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Minutes 88-03-29 / 195 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD March 29. 1988 Mayor Arnold called the adjourned regular meeting of the Cypress City Council to order at 7:05 p.m. on Tuesday. March 29. 1988 in the Cypress City Council Chambers. 5275 Orange Avenue. Cypress. California. PRESENT: Councilmembers Coronado. Kanel and Arnold ABSENT: Councilmembers Davis and Mullen Also present were City Manager/City Clerk Darrell Essex. Assistant City Manager David Barrett. Acting City Attorney Bob Flandrick and staff members Beardsley. DeCarlo. Eynon. Hurst. Krauss and Leonard. CONSIDERATION OF PUBLIC HEARING RE: WEED ABATEMENT PROGRAM FOR 1988: Mayor Arnold opened the hearing. The Public Works Director summarized the staff report dated March 17. 1988. which indicated the properties listed for weed abatement have been posted and a postcard sent by certified mail to each property owner as notice of the weed abatement and/or rubbish removal work required. Some calls have been received from individual property owners that they intent to abate their own weeds. No one wished to speak in support of or opposition to the program. It was moved by Councilman Kanel and seconded by Councilman Coronado to close the public hearing and adopt the Resolution by title only. title as follows declaring the weeds on the parcels listed to be a public nuisance and ordering the abatement thereof. RESOLUTION NO. 3375 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS DECLARING THAT WEEDS GROWING UPON OR IN FRONT OF. AND RUBBISH. REFUSE AND DIRT UPON OR IN FRONT OF CERTAIN PROPERTY IN THE CITY CONSTITUTE A PUBLIC NUISANCE. AND ORDERING THE ABATEMENT THEREOF. The motion unanimously carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 2 COUNCILMEMBERS: Davis and Mullen CONTINUATION OF CONSIDERATION OF NEON ILLUMINATION FOR SIGNS AND BUILDING ELEVATIONS IN THE CITY OF CYPRESS: The City Manager suggested that the City Council may want to continue this item for the presence of a full Council. The Planning Director asked and the Council concurred that if a project gets to the point where approval is required, it can be brought to the Council on an individual basis for review. It was moved by Councilman Kanel and seconded by Councilman Coronado to continue this matter to April 25. 1988. The motion unanimously carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 2 COUNCILMEMBERS: Davis and Mullen CONTINUATION OF CONSIDERATION OF A RESOLUTION CERTIFYING THE ADDENDUM TO THE FINAL ENVIRONMENTAL IMPACT REPORT AS THE ENVIRONMENTAL DOCUMENTATION FOR THE AMENDED REDEVELOPMENT PLAN AND AUTHORIZE TRANSMITTAL TO VARIOUS ENTITIES: The City Manager suggested continuing this item to April 25. It was moved by Councilman Kanel and seconded by Councilman Coronado to continue this matter I to the April 25. 1988 meeting. The motion unanimously carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Arnold NOES: 0 COUNCILHEMBERS: None 1 19Gity Council Minutes March 29. 1988 ABSENT: 2 COUNCILMEMBERS: Davis and Mullen CONSIDERATION OF REQUEST FOR A DONATION FROM THE CYPRESS HIGH SCHOOL BAND & PAGEANTRY BOOSTERS: Mayor Arnold advised a letter had been received from Cypress High School requesting a contribution for the Band. Councl 1 man Coronado suggested that the City propose a project to earn the money rather than an outright gift. Councilman Kanel observed that there was no amount stated and asked if a dollar amount was known. ~ Mayor Arnold stated that it looked like a form letter that was mailed to many people so she felt the Council should decide rather than only the Mayor making the decision. After further discussion Councilman Kanel remarked that it would have been desirable if someone from the band had been at the meeting to talk about it. Councilman Coronado stated it was short notice and some indication should have been given as to what has been done to earn some of the funds. It was moved by Councilman Kanel and seconded by Councilman Coronado to receive and file the request from the Cypress High School Band & Pageantry Boosters. The motion unanimously carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 2 COUNCILMEMBERS: Davis and Mullen CONSIDERATION OF ADOPTION OF A RESOLUTION ESTABLISHING SALARIES AND WORKING CONDITIONS FOR CITY EMPLOYEES REPRESENTED BY THE CYPRESS PUBLIC SAFETY EMPLOYEES" ASSOCIATION: The City Manager recapped the staff report dated March 17. 1988 which indicated the City has met and conferred in good faith with the Cypress Public Safety Employees" Association and have reached an agreement for a two year Memorandum of Understanding commencing December 28, po;."'. 