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Minutes 93-06-28 :,r , MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL Held June 28, 1993 The Regular Meeting of the Cypress City Council was called to order at 5:30 p.m., Monday, June 28, 1993, in the Council Chamber, 5275 Orange Avenue, Cypress, Mayor Gail Kerry presiding. PRESENT: Councilmembers Age, Bowman, Partin and Kerry ABSENT: Councilmember Nicholson Also present were City Manager/City Clerk Darrell Essex, City Attorney John Cavanaugh and staff members Bacock, Barrett, DeCarlo, Donovan, Eynon, Storey and Wicker. ORAL COMMUNICATIONS: For Matters on the 5:30 P.M. Agenda. No one wished to speak. CONSIDERATION OF AWARD OF CONTRACT FOR THE PURCHASE OF A PANABOARD FOR THE EMERGENCY OPERATIONS CENTER (E.O.C.): The Police Chief summarized the staff report dated June 14, 1993, which advised that the E.O.C. is currently not equipped with any type of chalkboard, white board or easel. In the event that the E.O.C. had to be activated, there would be no effective means for the staff to conduct the necessary briefings, debriefings, updates, etc.; therefore, three informal bids were obtained for electronic print boards. It was moved by Councilmember Partin and seconded by Councilmember age to approve the purchase of the Panasonic Panaboard Electronic Print Board from Advanced Office Services, 1342 East Edinger Avenue, Santa Ana, CA 92705 and the transfer of funds of $1,309 plus tax and shipping (not to exceed $1,500) from Account 4166-11-174-05 to Capital Outlay Account 4309-90-657-36. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ASSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF AWARD OF CONTRACT FOR THE CYPRESS SENIOR CENTER MUSIC/PAGING SYSTEM: The Recreation and Park Director reviewed the staff report dated June 21, 1993, which indicated that 10 communications equipment vendors were sent Requests for Quotation for equipment and installation of the Cypress Senior Center Music/Paging System and only one response was received. There were -three primary reasons why the other contacted vendors did not submit and the City Purchasing Officer feels that the same results would occur on a re-bid effort. It was moved by Councilmember Partin and seconded by Councilmember Bowman that the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, award the contract to United Communications Technology, Corona, CA 91791, in the amount of $34,350 from Account #4187-12-521.24, for the equipment and installation of the Cypress Senior Center Music/Paging System. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. 1 r,. ~ - ~ I CITY COUNCIL MINUTES June 28, 1993 Councilmember Bowman requested that Item No. 11, Consideration of Transfer of Funds Between Council Chamber Capital Projects, be removed for further discussion. It was moved by Councilmember Age and seconded by Councilmember Partin to approve the Consent Calendar Items No. 3 through 14, with the exception of Item No. 11. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson Item No. 3: Motion to Approve City Council Minutes of the Regular Meeting of May 24, 1993. Recommendation: That the City Council approve the Minutes of May 24, 1993, as submitted. Item No. 4.: Motion to Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading. Item No. 5: Consideration of a Resolution Approving the City's Participation in the Housing and Community Development Program with the County of Orange Beginning July 1, 1994 and Ending June 30, 1997. Recommendation: That the City Council adopt the Resolution by title only, title as follows, approving the City of Cypress' participation in the Housing and Community Development Program with the County of Orange. RESOLUTION N0. 4209 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE CITY'S PARTICIPATION IN THE HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WITH THE COUNTY OF ORANGE. Item No. 6: Consideration of Monthly Investment Program for the Month of May 1993. Recommendation: Receive and file. Item No. 7: Consideration of Claim Filed by Ronald Berg dba Beach Creek Apartments. Recommendation: That the City Council officially reject the subject claim and refer it to the City's Claims Administrator, Carl Warren & Co., for appropriate disposition. Item No. 8: Consideration of Design Review Committee's Approval of DRC No. 93-10 - single family home, 5321 Myra Avenue; DRC No. 93-12 - single family home, 5731 Marion; DRC No. 93-13 - single family home, 4252 Emerald Circle; DRC No. 93-14 - single family home, 9351 Alderbury Street and DRC No. 93-15 - single family residence, 5652 Bishop Street. Recommendation: Receive and file. Item No. 9: Consideration of Report of Contract Change Order No. 9 - Senior Citizens Center. Recommendation: It is recommended that the City Council approve C.C.O. No. 9. n Item No. 10: Consideration of Employment List - Assistant Planning Director. Recommendation: Receive and file. Item No. 12: Consideration of Proclamation Commending Major General Daniel J. Hernandez upon his Retirement from his Assignment as Commanding General of the 40th Infantry Division. 