. Staff recommended that the City Council receive and file Design Review Committee No. 88-4. The Planning Director read into the record an additional condition of approval stating that: "Permitted uses which include the use of heavy equipment or machinery or the service of automobiles. heavy equipment or machinery shall be subject to City approval under design review. Such non-permitted uses shall also include those which result in noise levels exceeding the City of Cypress noise ordinance or which create vibrations which can be felt by occupants of surrounding properties." It was moved by Councilman Mullen and seconded by Councilman Davis to receive , and file Design Review Committee No. 88-4. Councilman Davis expressed his pleasure on the design of the layout and commended the developers on the plan. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEHBERS: Coronado, Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF AMENDMENT TO DESIGN REVIEW COMMITTEE NO. 86-35. WARLAND/CYPRESS BUSINESS CENTER. KNOTT AVENUE. SOUTH OF CYPRESS FASHION PLAZA. NORTH OF THE STANTON STORM CHANNEL: The Planning Director summarized the staff report dated February 5, 1988 which represented a request to revise plans for Phase II of the office/industrial park and develop three one-story multi-tenant buildings instead of the originally approved two-story office buil di ng. The applicant wishes to revise the plan to develop three one-story multi-tenant buildings with truck docks located between the buildings on the east and west sides to avoid noise impacts on nearby residents to the south. Staff feels that the proposed multi-tenant buildings are clearly consistent and compatible with Phase I. Moreover. they will establish a less intense use than the originally planned two-story office buildings. truck dock locations and the landscape berm will buffer residents from noise impacts. Staff recommended that the City Council receive and file the Design Review Committee"s approve of Amendment to Design Review Committee No. 86-35. subject to the conditions in Exhibit "A." - It was moved by Councilman Mullen and seconded by Councilman Davis to receive and file the amendment to Design Review Committee No. 86-35. Councilman Davis asked the applicant to clarify what type of truck docks. Mr. Carl Robertson. Warland Investments. 1299 Ocean Avenue. Santa Monica, responded that the two reports refer to truck loading docks and it should be ground level truck doors. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel 2 City Council Minutes February 23. 198(59 CONSIDERATION OF ADDENDUM TO CONTRACT WITH ROBERT BEIN. WILLIAM FROST & ASSOCIATES. SORRENTO (TANK FARM) ErR AND SPECIFIC PLAN: The Planning Director recapped the staff report dated February 10. 1988 which indicated the City Council awarded a contract to Robert Bein. William Frost & Associates (RBF) for the preparation of the Texaco Tank Farm EIR and Specific Plan. As work on the EIR progressed. staff found that the scope of work had to be expanded to adequately address complex issues including soil contamination. site cleanup and asbestos removal. Thus the consultants" services were extended beyond the original contract costs by an additional $26.210 for a total contract of $123.220. Responsibility for these costs lies primarily with the applicant (Texaco and Cypress Homes. Inc.) and the only cost to the City will be its 50S share of the cost for having consultants onsite during the asbestos removal from the aboveground pipes and related structures. It was moved by Councilman Mullen and seconded by Councilman Davis to 1) authorize the addendum to the City"s contract with RBF; 2) appropriate funds totaling $7.225.00 from the general fund to Account #4189-11-192.06 for its share of costs for Hydrotech Consultants. Inc. 's daily monitoring of asbestos removal at the tank farm site; and 3) authorize the Mayor and City Clerk to execute the contract addendum totaling $26.210 to be paid by Texaco Refining & Marketing and Cypress Homes. Inc. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF A RESOLUTION CERTIFYING THE ADDENDUM TO THE FINAL ENVIRONMENTAL IMPACT REPORT AS THE ENVIRONMENTAL DOCUMENT FOR THE AMENDED REDEVELOPMENT PLAN AND AUTHORIZE TRANSMITTAL TO VARIOUS ENTITIES: The staff report dated February 11. 