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Minutes 2007-03-12 353 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD March 12, 2007 A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor Luebben in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor/Agency Chair Phil Luebben Mayor Pro Tem/Agency Vice Chair Todd Seymore Council/Agency Board Member Doug Bailey Council/Agency Board Member Leroy Mills Council/Agency Board Member Prakash Narain Others present: City Manager John Bahorski City Attorney William Wynder The City Attorney reported that the City Council would be meeting in Closed Session regarding Public Employee Appointment, pursuant to Government Code Section 54957, Title: City Clerk. The City Attorney reported that the City Council would also be meeting in Closed Session regarding Conference With Legal Counsel -Existing Litigation, pursuant to Government Code Section 54956.9(a); Moore v. City of Cypress, et al., Case Number 060002190, Orange County Superior Court. At 6:15 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:01 p.m. by Mayor Luebben. Members present: Mayor/Agency Chair Phil Luebben Mayor Pro Tem/Agency Vice Chair Todd Seymore Council/Agency Board Member Doug Bailey Council/Agency Board Member Leroy Mills Council/Agency Board Member Prakash Narain Others present: City Manager John Bahorski City Attorney William Wynder Director of Finance and Administrative Services Richard Storey Acting Director of Community Development Ted Commerdinger Recreation and Community Services Director Laura Detweiler Police Captain Mark Yokoyama Assistant City Engineer Kamran Dadbeh Administrative Services Manager June Liu Assistant Planner Judy Aquino City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Cypress Junior Girl Scout Troop #926. INVOCATION: The invocation was given by City Attorney Wynder. 35 CITY COUNCIL MINUTES MARCH 12, 2007 PRESENTATIONS: A presentation was given by Carolyn Cavecche, Chairperson, Orange County Transportation Authority, on the Renewed Measure M. Ms. Cavecche presented a resolution to Mayor Pro Tem Seymore for his participation on the Orange County Transportation Authority Super Committee. REPORT OF CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Public Employee Appointment, pursuant to Government Code Section 54957, Title: City Clerk. The City Attorney stated that the current Interim City Clerk had been appointed as the full-time City Clerk on a 4 to 1 vote. He stated that Council Member Mills voted Nay, not on the appointment of the City Clerk, but based on his preference that the City Clerk serve for an additional probationary period. The City Attorney also reported that the City Council met in Closed Session regarding Conference With Legal Counsel -Existing Litigation, pursuant to Government Code Section 54956.9(a); Moore v. City of Cypress, et al., Case Number 060002190, Orange County Superior Court. The City Attorney stated that the City of Cypress had successfully resolved this case in its favor through summary adjudication and an appeal is not anticipated. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Luebben asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Dr. Verner Waite, Cypress, commended the Cypress Police Department. Laura Herzog, American Cancer Society volunteer, spoke regarding the upcoming Relay for Life, May 19-20, 2007 at Lexington Junior High School. Mr. Samuel Villavicencio, Cypress, spoke regarding Agenda Item No. 13 and speeding vehicles on Karen Avenue. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item No. 1: PUBLIC HEARING REGARDING AMENDMENT OF PARK FEE ORDINANCE. The Acting Community Development Director provided background information on this item. The public hearing was opened. Mayor Luebben asked if there was anyone who wished to speak in favor or against the item. Hal Woods, Centerstone Communities, encouraged the City Council to tier the payment schedule in several increments, if possible. The public hearing was closed. 2 355 CITY COUNCIL MINUTES MARCH 12, 2007 Mayor Luebben stated that what was before the City Council was what staff had been asked to bring to the Council and that it basically attaches a fixed fee to each new unit built. He stated that he felt this was a very fair approach and will be reviewed in one year however, since staff was directed to bring back this ordinance, he has seen several articles showing how much decline there has been in building permits and buildings going up in Orange County. He stated that he felt $10,000 may be too high and suggested introducing the ordinance as written, but change the fee to $8,000. Council Member Narain commented that the old fees were not periodically evaluated and that they should