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Minutes 93-06-21 t J? MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD June 21, 1993 The Adjourned Regular Meeting of the Cypress City Council was called to order at 7:13 p.m., Monday, June 21, 1993, in the Administrative Conference Room, West Wing, City Hall, 5275 Orange Avenue, Mayor Gail Kerry presiding. PRESENT: Councilmembers Age, Bowman, Nicholson, Partin and Kerry ABSENT: None Also present were City Manager/City Clerk Darrell Essex and City Attorney John Cavanaugh. ORAL COMMUNICATIONS: No one wished to speak. CLOSED SESSION: Mayor Kerry immediately recessed the meeting to enable Council to enter into a Closed Session to discuss matters of personnel and litigation. RECESS: The Council meeting was recessed at 7:50 p.m. to allow the Councilmember to reconvene in the Conference Room at the Cypress Senior Center, 9031 Grindlay Street, Cypress. The meeting reconvened at 8:02 p.m. with all Councilmembers present. Also present were the City Manager/City Clerk, the City Attorney and staff members Bacock, Barrett, DeCarlo, Donovan, Eynon, Storey and Wicker. WORKSHOP SESSION: Continued Consideration of Fiscal Year 1993/94 Budget. The City Manager advised that staff had not prepared a presentation from each department head but would have Council proceed with their discussion and staff was ready to respond to any questions posed by Council. Charts had been prepared showing amounts submitted in an attempt to balance the original budget. The Finance Director explained each chart, including the 5% and 7-1/2% cut options used to balance the budget, listing each department, and the City's major funding and service levels. He reported that the sales tax revenue is down significantly. Responding to questions from Council, the Finance Director replied that currently street sweeping fees are only charged for residential units and if residential property owners and all commercial site owners were charged $2.50, there would be an additional $250,000 in revenue to the City. At Mayor Kerry's request, the Finance Director explained where the cuts would occur at the 5% and the 7-1/2% levels, which would include reductions in personnel, supplies, capital projects and outlays, community donations, contractual services and in the street maintenance program. Councilmember Bowman expressed a desire to consider the 5% budget reduction, not the 7-1/2%, which proposed several personnel cuts. The City Manager then presented the Legislative budget, which has been increased by 4%, and he explained the costs included in support services. With the presentation and explanation of the Administration budget, the City Manager stated that the Print Shop was a needed service because of the City's administrative requirements and the need for prompt service. Council suggested that the Print Shop function become more competitive and consider some contract services in the future. Council had no questions for the Finance Department. Police Chief Wicker presented the Police Department budget and informed Council of cuts in overtime, travel and meeting expenses, training, and in various associations and conferences. He mentioned the positions that have gone unfilled which resulted in some wage and benefit savings. He addressed 1 f... ? ^ ~ Council's specific questions on the preferred length of shift and overtime and other questions regarding Police Department activities. Chief Wicker reported on discussions held with neighboring jurisdiction on possible consolidation of certain police services. The Planning Director responded to questions from Council about the Planning Department, Advance Planning and Redevelopment activities, specifically Lincoln Avenue. She responded to questions on department staffing and the requirements of municipal planning as it related to State requirements. RECESS: Mayor Kerry recessed the meeting at 9:50 p.m. and she called the meeting back to order at 10:05 p.m. with all Councilmembers present. On the Public Works Engineering Department, the Finance Director explained that the proposed street lighting is offset by augmentation funds from the Street Lighting District. Regarding Public Works Maintenance, the City Manager and Assistant City Manager commented on the possibility of obtaining bids on contracting out auto mechanic services, Civic Center landscape maintenance and Civic Center custodial services. The Recreation and Park Director answered questions from Council concerning the various Cultural Arts programs, Civic Theater facility and some revenue- bearing programs, such as excursions and classes. On the maintenance of the Recreation & Park buildings, it was suggested that contract services be considered. The Finance Director advised that several one-time revenue sources were used to balance this year's budget, including Mello-Roos, Civic Center Refinancing, AB 2766 and a Parks District loan. The Finance Director clarified that the budget process this fiscal year is the same as in previous years; each department head submits requests and possible revenue sources are discussed. Councilmember Bowman recommended that the cash shortage be addressed, additional cuts calculated, additional revenue generated and the difference taken from the reserve to balance the budget for this fiscal year. He also recommended that a citizens committee be formed so they become involved in an ongoing budgetary process. Due to the lateness of the hour, it was moved by Councilmember Nicholson and seconded by Councilmember Bowman to continue the meeting past the hour of 11:30 p.m. and hearing no objection, Mayor Kerry so ordered. Councilmember Bowman recommended charging all street sweeping users a fee of $2.50 and then initiate a study so it would be more equitable for the non- residential users. He suggested that each Councilmember submit the name of a citizen to act on the Cypress Fiscal Advisory Committee at the next Council meeting. It was moved by Councilmember Bowman and seconded Councilmember Age to increase the street sweeping fee to $2.50 per month for all users, residential and non-residential. Mayor Kerry will vote "no" on this item because it is a cost to the citizens. The motion carried by the following vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Nicholson and Partin NOES: 1 COUNCILMEMBERS: Kerry ABSENT: 0 COUNCILMEMBERS: None It was moved by Councilmember Partin and seconded by Councilmember Age to increase the franchise fee on trash collection. Councilmember Bowman stated he would abstain from the vote because he does business with the trash company. The motion carried with the following vote: AYES: 3 COUNCILMEMBERS: Age, Nicholson and Partin NOES: 1 COUNCILMEMBERS: Kerry ABSENT: 0 COUNCILMEMBERS: None ABSTAINED: 1 COUNCILMEMBERS: Bowman It was moved by Councilmember Bowman and seconded by Councilmember Age to balance the budget by taking the remaining shortage from the reserves. Mayor Kerry remarked that the Aerospace decision, the ADA situation, possibly the 2 r, , storm drains, street maintenance and the balancing of the budget is not considering any of those items and she would vote "no". The motion carried by the following vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Nicholson and Partin NOES: 1 COUNCILMEMBERS: Kerry ABSENT: 0 COUNCILMEMBERS: None It was moved by Councilmember Bowman and seconded by Councilmember Age to eliminate the Cypress Newsletter and non-profit contributions. The motion unanimously carried by the following vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None It was moved by Councilmember Partin to impose a 3% utility users fee. Councilmember Bowman remarked that he would like to consider Councilmember Partin's motion after some input from the Cypress Fiscal Advisory Committee. Councilmember Partin withdrew his motion. It was moved by Councilmember Bowman and seconded by Councilmember Partin to form a Committee, with each Councilmember nominating an individual, hold study sessions to address all fiscal issues, including next year's, and determine what service levels could~be cut and what revenues are needed to balance the budget. The Committee is to provide their report to Council 90 days after the State budget is settled. Staff will present a suggested outline of tasks for the Committee for Council's review at June 28, 1993 meeting. AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None At the Council's direction, staff will provide their recommendation regarding the "Golden Handshake" at the Council meeting of July 12, 1993. The City Manager addressed the issue of the Financial Analyst I/II for Council's reconsideration. It was requested that Council rescind the action taken at the June 14 meeting because there have been questions about the recruitment process on the position. It was moved by Councilmember Bowman and seconded by Councilmember Partin to place the Financial Analyst I/II class specification on the agenda. The motion unanimously carried by the following vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None It was moved by Councilmember Partin and seconded by Councilmember Bowman to combine the Financial Analyst I and II into one position. The motion carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None ADJOURNMENT: Mayor Kerry adjourned the meeting at 12:00 a.m. MAYOR OF THE CITY RESS ATTEST: CITY F CI OF CYPRESS 3