1987. It was moved by Councilman Kanel and seconded by Councilman Coronado to adopt the Resolution by title only. title as follows establishing salaries and working conditions for the City employees represented by the Cypress Public Safety Employees" Association. RESOLUTION NO. 3376 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CYPRESS AND THE CYPRESS PUBLIC SAFETY EMPLOYEES' ASSOCIATION CONCERNING WAGES. SALARIES. FRINGE BENEFITS AND CONDITIONS OF EMPLOYMENT. The motion unanimously carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 2 COUNCILMEMBERS: Davis and Mullen CONSIDERATION OF CITY OF CYPRESS CLASSIFICATION STUDY: The Assistant to the City Manager summarized the TEAM report dated March 21. 1988. which indicated it was agreed by the City and the Associations that a classification study would be done for all positions except those in top and mid-management. John Shannon of Shannon Associates. Inc.. has presented the City with a proposal - that would provide this classification study and has indicated that he and his staff would be available to commence the study during the month of April. It was moved by Councilman Kanel and seconded by Councilman Coronado to award a contract to Shannon Associates. Inc. and authorize a transfer of appropriations from Account 4001-11-163-05 to Account 4189-11-112-02 in the amount of $20.000. The motion unanimously carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 2 COUNCILMEMBERS: Davis and Mullen 2 / City Council Minutes March 29. 1988 197 CONSIDERATION OF REESTABLISHMENT OF THE CITY"S PLANNING COMMISSION: Mayor Arnold arlvised that this item was offered by Councilman Davis and suggested a continuance to the April 25 meeting. Councilman Coronado expressed his opposition to the reinstatement of the Planning Commission while the City is faced with its most profound decision- making on properties such as: the Texaco tank farm and the race track. He advised that inexperienced people not knowledgeable in codes and ordinances should not be making these decisions and felt the Planning Staff is doing a commendable job. Councilman Kanel explained that most planning decisions are two step processes. and a presentation should be made by Councilman Davis. He further advised it is a very important body and the matter requires more discussion. It was moved by Councilman Kanel and seconded by Councilman Coronado to continue this matter to the meeting of April 25. The motion unanimously carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 2 COUNCILMEMBERS: Davis and Mullen CONSIDERATION OF EMPLOYMENT LIST - RISK MANAGEMENT TECHNICIAN: The Assistant City Manager summarized the staff report dated March 22. 1988 and three individuals have successfully completed the examination. It is further recommended that the compensation for this position be set at the following range: (Entry) $2417 - (Control Point) $2900 - (Top) $3190. He explained that the oral board"s concerns were in the area of general liability and did not give enough credence to the abilities of the top candidate in her experience with worker"s compensation and with health systems and safety. which are the three key areas that the job will require. It was moved by Councilman Kanel and seconded by Councilman Coronado to certify the employment list for the position of Risk Management Technician and adopt the Resolution by title only. title as follows amending the basic compensation plan. RESOLUTION NO. 3377 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING RESOLUTION NO. 3343. ESTABLISHING SALARIES FOR CITY EMPLOYEES DESIGNATED AS MANAGEMENT PERSONNEL. Mayor Arnold expressed her concern about the average rating on all the candidates and the candidate"s lack of understanding in the area of liability, which is a major portion of the discussion under risk management. The Assistant City Manager advised that the liability portion of risk management will remain under his jurisdiction and the top applicant is highly qualified to do the job in which there is a definite need. The City Manager noted that this is a shared position in that 30S of the salary is being paid by the Orange County Cities Risk Management Authority and the City is satisfied with the candidates qualifications. The Mayor talked about the necessity of having a certified risk manager because it is crucial that the insurance is managed in the highest caliber. COUNCILMAN MULLEN ARRIVED AT 7:50 P.M. Councilmembers Kanel and Coronado summarized the previous discussion for Councilman Mullen. The City Manager explained that the City is subject to the personal bias of any oral board appointed and once the list is certified it is up to the department head to ensure that the person fits the position. Councilman Mullen stated that in view of his understanding of what has occurred. he will support the motion and not abstain. The motion carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Coronado. Kanel and Mullen 3 City Council Minutes March 29. 