1988 indicated an addendum to the Final Environmental Impact Report had been prepared and will be compiled with the recently certified Texaco Tank Farm Final Environmental Impact Report and will result in a complete document that details the environmental effects which may be created as a result of the Civic Center Redevelopment Project Amendment No. 1. Responding to Councilman Mullen. the Recreation and Parks Director explained that the request for a gymnasium evolved through a recommendation from the Recreation and Community Services Commission following a public hearing on the issue of a park to be located at the tank farm site. The City Manager requested this item be continued to the March 14 meeting and it was moved by Councilman Mullen and seconded by Councilman Davis to continue this matter to the next City Council meeting. The motion unanimously carried with the following roll call vote; AYES: 4 COUNCILMEMBERS: Coronado. Davis, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF ADOPTION OF A RESOLUTION ESTABLISHING SALARIES AND WORKING CONDITIONS FOR CITY EMPLOYEES REPRESENTED BY THE CYPRESS MAINTENANCE EMPLOYEES" ASSOCIATION: The City Manager recapped the staff report which indicated the City had met and conferred with the Cypress Maintenance Employees" Association concerning wages. hours and other terms and conditions of employment. All parties have reached agreement for a two (2) year Memorandum of Understanding commencing December 28. 1987. Staff recommended the City Council adopt the Resolution approving the Memorandum of Understanding between the City of Cypress and the Cypress Maintenance Employees" Association. It was moved by Councilman Mullen and seconded by Councilman Davis to adopt the Resolution by title only. title as follows establishing salaries and working conditions for city employees represented by the Cypress Maintenance Employee"s Association. RESOLUTION NO. 3367 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS MAINTENANCE EMPLOYEES" ASSOCIATION CONCERNING WAGES, SALARIES. FRINGE BENEFITS AND CONDITIONS OF EMPLOYMENT. 3 - - 160 City Council Minutes February 23. 1988 The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF REPAIRS TO COUNCIL CHAMBER AIR CONDITIONING SYSTEM: The Public Works Director reported that the department had been working with the service contractor who had recommended a complete overhaul for the compressor at $3.600. The Trane Company. the builders of the air conditioning unit. - found that the main support system for the compressor was missing two of the four spring mounts. vibration absorbers and recommended replacement of those devices for a total of $1.600. The staff recommended the transfer of $2.000 from the unreserved balance of the Internal Service Fund to Account No. 4156- 90-624-08 and that authorization be given to Southern California Trane Service. City of Industry. for the repairs to the Council Chamber air conditioning system not to exceed $2.000. It was moved by Councilman Mullen and seconded by Councilman Davis to appropriate $2.000 from the unreserved balance of the Internal Service Fund for the repair of the Council Chamber air conditioner. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 24896 _ 25175: It was moved by Councilman Mullen and seconded by Councilman Davis to approve the commercial warrant list for Warrants No. 24896 - 25175 in the amount of $672.272.73. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None JIll""""""; ABSENT: 1 COUNCILMEMBERS: Kanel RECESS: Mayor Arnold recess the meeting at 7:45 p.m. in order for the Council to convene as the Cypress Redevelopment Agency. The meeting was called back to order at 7:48 p.m. with all Councilmembers present as before. CONSIDERATION OF AWARD OF CONTRACT FOR ONE (1) DIESEL TRACTOR. REQUEST FOR QUOTATION NO. 8788-36: The City Manager summarized the staff report dated February 12. 1988 which indicated three bids were received for one (1) Diesel Tractor. All prices include sales tax. delivery and trade in of one (1) 1977 Kubota Tractor. This tractor will be used in Park maintenance and to maintain ball fields. Staff recommended City Council accept the bid received from Horizon Equipment Company for $9,171.60 It was moved by Councilman Mullen and seconded by Councilman Davis to accept the bid received from Horizon Equipment Company. 1101 S. Cypress St.. La Habra. CA 90631 as the lowest responsible bidder and award the contract for one (1) Diesel Tractor to this company in the amount of $9.171.60. In answer to Councilman Davis, the Finance Director responded that on the staff report the comment is made that the monies are in the capital outlay budget and from now on. the amount will be added. If the request is for additional funds or a brand new appropriation. that will be stated in the "Recommendation." The motion unanimously carried by the following roll call - vote. AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF D.A.R.E. PROMOTIONAL COFFEE MUGS: The staff report dated February 3. 1988 described the police department"s continual promotion of the D.A.R.E. Program in order to insure its success and this year they wish to offer a coffee cup as a memento of their appreciation. Each mug has the familiar D.A.R.E. logo. is $2.40 plus a one time $35.00 screen charge and the minimum order is 125 cups. 4 City Council Minutes February 23. 