be, based on economic conditions and housing prices, with the fees adjusted accordingly. He stated that the median housing price range in Cypress is at best at the median or below the Orange County median. Different cities have different fee structures which range from $4,000 - $12,000. He favored the median fee of about $8,000 per unit. Mayor Pro Tem Seymore stated that this issue has been worked on for approximately eight months. He stated that good projects bring people and children to the community and they will be using the parks. This isn't about park acquisition fees but about maintaining and enhancing the parks the City has. When people are added to the population, it will have an impact on the parks. He stated that the fees had not been adjusted for 15 years and felt the City Council should maintain the amount established at the Council workshop. It was moved by Mayor Pro Tem Seymore and seconded by Council Member Mills, that the City Council introduce for first reading the Ordinance by title only, amending Section 25-46 of the Cypress City Code and Establishing Park Development Fees Within the City of Cypress. Council Member Bailey commented about the lengthy process to establish park development fees. At the last workshop he asked that a formula be found, a basis of what the inflated value of real estate is. His research indicated the average increase in real estate in Orange County over the last 14 years has been 7% -7.25%. He stated that it is going to take a sensible approach, a realization that this fee needs to come up, and that it needs to be higher than it is. Council Member Bailey wanted a concrete number as to how this can be adjusted. He stated that if you take the fee of $3,000 in 1992 and inflate it at 7.25%, out 14 years that comes up to $8,000, which is something he can support. A substitute motion was made by Mayor Luebben and seconded by Council Member Narain, that the City Council introduce for first reading the Ordinance by title only, amending Section 25-4 of the Cypress City Code and Establishing Park Development Fees Within the City of Cypress, amending the fee amount from $10,000 to $8,000. The substitute motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Bailey, Narain and Luebben NOES: 2 COUNCIL MEMBERS: Mills and Seymore ABSENT: 0 COUNCIL MEMBERS: None ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING SECTION 25-46 OF THE CYPRESS CITY CODE AND ESTABLISHING PARK DEVELOPMENT FEES WITHIN THE CITY OF CYPRESS. 3 35fi CITY COUNCIL MINUTES MARCH 12, 2007 Item No. 2: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2007-01, A REQUEST TO ALLOW THE CONSTRUCTION OF A FIFTH (5 ~ DWELLING UNIT LOCATED AT 5598 CRESCENT AVENUE IN THE RM-15 RESIDENTIAL MULTIPLE-FAMILY ZONE. The Assistant Planner provided background information on this item. Council Member Bailey questioned staff on the applicant's intentions for the four existing units. The Assistant Planner stated that she had talked to the property owner and that the four units will be remodeled. Condition No. 11 states that all units shall match the proposed dwelling. Council Member Mills disclosed that he drove around the property and saw that the four units were single-story dwellings and what is being proposed is a two-story dwelling unit. Mayor Pro Tem Seymore asked if there was sufficient parking. The Assistant Planner indicated that there are four guest parking spaces proposed for the site. Currently, there are two existing guest parking spaces for the property next door and there is also guest parking provided next to the proposed dwelling unit. Mayor Pro Tem Seymore stated that he did not feel tandem parking provided viable parking spaces and asked if it still meets the parking requirement. The Assistant Planner responded that it did. The applicant, Leo Ortega, stated that the property owner's son would be living in the unit. Council Member Bailey asked about the renovations to the existing units. Mr. Ortega described the renovations to the existing units. He stated that they will match the existing with the same roof, color stucco, and windows. Council Member Narain inquired about Condition No. 11, requiring renovations on the existing units. The Assistant Planner commented that, as part of the approval, Condition No. 11 indicates that all of the units must match. The public hearing was opened. Mayor Luebben asked if there was anyone who wished to speak either in favor or against the item. The public hearing was closed. It was moved by Mayor Pro Tem Seymore and seconded by Council Member Narain, that the City Council adopt the Resolution by title only, approving Conditional Use Permit No. 2007-01, subject to the conditions in Exhibit "A." The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Mills, Narain, Seymore and Luebben NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 4 3~7 CITY COUNCIL MINUTES MARCH 12, 2007 RESOLUTION NO. 6004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2007-01 -WITH CONDITIONS. Item No. 3: PUBLIC HEARING REGARDING AMENDMENT TO CONDITIONAL USE PERMIT NO. 76-14, A REQUEST TO ALLOW AN AUTOMOTIVE RENTAL OFFICE WITH VEHICLES ONSITE AT AN EXISTING AUTOMOTIVE SERVICE FACILITY LOCATED AT 5032 LINCOLN AVENUE IN THE PC PLANNED COMMUNITY ZONE OF THE LINCOLN AVENUE SPECIFIC PLAN. The Assistant Planner provided background information on this item. Council Member Mills disclosed that he had driven by and looked at the property. Mayor Pro Tem Seymore questioned staff as to a condition limiting the number of rental vehicles that could be onsite at any given time. The Assistant Planner stated that it was her understanding that the future tenant is only going to utilize six parking spaces, although they are not calculated based on employees. Council Member Bailey asked about responses from the other tenants. The Assistant Planner had no response from any of the other tenants. The applicant, Maurice Lebanoff, stated that there will be six cars (spaces) allowed on the premises. They will not be allowed any more spaces, or have any more cars than six at any one time on the premises. He stated that one of the reasons he was working with Avis is that they maintain their vehicles offsite. Mayor Luebben requested clarification on what the main reason was for wanting this tenant. Mr. Lebanoff indicated that he wanted any tenant that was a cleaner use than the one he had before. Enterprise has maintained their site very well and he felt his site was even more manageable because it is a real auto center. The proposed use is a clean use since they will not be doing any repair or maintenance. The City Attorney asked the applicant if the obligation to allow six spaces was provided in the lease agreement with the tenant, and would they be exclusively assigned spaces. Mr. Lebanoff responded that his lease will permit them to only have six spaces and they will be exclusively assigned spaces. Further, he had no objection if that was included as a condition of approval. Mayor Pro Tem Seymore asked how many employees they would have. Mr. Lebanoff thought they would have one or two employees at all times. The tenants would have the first three spaces on the west side, and then, the three spaces directly through his opening to them so that their vehicles will be visible. The public hearing was opened. Mayor Luebben asked if there was anyone who wished to speak in favor or against the item. The public hearing was closed. After discussion, Condition No. 12 was amended to read: "There shall be no vehicle parking on the entrance driveway of the subject site. All vehicles shall be parked on 5 ~8 CITY COUNCIL MINUTES MARCH 12, 2007 designated striped parking spaces. There shall be no more than six (6) spaces assigned to this tenant, whether employee or rental car". It was moved by Mayor Pro Tem Seymore and seconded by Mayor Luebben, that the City Council adopt the Resolution by title only, approving Amendment to Conditional Use Permit No. 76-14, subject to the conditions in Exhibit "A," as amended. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Mills, Narain, Seymore and Luebben NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING AMENDMENT TO CONDITIONAL USE PERMIT NO. 76-14 -WITH CONDITIONS. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. It was moved by Mayor Pro Tem Seymore and seconded by Mayor Luebben, to approve Consent Calendar Items No. 4 through 12. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Mills, Narain, Seymore and Luebben NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 4: APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF FEBRUARY 26, 2007. Recommendation: That the City Council approve the Minutes of the Meeting of February 26, 2007, as submitted. Item No. 5: MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 6: APPROVAL OF ADVANCE FUNDING FOR AN ILJAOC INTERMEDIATE CROSSROADS SERVER. Recommendation: That the City Council: 1) Approve the increase in revenues in the General Fund 3525-11 (other grants) in the amount of $5,000; and 2) Approve the transfer from the General Fund (2200-11) in the amount of $5,000 to the Equipment Replacement Fund (1200-90); and 3) Approve the appropriation of $5,000 from the fund balance of the Equipment Replacement Fund to account 4305-90-656-35 for the n purchase, setup, and configuration of an intermediate computer server. Item No. 7: APPROPRIATION INCREASE FOR TRAFFIC SIGNAL MAINTENANCE CONTRACT. Recommendation: That the City Council: 1) Appropriate $42,000 from the unreserved fund balance of the Lighting District Fund (Fund 25) to Account No. 4187-25-215-07; and 2) Increase estimated revenues in the Lighting District Fund by $42,000 to Account No. 3711-25 (Expense Reimbursement). 