Minutes 98-05-04MINUTES OF A SPECIAL MEETING OF THE
CYPRESS CITY COUNCIL
HELD
May 4, 1998
The Special Meeting of the Cypress City Council was called to order at 7:00 p.m., Monday,
May 4, 1998, in the Conference Room, Cypress Senior Citizens Center, 9031 Grindlay Street,
Cypress, Mayor Pro Tern Tim Keenan presiding.
PRESENT:
ABSENT:
Councilmembers Bowman, Carroll, Keenan and Piercy
Mayor Jones
AlSO present were the City Manager and staff members Christoffels, DeCarlo, Kelly, Krauss,
Storey and Wylie.
AWARD OF CONTRACT FOR THE CONSTRUCTION OF THE LINCOLN AVENUE BRIDGE UPGRADE,
PUBLIC WORKS PROJECT NO. 9732: The City Manager asked the Public Works Director to
present the staff report which indicated that two bids had been received for the
construction of aesthetic improvements to the Lincoln Avenue bridge across Coyote
Creek. The project was to include new roadway surface treatments, entrance
monuments, bridge lighting and landscape treatments at both ends of the bridge. The
original budgeted amount for the bridge upgrade project was $279,295. Additional funds
for lighting were added making the project total $380,000. The bids received in February
were higher than the available funding. Staff and the project architect recommended
that the plans be revised and rebid. The revised plans were bid and came in lower than
those received earlier, but still over the budgeted amount of this project.
There were questions and discussions with the Council on the cost of the towers, solid
granite and hollow, number of bid packages sent, low number of bidders, and structural
considerations.
Councilmember Bowman suggested this project be tied into the Lincoln Avenue
streetscape. The City Manager advised that if the Council chose that direction there
wouldn't be too much time lost and the economies of scale would be to the City's
advantage because the project is larger and the profit margin on a particular part of the
project doesn't have to be as large.
Councilmember Piercy said she would prefer to wait and deal with the whole project
since there isn't going to be a big difference in timing.
Councilmember Bowman commented that if the bridge is built as a part of the entire
Lincoln Avenue project, there is always the opportunity to rebid the bridge separately.
After additional discussion, it was moved by Councilmember Bowman and seconded by
Councilmember Pierc¥ to reject the bids received on April 28, 1998 and bid the Lincoln
Avenue Bridge upgrade with the Lincoln Avenue Streetscape. The motion unanimously
carried.
BUDGET WORKSHOP
The City Manager introduced the discussions with a presentation of the FY 1998-99 Annual
Budget document with an overview of the process. On May 11, 1998, the Council will
consider the adoption of the Capital Improvement Program and on June 22, 1998, the
City Council will consider adopting the FY 1998-99 Budget. The assumptions considered
were: Lincoln Avenue is the most important project for the coming year, the Capital
Improvement program will be implemented, all Recreation and Park District expenditures
will be paid for out of that District's funding and the Council has approved the workplan
for the coming fiscal year. There will be no new services and programs offered and staff
will hold the line on expenditures with no increase in staff. He provided an overview of
the General Fund Proposed Budget.
The Finance Director provided specific information on each of the budget documents
that comprise the City's budget. He reviewed personnel changes, jail services, contract
services and election costs and the savings in legal services. The Finance Director also
reviewed the proposed operating budget portion of the General Fund. The possibility of
funding more of the Lincoln Avenue project through the Redevelopment Agency instead
of the General Fund was discussed.
There was a question and answer period on the proposed FY 1998~99 Budget on revenues,
long-range planning, election costs, personnel costs, projections and reserves.
CITY COUNCIL MINUTES May 4, 1998
The City Manager concluded that it was a balanced budget, with slight budgetary growth,
and the documents are ready for City Council review.
ADJOURNMENT: Mayor Pro Tem Keenan adjourned the meeting at 8:50 p.m. The City
Manager advised that there will be a groundbreaking ceremony on Saturday, May 9, 1998
at Cypress/Arnold Park at 10 a.m.
ATTEST:
MAYOR PRO TEM OF THE CITY OF CYPRESS
CITY CLERK OF THE CITY OF CYPRESS