Minutes 98-09-09MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CYPRESS CITY COUNCIL
HELD
September 9, 1998
The Adjourned Regular Meeting of the Cypress City Council was called to order at 9:00
a.m., in the Willow Conference Room of the Courtyard by Marriott, 5865 Katella
Avenue, Cypress, Mayor Pro Tem Tim Keenan presiding.
PRESENT: Councilmembers, Bowman, Carroll and Keenan
ABSENT: Councilmember Piercy and Mayor Jones
Also present were the City Manager, City Attorney and staff members Christoffels,
DeCarlo, Hensley, Kelly, Storey, Haina, and Wylie.
NEW BUSINESS:
REQUEST TO APPROPRIATE FUNDING TO REIMBURSE CYPRESS LITTLE
LEAGUE ALL-STAR PARENTS FUND FOR TRAVEL EXPENSES: The Assistant to
the City Manager presented the report which indicated that Council Member Bowman
had requested this matter be placed on the agenda for the City Council to consider
making a donation to help defray the costs incurred by the Cypress Little League
parents to travel to the World Series in Williamsport, Pennsylvania. The estimated
expenses incurred by the Team's parents were $23,260 that included airfare, lodging
and car rentals. Donations for the Cypress Little League All-Star Parent Fund are
being accepted at the Union Bank in Cypress. Donations totaling $1,500 have been
received to date, and $1,600 have been raised through the sale of the donated T-shirts
and autographed baseballs. The City had expended the total of $1,968, which included
the costs for the City Pins, three banners, cookies, rental of a P.A. system, and 150 T-
shirts. Staff's recommendation was to appropriate funds from the Unreserved Balance
of the General Fund for the City expenses incurred, and that all other community
donations be forwarded to the Parents Fund.
Council Member Bowman stated that he had requested staff to research what the City
had donated in 1990 when another Cypress team had competed in the World Series.
At that time, $6,500 were appropriated to cover the balance of the expenses incurred
by the parents. He felt that the City derived free publicity and good public relations.
Council Member Carroll expressed his opposition to expending taxpayers' money to
reimburse the parents. There have been several other youth organizations traveling
out of City in the past who were not compensated for their expenses.
Mayor Pro Tem Keenan said he also had a problem spending taxpayers' money for this
purpose.
It was moved by Council Member Carroll, and seconded by Mayor Pro Tem Keenan
to 1) Appropriate $1,968 from the Unreserved Balance of the General Fund to Account
Number 4104-11-117-02 for expenses related to the Cypress Federal Little League All-
Stars; and 2) Authorize the $200 donation from Rutan & Tucker to be donated to the
Parents Fund.
The motion carried by the following vote:
AYES:
NOES:
ABSENT:
3 COUNCIL MEMBERS: Bowman, Carroll and Keenan
0 COUNCIL MEMBERS: None
2 COUNCIL MEMBERS: Piercy and Jones
City Council Minutes September 9, 1998
STRATEGIC PLANNING RETREAT: Assistant to the City Manager, Karen Wylie,
introduced Facilitator Marilyn Snider, who then introduced Recorder Gail Tsuboi, also
of Snider & Associates. Ms. Snider reviewed the agenda, which included the
development of a Mission Statement, a Vision Statement, identifying three-year goals,
and addressing the strategic objectives.
Utilizing the information obtained from the Focus Groups, the telephone survey of
residents and businesses, and the background information about City programs and
services, the group proceeded to brainstorm the internal strengths and internal
weaknesses of the City. The group was divided into smaller groups of three to assess
the external opportunities and the external threats that would have an impact on the
City in the next three years.
COUNCIL MEMBER PIERCY ARRIVED AT 10:11 A.M.
Ms. Snider assisted the group in developing a Mission/Purpose Statement for the City,
and after considerable discussion, it was decided that the draft Mission Statement
would be: "The City of Cypress, in partnership with the community, will maintain and
enhance a safe, attractive and sustainable environment in which to live, work and play."
The next task was to develop a five-year vision for the City, and considering the lists
compiled by the Focus Groups, ideas were discussed and a draft statement was
developed as follows: "The vision of the City of Cypress is to be an outstanding family-
oriented community and premier business center."
Ms. Snider suggested that the Mission Statement may be printed on the reverse side of
business cards, and both the Mission Statement and the Vision Statement be posted at
appropriate locations at City facilities.
RECESS: The meeting was recessed at 12:30 p.m. for a lunch break.
The meeting was reconvened at 1:30 p.m. to continue with the agenda.
The group was again divided into smaller groups to identify three-year goals for the
City, which were discussed and by consensus of the group, the following five draft
goals (not in priority order) were selected:
1. Increase retail, restaurant and entertainment uses.
2. Complete the Lincoln Avenue streetscape and promote revitalization.
3. Enhance existing housing stock.
4. Develop and begin to implement a plan for adequate replacement funds for
public facilities and infrastructure.
5. Maintain and improve public safety.
Following which, the group began the process of identifying strategic objectives to
carrying out these goals.
Ms. Snider summarized the actions taken during the day and presented a preview of
the agenda for the next half-day session, which will only be attended by the City staff,
to make any revisions, if necessary, to the Statements and Goals, and to identify the
next steps and follow-up process to monitor the progress of the Goals and Objectives.
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City Council Minutes September 9, 1998
The City Manager thanked Ms. Snider and Ms. Tsuboi for their excellent assistance to
staff in developing the Strategic Plan for the City.
ADJOURNMENT: The meeting was adjourned at 4:10 p.m.
ATTEST:
MAYOR PRO TEM OF THE CITY OF CYPRESS
CITY CLERK OF THE CITY OF CYPRESS