6 3~9 CITY COUNCIL MINUTES MARCH 12, 2007 Item No. 8: AWARD OF CONTRACT FOR THE CONSTRUCTION OF A GATEWAY MONUMENT SIGN ON BALL ROAD AT THE EAST CITY LIMITS, PUBLIC WORKS PROJECT NO. 2006-25. Recommendation: That the City Council: 1) Award a contract for Public Works Project No. 2006-25, Construction of a Gateway Monument Sign on Ball Road at the East City Limits, in the amount of $28,000, to the lowest responsible bidder Bravo Sign and Design Inc., Anaheim, California; and 2) Authorize a contingency of $2,800 (10% of Bid Amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. Item No. 9: AWARD OF CONTRACT FOR THE IMPROVEMENT OF MOODY STREET FROM NORTH CITY LIMIT TO LINCOLN AVENUE PUBLIC WORKS PROJECT NO. 2005-15. Recommendation: That the City Council: 1) Award a contract for the Improvement of Moody Street from North City Limit to Lincoln Avenue, Public Works Project No. 2005- 15, in the amount of $924,924, to the lowest responsible bidder All American Asphalt, Corona, California; and 2) Authorize a contingency of $138,000 (15% of Bid Amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. Item No. 10: ADOPTION OF AMENDMENT NO. 12 TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY MASTER FUNDING AGREEMENT. Recommendation: That the City Council approve Amendment No. 12 to Cooperative Agreement No. C-95-970 with the Orange County Transportation Authority and authorize the Mayor to execute said agreement. Item No. 11: APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2006-07 FOR WARRANTS NO. 79740 THROUGH 79923. Recommendation: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2006-07. Recreation & Park District Matters: Item No. 12: AWARD OF CONTRACT FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT IN VARIOUS CITY PARKS. PUBLIC WORKS PROJECT NO. 2006-26. Recommendation: That the City Council, acting as ex-officio Governing Board of Directors for the Cypress Recreation and Park District: 1) Increase estimated revenues by $53,988 in the Recreation and Park District Fund (Account No. 3525-12), received through the Workforce Housing Reward Program as authorized by City Council on February 27, 2006, for purchase and installation of playground equipment at Evergreen Park; and 2) Appropriate $53,988 from Recreation and Park District's unreserved fund balance to Account No. 4186-12-500-29 for the purchase and installation of playground equipment at Evergreen Park; and 3) Find that the U.S. Communities Master Intergovernmental Purchasing Agreement satisfies the City's bid process, and award a contract to Landscape Structures for the purchase of playground equipment, through the U.S. Communities Intergovernmental Purchasing Agreement, in the amount of $203,098.23; and 4) Award a contract for the Installation of Playground Equipment in Various City Parks, in the amount of $192,900, to the lowest responsible bidder Green Giant Landscape, Inc., La Habra, California; and 5) Authorize a contingency of $17,361 (9% of Bid Amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. END OF CONSENT CALENDAR 7 ~J ~ V CITY COUNCIL MINUTES MARCH 12, 2007 ORDINANCES: Item No. 13: INTRODUCTION OF ORDINANCE ADDING SECTION 3-4 TO CHAPTER 3 OF THE CITY'S MUNICIPAL CODE RELATED TO ANIMAL CONTROL AND BARKING DOGS. The Administrative Services Manager provided background information on this item and compared the current and proposed nuisance abatement processes. The City Council was asked to consider four options: 1. Adopt the Ordinance outright, implementing the new nuisance abatement process. 2. Adopt the Ordinance, for aone-year trial basis. 3. Not adopt the Ordinance, and remain under the current nuisance abatement process. 4. Customize an Ordinance of the City's own, without County enforcement. Jennifer Phillips, Director of the Orange County Animal Control, was present to answer any questions. Mayor Luebben thanked staff for providing additional research. In looking at the options, he felt that the County does need to help neighbors who truly do have a problem with a barking dog, while still trying to provide some protection for the dog owners. Mayor Luebben preferred Option 2, with staff providing a history of how the process has worked, the City's experience, usage and cost. Council Member Bailey stated that he also liked Option 2 and felt it was a positive and proactive approach to the problem. He was also concerned with the due process aspect, but thought that after a year with the City Council