2 f - 1~ 1 r'~11 t, ?r J CITY COUNCIL MINUTES June 28, 1993 Recommendation: That the City Council adopt the attached Proclamation Commending Major General Daniel J. Hernandez upon his Retirement from his Assignment as Commanding General of the 40th Infantry and Division and authorize the Mayor to sign. Item No. 13: Consideration of Support for AB 898 Limiting City Liability for Sewer Contamination. Recommendation: That the City Council go on Record in Support of AB 898 and Authorize the Mayor to Sign the Letter of Support to the Appropriate Public Officials. Recreation & Park District Matters: Item No. 14: Consideration of Donation Received for the 6th Annual Multi- Agency Fireworks Celebration. Recommendation: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, formally accept the donation in the amount of $250 from Bixby Ranch Company. END OF CONSENT CALENDAR Regarding the Item No. 11, Transfer of Funds between Council Chamber Capital Projects, Councilmember Bowman had some questions on the current Council Chamber sound system and the inadequacy of the podium microphone. The Assistant City Manager advised that the podium microphones will be relocated because they are now too low and not far enough apart. The primary problems are inadequate speakers and open microphones without proper sound suppression. It was moved by Councilmember Bowman and seconded by Councilmember Age to authorize the transfer of $12,000 from the Sound System Project Account No. 4186-11-437-24 to the Heating and Ventilation and Air Conditioning Project Account No. 4186-11-458-24. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson ORDINANCES (Second Reading) & RESOLUTIONS: None CLOSED SESSION: Mayor Kerry recessed the meeting at 6:00 p.m. to allow the Council to enter into Closed Session for matters of personnel and litigation. The meeting reconvened at 7:31 p.m. with all Councilmembers present, except Councilmember Nicholson. Also present were staff members Bacock, Barrett, DeCarlo, Donovan, Eynon, Storey and Wicker. 7:30 P.M. SESSION: PLEDGE OF ALLEGIANCE: The pledge was led by Colonel Ghormley of the Los Alamitos Air Station. PRESENTATIONS: Colonel Ghormley, Los Alamitos Air Station, advised the Council that there is a letter coming, signed by Brigadier General Brandt, explaining that the Air Installation Compatible Use Zone (AICUZ) study and the air station projects are mutually exclusive. They have been meeting with the developers and they sincerely appreciated the support received from the City. Mayor Kerry requested information from the air station on the base emergency hospital. Colonel Ghormley announced that the July 4th celebration will again be held at the Los Alamitos Air Station and he invited everyone to attend. Mayor Kerry presented a Community Service Plaque to Lynda Lacayo, former Cultural Arts Commissioner. 3 ~;._~ryt i'r 1.°" t CITY COUNCIL MINUTES June 28, 1993 The City Manager reviewed the actions taken by the City Council at their 5:30 p.m. session. The City Attorney summarized discussions held with the Council during the Closed Session on a significant exposure to litigation determination and two personnel items on working conditions. ORAL COMMUNICATIONS: For Matters Not on the 7:30 P.M. Agenda Ms. Bernice Place, 6572 Biak Street, Cypress, expressed her thanks to all those people who provided information that helped in the defeat of Measure A. Ms. Mary Ann Jones, 6872 Jonathan Avenue, Cypress, advised that she wished to follow up on the request submitted to Council at the last meeting on a card club ordinance and the payment status of the costs incurred due to the election. The City Manager reported that all the election costs are not yet available. The City Attorney advised that the current ordinance does prohibit gambling in the City of Cypress, including card clubs. The proposed ordinance would have modified that existing ordinance. Mayor Kerry requested that staff send a letter to Ms. Jones, with a copy to Council, on the cost and payment status of the election. ORAL COMMUNICATIONS: For Clarification of matters on the 7:30 P.M. Agenda. Ms. Verna Dodson, 5771 La Jolla Way, Cypress, asked for clarification on the increased street sweeping fee and how condominium complexes would be affected. The City Manager responded that, at this time, each water customer would be billed. Mayor Kerry requested staff consider the multi-tenant use issue and return to Council with some options. CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: AMENDMENT TO ZONING ORDINANCE N0. 