1988 198 NOES: 1 COUNCILMEMBERS: Arnold ABSENT: 1 COUNCILMEMBERS: Davis CONSIDERATION OF ADOPTING A RESOLUTION FOR PROPERTY TAX REDISTRIBUTION FOR THE PROPOSED ANNEXATION AREA NORTH OF THE CITY BOUNDARY AND SOUTH OF THE RAILROAD TRACKS: The staff report dated March 23. 1988 indicated that the Local Agency Formation Commission is requesting a Resolution agreeing to a redistribution of property taxes. which will allow the City of Cypress to receive a portion of the tax if the area becomes part of the City. It was moved by Councilman Mullen and seconded by Councilman Kanel to adopt ~ the Resolution by title only. title as follows which allows a portion of the property tax to be transferred to the City of Cypress. RESOLUTION NO. 3378 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS AGREEING TO A REDISTRIBUTION OF PROPERTY TAXES FOR ANNEXATION NO. 88-1. AREA NORTH OF CYPRESS AND SOUTH OF LA PALMA CITY BOUNDARIES. The City Manager announced that there will be a forum on the annexation next Tuesday evening. April 5 at 7:30 p.m. at King School and individual notices will be sent tomorrow. Mayor Arnold asked why the meeting was set so quickly without proper newspaper advertising because we told the people they would have ample notice. Councilman Coronado advised that he understood the people wanted proper notification if there was going to be a hearing. Councilman Kanel suggested holding the hearing. if there is a very low turnout then the meeting can be reset. Councilman Mullen advised he was not going to ask the City to change the date because he considered the notice given was sufficient. ,...,--~ The motion carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Kanel. Mullen and Arnold NOES: 1 COUNCILMEMBERS: Coronado ABSENT: 1 COUNCILMEMBERS: Davis CONSIDERATION OF APPOINTMENT FOR CULTURAL ARTS COMMISSION: The City Manager presented a staff report dated March 21. 1988. which indicated that there are two vacant positions on the Cultural Arts Commission. Councilman Kanel suggested advertising and interviewing for the positions. It was moved by Councilman Mullen with the consensus of the Councilmembers to advertise in the newspaper until May and then interview the applicants. CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 25377 - 25686: It was moved by Councilman Mullen and seconded by Councilman Kanel to approve the Warrant List for Warrant Nos. 25377 - 25686 in the amount of $1.334.004.87. The motion unanimously carried by the following roll call vote: AYES 4 COUNCILMEMBERS: Coronado. Kanel. Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILHEMBERS: Davis - CONSIDERATION OF WAIVER OF FEES FOR AN EVENT AT THE COMMUNITY CENTER: The City Manager presented the staff report dated March 16. 1988. which represented a request to waive fees for use of the Community Center for the Dan Hansen Benefit Dinner to be held May 15, 1988. It was moved by Councilman Mullen and seconded by Councilman Kanel that the City Council. acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District. approve the waiver of fees for the use of the Community Center for the "Dinner for Dan". The motion unanimously carried by the following roll call vote: 4 City Council Hinutes Harch 29. 1988 199 AYES: 4 COUNCILMEMBERS: Coronado. Kanel. Hullen and Arnold NOES: 0 COUNCILMEHBERS: None ABSENT: 1 COUNC I LMEHBERS.: Davis CONSIDERATION OF PROPOSED NEW FEE INCREASES FOR DAY CAMP AND SUHHER AQUATICS: The staff report dated Harch 16. 1988 was presented which recommended the City Council approve fee increases for Summer Aquatics and Day Camp. It was moved by Councilman Mullen and seconded by Councilman Coronado that the ~ City Council. acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District. approve the following: 1) A fee ., increase for the Camp Calico Day Camp Program from $20.00 to $25.00 and a fee increase for the Happy Wander'ers Day Camp Program from $25.00 to $30.00. and 2) The acceptance of the proposed $1.00 fee increase to begin with the 1988 summer registration. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Coronado. Kanel, Mullen and Arnold NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Davis RECESS: Mayor Arnold recessed the meeting at 8:21 p.m. in order for the Council to convene as the Cypress Redevelopment Agency. The meeting was called back to order at 8:22 p.m. with all Councilmembers present. ORAL COMMUNICATIONS: There were no Oral Communications. WRITTEN COMMUNICATIONS: There were no Written Communications. ADJOURNMENT: Mayor Arnold adjourned the meeting at 8:25 p.m. ~1:v~~/ ATTEST: C 5