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Agenda 2007-04-23 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, APRIL 23, 2007 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. EXECUTIVE BOARD ROOM 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR PHIL LUEBBEN MAYOR PRO TEM/AGENCY VICE CHAIR TODD SEYMORE COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER LEROY MILLS COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. April 23, 2007 Page 2 WORKSHOP PAVEMENT MANAGEMENT PROGRAM SESSION Recess the meeting to Closed Session. CLOSED CITY OF CYPRESS ITEMS: SESSION CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Agency Negotiators: John B. Bahorski, Richard Storey Employee Groups: Cypress Employees’ Association Cypress Maintenance Employees’ Association RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS Present Certificate of Special Recognition to Lexington Junior High School in Recognition of Being Selected as a 2007 California Distinguished School Present Certificate of Special Recognition to Cypress High School in Recognition of Being Selected as a 2007 California Distinguished School Present Proclamation to the American Cancer Society Relay for Life, Proclaiming May 1, 2007 as “Paint Your Town Purple Day” in the City of Cypress April 23, 2007 Page 3 REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS (1) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. 1. PUBLIC HEARING REGARDING TENTATIVE TRACT MAP NO. 17173, A REQUEST TO CREATE A ONE-LOT SUBDIVISION FOR CONDOMINIUM PURPOSES ON THE PROPERTY LOCATED AT 5591-5597 SPRAGUE AVENUE IN THE RM-15 RESIDENTIAL MULTIPLE-FAMILY ZONE. Prepared by: Doug Hawkins, Associate Planner Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Tentative Tract Map No. 17173, subject to the conditions in Exhibit “A.” A Resolution of the City Council of the City of Cypress, Approving Tentative Tract Map No. 17173 - With Conditions. April 23, 2007 Page 4 CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (2 - 13) 2. APPROVAL OF MINUTES Meeting of April 9, 2007. Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 4. PROCLAIMING MAY 1, 2007 AS “PAINT YOUR TOWN PURPLE DAY” IN THE CITY OF CYPRESS. Prepared by: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially proclaim May 1, 2007 as “Paint Your Town Purple Day” in the City of Cypress. 5. PROCLAIMING THE WEEK OF MAY 13-19, 2007 AS “NATIONAL POLICE WEEK” IN THE CITY OF CYPRESS. Prepared by: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially proclaim the week of May 13-19, 2007 as “National Police Week” in the City of Cypress. April 23, 2007 Page 5 6. CONSIDERATION TO ADOPT A RESOLUTION IN SUPPORT OF THE GROUNDWATER REPLENISHMENT SYSTEM WATER PURIFICATION PROJECT. Prepared by: June Liu, Administrative Services Manager Recommended Action: That the City Council adopt the Resolution by title only, title as follows, in support of the Groundwater Replenishment System and the efforts of the Orange County Water and Sanitation Districts to identify and develop alternative sources for safe, reliable water supplies for Orange County. A Resolution of the City Council of the City of Cypress, in Support of the Groundwater Replenishment System. 7. REQUEST FOR PARTIAL REFUND – PARK FEE. Prepared by: Ted Commerdinger, Acting Director of Community Development Recommended Action: That the City Council grant the request for a partial refund of a park fee. 8. APPROVAL OF A REQUEST TO SEEK A SIX (6) MONTH EXTENSION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONTRACT NO. KC06658 FOR MOODY STREET IMPROVEMENTS AS WELL AS A REQUEST TO RECAPTURE PROGRAM INCOME FUNDS IN CONJUNCTION WITH CDBG CONTRACT NO. KC06657 FOR THE HOME ENHANCEMENT LOAN PROGRAM. Prepared by: Steve Clarke, Redevelopment Project Manager Recommended Action: That the City Council approve a request to seek a six (6) month extension of Community Development Block Grant (CDBG) Contract No. KC06658 for Moody Street Improvements and to seek recapture of $15,214.60 in Program Income funds in conjunction with CDBG Contract No. KC06657 for the Home Enhancement Loan Program. April 23, 2007 Page 6 9. APPROPRIATION OF FUNDS FOR A REPLACEMENT CRIME ANALYSIS MAPPING SOLUTION. Prepared by: Rick Hicks, Chief of Police Recommended Action: That the City Council appropriate $24,780 to account number 4305-90-656-35 from the Equipment Replacement Fund, for the purchase of a Crime Analysis Mapping Solution. 10. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE REPLACEMENT OF ELECTRICAL PANELS AT MAINTENANCE YARD, PUBLIC WORKS PROJECT NO. 2006-24. Prepared by: Jim Gorin, Associate Engineer Recommended Action: That the City Council approve the plans and specifications for the Replacement of Electrical Panels at Maintenance Yard, Public Works Project No. 2006-24. 11. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF MARCH, 2007. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of March, 2007. 12. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2006-07 FOR WARRANTS NO. 80387 THROUGH 80577. Prepared by: Richard Storey, Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2006-07. April 23, 2007 Page 7 Recreation & Park District Matters: 13. DIRECT GRIFFIN STRUCTURES INC. TO ENTER INTO CONTRACT WITH GM BUSINESS INTERIORS AND MITY-LITE FOR PURCHASE OF FURNITURE, FIXTURES AND EQUIPMENT FOR THE CYPRESS COMMUNITY CENTER MODERNIZATION AND EXPANSION PROJECT NUMBER 2005-35. Prepared by: Laura Detweiler, Recreation and Community Services Director Recommended Action: That the City Council, acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District: 1) Dispense with the bid process in favor of cooperative purchasing pursuant to Cypress City Code Section 21A-10, paragraph (e), and award a contract for the purchase of furniture, fixtures and equipment through the County of San Bernardino Furniture Purchasing Agreement for the Cypress Community Center Modernization and Expansion, in the amount of $100,351.44 to GM Business Interiors, Riverside, CA; and 2) Dispense with the bid process in favor of cooperative purchasing pursuant to Cypress City Code Section 21A-10, paragraph (e), and award a contract for the purchase of furniture, fixtures and equipment through the California Multiple Award Schedule Program (CMAS) for the Cypress Community Center Modernization and Expansion, in the amount of $39,459.65 to Mity-Lite, Orem, UT; and 3) Authorize Griffin Structures, Inc. as Project Manager to act to procure furniture, fixtures and equipment for the Cypress Community Center Modernization and Expansion Project on behalf of the City of Cypress with the selected vendors. END OF CONSENT CALENDAR April 23, 2007 Page 8 ORDINANCES (14) 14. ADOPTION OF AN ORDINANCE TO DESCRIBE THE PROGRAM OF THE CYPRESS REDEVELOPMENT AGENCY TO ACQUIRE REAL PROPERTY BY EMINENT DOMAIN, PURSUANT TO THE REQUIREMENTS OF SENATE BILL 53. Prepared by: Steve Clarke, Redevelopment Project Manager Recommended Action: That the Cypress City Council introduce for first reading by title only, title as follows, an Ordinance conforming to the requirements of Senate Bill 53, Chapter 591 of Statutes of 2006, as codified in California Health and Safety Code Section 33342.7, to describe the program of the Cypress Redevelopment Agency to acquire real property by eminent domain. An Ordinance of the City Council of the City of Cypress, Conforming to the Requirements of Senate Bill 53, Chapter 591 of Statutes of 2006, as Codified in California Health and Safety Code Section 33342.7, to Describe the Program of the Cypress Redevelopment Agency to Acquire Real Property by Eminent Domain. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. April 23, 2007 Page 9 No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, May 14, 2007, beginning at 5:00 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this th 19 day of April, 2007. ________________________________ Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, APRIL 20, 2007, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.