93-1, SECTION 14.2.B. PARKING STANDARDS FOR CHILD CARE/DAY CARE USES: Mayor Kerry opened the public hearing. The staff report dated June 21, 1993 requested a continuance. It was moved by Councilmember Age and seconded by Councilmember Bowman to continue this item to the Council meeting of July 12, 1993. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: AMENDMENT TO ZONING ORDINANCE NO 93-3 AMENDING SECTION 9 1 OF THE CYPRESS ZONING ORDINANCE "PERMITTED AND CONDITIONAL USES: RESIDENTIAL ZONES" REQUIRING A CONDITIONAL USE PERMIT FOR ALL SECOND FLOOR BALCONIES IN RESIDENTIAL ZONES: The public hearing was opened by Mayor Kerry. The Planning Director presented the staff reports dated June 3 and 12, 1993, which indicated this item was continued from the June 14 meeting to comply with Council's request to investigate the models for the Sorrento homes development to determine if any of the floor plans included second floor balconies. The inspection revealed that none of the plans included the balconies in their original design. Councilmember Partin mentioned that many homes in his tract had front balconies over the garage and asked if these would now be considered nonconforming uses. The Planning Director replied in the affirmative but the amendment does not have to be all-inclusive. Council can specifically identify balconies in rear and/or sideyards. Councilmember Partin stated he would opt to exempt front balconies built into the house design from the ordinance. Councilmember Bowman concurred with exempting front balconies and to exempt present permitted conforming balconies. The City Attorney suggested a review of the present non-conforming ordinance to determine if it needs to be amended. Mayor Kerry asked if anyone wished to speak in support of or in opposition to the proposed amendment. No one spoke. 4 n J CITY COUNCIL MINUTES June 28, 1993 It was moved by Councilmember Bowman and seconded by Councilmember Age to continue this item to the meeting of July 12, 1993. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONTINUATION OF CONSIDERATION OF PUBLIC HEARING RE: VARIANCE N0. 93-5, REDUCTION IN SIDE YARD SETBACK. 4732 SIMONE WAY: Mayor Kerry opened the public hearing. The City Manager asked the Planning Director to present the staff report dated June 16, 1993. The application represented a request to construct a first and second story addition to an existing single-story dwelling, which will encroach into the required ten foot side yard setback area of the property located at 4732 Simone Way. In accordance with the California Environmental Quality Act, the proposed project had been determined to be categorically exempt, Class 5. One of the reasons the variance is being requested is due to the large size and irregular shape of the lot. Notices of the public hearing were posted, published and mailed to all property owners within a 300-foot radius of the subject property. To date, staff has not received any comments regarding this proposal. Mr. Jim Thury, 21208 Nectar Avenue, Lakewood, representing the owner, stated that because of the irregular shape of the lot, the encroachment into the sideyard is needed. No one wished to speak in favor of or against the application. It was moved by Councilmember Bowman and seconded by Councilmember Partin to close the public hearing, support variance findings B, D and E and approve Variance No. 93-5, subject to conditions. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kery NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson It was the consensus of the Council that the sideyard question be reviewed by staff and brought back to Council. CONSIDERATION OF PUBLIC HEARING RE: AMENDMENT TO CONDITIONAL USE PERMIT N0. 