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Minutes 91-05-20 -nn V MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD May 20, 1991 An Adjourned Regular Meeting of the Cypress City Council was called to order at 5:06 p.m. on Monday, May 20, 1991, in the Administrative Conference Room, West Wing, Cypress City Hall, 5275 Orange Avenue, Cypress, Mayor Walter Bowman presiding. PRESENT: Councilmembers Kerry, Nicholson, Partin and Bowman ABSENT: Councilmember Age Also present were City Manager/City Clerk Darrell Essex, City Attorney Jerry Patterson and staff members Bacock, DeCarlo, Eynon, Herbon, Hill, Johnson and Storey. ORAL COMMUNICATIONS: For Matters on the Agenda. No one wished to speak. WORKSHOP SESSION: 1. Discussion of Cultural Arts Assessments Committee. The Director of Recreation & Parks and the Recreation Services Manager explained that they wished to provide a credible study on the needs of cultural arts and asked for direction from the Council. Mr. Johnson expressed the desire to form a committee to obtain community input by surveying the area and asking residents what they feel should be in the Cultural Arts program for the next few years. The committee may consist of 20 to 25 citizens and the goal would be to report to the Council stating what the people of Cypress want. The object of the survey will be to ask surrounding business and community organizations and citizens what they think the City should have in the way of cultural arts. After some discussion on the committee, representation of all points of views and the starting point, the City Manager suggested that if a true assessment is desired, a consultant should be hired with the request that they return to Council with a procedure, a sample questionnaire and let the marketing firm advise Council on the best procedure to follow. COUNCILMEMBER AGE ARRIVED AT 5:20 P.M. Mayor Bowman suggested that there be a committee formed to furnish ideas for the questionnaire and to work in conjunction with the preparation of the survey. The Councilmembers will talk with people to generate interest in being committee members. Councilmember Kerry advised that the City should also look at the needs of surrounding communities. The City Manager commented that a committee would be solicited by mid-June to help assess ideas to be included in the survey. The City Attorney advised that the committee should have a specific goal and a term of office. 2. Discussion of Fire Equity Study. The City Manager advised that the Council's action on May 28, 1991 will be their concurrence to proceed with Phase II to look at a new organizational structure. 3. Discussion of Recyclinq Proqram and Loqo. Ms. Jamie Herbon presented several samples of the proposed recycling logo. After discussion of the various logos, Ms. Herbon will request the artist to incorporate Council's suggestions. She also reported that the City does not have 1 ~5I balanced trash and street sweeping routes and she presented the changes made in those routes in some areas of the City. She reported that she has made appointments to speak with approximately 15 community groups about the implementation of the recycling program. 4. Discussion of Survey on Stanton Channel Bike Path. The Acting Public Works Director presented the Council with a proposed survey on the installation of lighting on the bike path and the raising of the block wall fences of certain homes on the bike path. After some discussion, Councilmember Kerry suggested that the report and proposed survey be studied by Council before any conclusions are reached. This item will be placed on the May 28, 1991 agenda for further consideration. 5. Discussion of Ridesharinq Incentives. The City Manager stated that the employee groups will be approached with various incentives for participating in the ridesharing program, which is a part of the plan already approved by Council. The Personnel Director explained the various incentives and that anyone who carpools 75% of the time is eligible for an incentive. Mayor Bowman asked what the businesses in the Cypress Business Park and what other cities are doing and he did not want to make a decision on the incentive program until additional information was made available to the Council. This item will be on the May 28, 1991 Agenda. 6. Discussion of Pending Legislation. The City Manager advised that if S.B. 944 passes as currently written, the City will receive about $400,000 in additional revenues from simulcast wagering. After some discussion on the bill, the City Attorney stated that he will be in Sacramento this week and could do some research. Mayor Bowman suggested that a mechanism be set up to apprise Council of any legislation affecting the City. The City Attorney proposed that a request be placed with the author of the bill and the chair of each of the committees on the assembly and the senate side to notify the City if that provision changes. Councilmember Age stated that the City needs to be protected if there is to be no live racing at the track. Mayor Bowman suggested that a letter be written to the Los Alamitos race course management asking them to inform us of any racing legislation affecting the City and copy Senator Green and Assemblywoman Allen. 7. Discussion of Status of the Landscaping of Parkways on Cerritos/Denni/Katella. The City Manager stated that there are six more feet of parkway on Cerritos and part of Katella impacting several property owners. This difference will affect the negotiations taking place on the change in fencing material requested by Dye Equity, Inc. Dye is requesting that the fence be built and the bushes be planted in front of the fence on the City's right of way. The Planning Director referred to a letter received from Dye and will provide a copy of that letter to the Council with a cover letter discussing the maintenance of the parkways. The City Manager clarified that the City would not negotiate with Dye until Council had an opportunity to study the situation. Councilmember Nicholson asked for locations of local Dye golf courses. This item will be on the May 28, 1991 agenda. 2 )C',~ RECESS: Mayor Bowman recessed the meeting at 6:31 p.m. and reconvened the meeting with all Councilmembers present at 6:35 p.m. 8. Discussion of 1991/92 Budget Issues. Mayor Bowman expressed concern regarding the upward spiral of wage increases and the fact that sales tax revenues are down 13% from last year. The Mayor stated that revenues have to be increased and expenditures have to be controlled. Councilmember Kerry stated one way to control the budget was to use contract services and to curb overtime. Mayor Bowman stated he saw a problem with the way the budget was being balanced and he suggested the departments indicate to Council how they can reduce the budget so it is balanced with revenues. The Finance Director explained that the proposed onetime revenues are to pay for what is being taken from the general fund, which was the immediate goal. What MSI has recommended for replacement funds has been deferred. Mayor Bowman commented that he did not have a problem .with the suggested increases in fees and services to those items that are to cover operating costs but then a comparable across-the-board decrease in expenditures has to be undertaken. He requested that all options for decreasing expenditures be presented to Council, such as freezing salaries and positions. Councilmember Kerry suggested that information be acquired from other cities. The question of booking fees was discussed along with monetary requests from nonprofit groups. Councilmember Kerry suggested a hiring freeze. Mayor Bowman was in favor of an immediate hiring freeze and requested that all information from other cities and reports be made available to Councilmembers. It was moved by Councilmember Kerry and seconded by Councilmember Age to freeze hiring between now and the June 10 Council meeting. Mayor Bowman asked that this item be placed on the May 28 agenda. Councilmember Kerry withdrew her motion and Councilmember Age withdrew her second so this item would be placed on the May 28 agenda. After some discussion, the City Attorney advised that the Council direct the City Manager to provide the Council with a report on the possibility of wage and salary freezes. ORAL COMMUNICATIONS: For Matters Not on the Agenda. No one wished to speak CLOSED SESSION: Mayor Bowman recessed the meeting at 7:36 p.m. to enable the Council to enter into Closed Session. The meeting reconvened at 8:00 p.m. with all Councilmembers present. ADJOURNMENT: Mayor Bowman adjourned the meeting at 8:00 p.m. to Tuesday, May 28, 1991 at 4:30 p.m. in the Administrative Conference Room. Gu~~lc,.. MAYOR OF THE CI Y OF CYPRESS ATTEST: CITY C E OF THE CI OF CYPRESS 3