198161 It was moved by Councilman Mullen and seconded by Councilman Davis to authorize an appropriation of $340.00 from the unreserved fund balance of the General Fund to account number 4104-11-184-05 and award the contract to Goldline Ceramics. 3024 Gayle Street. Orange. CA 92665. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF AWARD OF ONE YEAR CONTRACT FOR TYPESETTING NEWSLETTER. REQUEST FOR QUOTATION NO. 8788-37.: The staff report dated February 12. 1988 indicated five bids were received for typesetting and graphic designing of the Cypress City Newsletter. the Cypress City News. Trend Western is highly recommended and appears capable of completing the project as specified. It was moved by Councilman Mullen and seconded by Councilman Davis to accept Trend Western Technical Corp.. 4128 W. Commonwealth Ave.. Fullerton. CA 92633 as the lowest responsible bidder and award the contract for typesetting of the City newsletter in the amount $216.00 per issue for a total not to exceed $1.296.00 for the period February 22. 1988 through February 21, 1989. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF AWARD OF ONE YEAR CONTRACT FOR PRINTING CITY NEWSLETTER. REQUEST FOR QUOTATION NO. 8788-38: The staff report dated February 12. 1988 indicated five bids were received for the printing of six (6) issues of the City Newsletter. Cypress City News on a bi-monthly basis. McCoy Printers. Inc. is highly recommended and appears able to complete this project as specified. It was moved by Councilman Mullen and seconded by Councilman Davis to award the contract for printing the City newsletter to McCoy Printers. Inc.. 6013 Scott Way. Commerce, CA 90040, the lowest responsible bidder. in the amount of $2.545.00 per issue. for a total not to exceed $15.270.00 for the period February 22. 1988 through February 21. 1989. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado, Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF PROFESSIONAL PHOTOGRAPHIC SERVICES: The staff report dated February 16. 1988 indicated the City Council. at its meeting of October 26. 1987. approved a three (3) month trial retainer for professional photographic services through Cypress Photo Art. Cypress Photo Art has submitted a proposal to provide photographic services to the City on retainer for one (1) year (March 1988 to February 1989). It was moved by Councilman Mullen and seconded by Councilman Davis to authorize the staff to contract with Cypress Photo Art. 6177 Ball Road. Cypress, CA 90630 for annual professional photographic services at $125.00 for three (3) hours per month plus materials. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado, Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel CONSIDERATION OF AWARD OF CONTRACT FOR PINEWOOD PARK PLAY STRUCTURES. REQUEST FOR QUOTATION NO. 8788-35: The Recreation and Parks Director summarized the staff report dated February 12. 1988 which indicated two bids were received to furnish all labor and materials for installation of specified play equipment as per request Quotation No. 8788-35. Staff recommended the higher of the two bids from Hanson and Associates be approved as the acceptable bidder. It was moved by Councilman Mullen and seconded by Councilman Davis that the City Council acting as the ex officio governing Board of Directors for the 5 -- 162City Council Minutes February 23. 1988 Cypress Recreation and Park District: 1) accept and award the bid of Hanson and Associates. Inc.. as the most acceptable bid; and 2) appropriate additional funds of $181.50 from the unreserved fund balance of the General Fund to Account 4186-12-502.29. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCIlMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCIlMEMBERS: Kanel - CONSIDERATION OF RETENTION OF CONTRACT SERVICES FOR LANDSCAPE MAINTENANCE: The staff report dated February 12. 1988 indicated that the current Community Center landscape contract with Western Landscape Management expires February 29. 1988. It is staff's recommendation that the contract be renewed for an additional six (6) month period. ending August 31. 1988. at the same cost as the current contract. It was moved by Councilman Mullen and seconded by Councilman Davis that the City Council. acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District. renew the contract of Western Landscape Management. 1556 Sequoia Avenue. Placentia. California 92670 for weekly landscape maintenance of the Cypress Community Center from March 1. 1988 to August 31. 1988 at the present cost of $800.00 per month. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Davis. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Kanel ORAL COMMUNICATIONS: There were no oral communications. WRITTEN COMMUNICATIONS: There were no written communications. ADJOURNMENT: Mayor Arnold adjourned the meeting at 8:00 p.m. ..,.~ ~~~'c~/ ATTEST: ~/ /J ~ (1' /{!}l~!/P ... ~>~, CITY CLERK bO --.~I*OF CYPRESS - 6