receiving a report on how well it has worked with input from the participants and those cited, it would be great. Council Member Narain stated that the issue is whether residents like continuously barking dogs for thirty minutes to an hour. For most, it would be really difficult to bring a complaint against a neighbor. He questioned the City Attorney about penalties for false complaints. The City Attorney indicated that perjury is a felony, which could possibly include the potential for incarceration. Council Member Narain stated that he also favored Option 2. Council Member Mills commented about the burden of proof concerns expressed at the last meeting. He is satisfied that there are sufficient safeguards in place in the ordinance so that code enforcement personnel has the discretion, based upon what their findings are, to either issue or not issue a citation. They can also counsel the dog owner and provide tips, suggestions, etc. on how to deal with the situation. It was moved by Mayor Luebben and seconded by Mayor Pro Tem Seymore, that the City Council introduce for first reading the Ordinance by title only, adding Section 3-4 to Chapter 3 of the City's Municipal Code related to animal control and barking dogs, and directed staff to come back in one year with a report from those who participated in the process. *:.r. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Bailey, Mills, Narain, Seymore and Luebben NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None s 3fi1 CITY COUNCIL MINUTES MARCH 12, 2007 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, ADDING SECTION 3-4 TO CHAPTER 3 OF THE CODE OF THE CITY OF CYPRESS RELATING TO ANIMAL CONTROL AND BARKING DOGS. NEW BUSINESS: No items. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. Young Chai, Cypress Chamber of Commerce, provided an update on Chamber activities. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Luebben requested reports from the Council Members on their respective committee assignments. Manor Pro Tem Seymore: Attended the reception for the new City Manager. Attended the Orange County Division, League of California Cities meeting. Council Member Mills: Attended a legislative meeting at the Joint Forces Training Base in Los Alamitos. Attended the Orange County Division, League of California Cities meeting. Council Member Narain: Attended the reception for the new City Manager. Council Member Narain reported on his attendance and involvement at various community events and activities. Council Member Bailey: Attended the reception for the new City Manager. Council Member Bailey reported on his attendance and involvement at various community events and activities. Manor Luebben: Attended aCity/Cypress School District Joint Steering Committee meeting. Will meet with Anaheim Union High School District representatives, along with Council Member Bailey, on March 13, 2007. Attended Orange County Sanitation District Steering Committee and Board meetings. Attended the reception for the new City Manager. Met with Navy representatives, along with Council Member Mills, regarding issues at the golf course. Mayor Luebben reported on his attendance and involvement at various community events and activities. 9 CITY COUNCIL MINUTES MARCH 12, 2007 ITEMS FROM CITY MANAGER: The City Manager thanked Bobby Blackburn, Doug Dancs and Laura Detweiler for their recent efforts at the Cypress Theater. Mayor Luebben asked about the City's Pavement Management Program. The City Manager discussed the City's program and how there is a computer program that looks at each street so that repair can be tailored to the type needed to prolong the life of the street. He stated that only one percent of the City's streets are in poor condition, which is pretty rare in today's cities. The City Manager indicated that there are a number of cities that put very few general fund dollars into streets. Through the guidance of Richard Storey, the City has been programming infrastructure dollars, both for streets and buildings etc„ so the City is way ahead of the game. Mayor Pro Tem Seymore commented that one of the good things about the new Measure M is that matching funds can be cut by 25% by having a Pavement Management Program and the Signal Synchronization program. Mayor Luebben asked about having boards announcing what agency and funds are responsible at the various project sites. The City Manager reported that this was being addressed by Public Works. ADJOURNMENT: Mayor Luebben adjourned the meeting at 8:55 p.m. to a Special Meeting on Monday, March 19, 2007, beginning at 5:30 p.m. in the Executive Board Room. MAYOR OF THE CITY OF CYPRESS ATTEST: ~U~~~-~-~.~ Cc~G~r~ CITY CLERK OF THE CITY OF CYPRESS 10