84-8 COCKTAIL LOUNGE WITH FOOD SERVICE 5591 LINCOLN AVENUE: The public hearing was opened by Mayor Kerry who noted the staff report dated June 22, 1993 requested a continuance. It was moved by Councilmember Bowman and seconded by Councilmember Age to continue this item to the July 26, 1993 City Council meeting. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT; 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF PUBLIC HEARING RE: ADOPTION OF THE 1993-94 BUDGET FOR THE CYPRESS RECREATION AND PARK DISTRICT: The public hearing was opened by Mayor Kerry. The City Manager related the process that had been undertaken on the preliminary proposed 1993-94 Cypress Recreation and Park District Budget. The proposed budget included a reorganization to provide for the operation of the new Senior Citizens Center. The Capital Projects Budget included replacing various play equipment, adding lights at various parks, design studies for Arnold Cypress Park, a Cultural Arts Center and Veteran's Park Activity Center. He reported that the City had not received the final impact on Special Districts from the State at this time, but are in a position to recommend that this budget be adopted. Mayor Kerry asked if anyone wished to speak in support of or in opposition to the adoption of the 1993/94 Recreation and Park district budget. No one spoke. 5 . ~ CITY COUNCIL MINUTES June 28, 1993 It was moved by Councilmember Partin and seconded by Councilmember Bowman to close the public hearing and that the City Council, acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, adopt the 1993-94 District Budget as proposed. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONTINUATION OF CONSIDERATION OF SCHEDULING AN INTERVIEW SESSION FOR APPOINTMENT OF AN ALTERNATE TO THE SENIOR CITIZENS COMMISSION: The staff report dated June 23, 1993 advised that the Council had continued this item from the May 10, 1993 meeting. The Mayor suggested that since one Councilmember was absent, perhaps this item should be continued until the entire Council is present. It was moved by Councilmember Age and seconded by Councilmember Bowman to continue this topic to the meeting of July 12, 1993. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONTINUATION OF CONSIDERATION OF RECREATION AND COMMUNITY SERVICES COMMISSIONERS' TERMS EXPIRATION: The City Manager referred to the staff report dated June 24, 1993, which indicated that this item was continued from the last meeting in order to evaluate the attendance records of the four Recreation and Community Services Commissioners, Leo Friedland, Johnnie Perkins, Alfred Prevost and Nancy Trainer, who have all expressed an interest in being reappointed. It was moved by Councilmember Partin and seconded by Bowman to reappoint Recreation and Community Services Commissioners Leo Friedland, Johnnie Perkins, Alfred Prevost and Nancy Trainer for a second term of office to expire on June 30, 1997. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF THE ADOPTION OF THE 1993-94 BUDGET FOR THE CITY OF CYPRESS: The City Manager reported that at the June 21, 1993 City Council Workshop, the preliminary proposed budget was reviewed with the City Manager and each Department Head. After the City Council's review, the City staff received direction to adjust certain expenditure items and pursue certain additional revenue sources. Based on these directions, a proposed budget for the City is being presented for adoption. The City's General Fund will have estimated revenues and other sources totalling $15,122,201 and the proposed budget is $15,531,161 with the balance being appropriated from the fund balance. At the request of Councilmember Age, the City Manager explained the actions taken by the Council at the June 21, 1993 budget workshop in order to arrive at a balanced budget. He also explained the possible impact of the Aerospace decision and the modifications mandated by the American Disabilities Act. Mayor Kerry remarked that six employees will be cut from the City payroll and she felt that the budget was being balanced at the expense of future disasters and the citizens need to understand how the budget is being balanced. Councilmember Partin commented that the City does need to consider improving the maintenance cycle of all streets and buildings and asked that this be a study project for the committee that will be appointed. It was moved by Councilmember Partin and seconded by Councilmember Age to adopt the Resolution by title only, title as follows, approving the annual 6 P f L C ~ ' !1 ~ V CITY COUNCIL MINUTES June 28, 1993 budget for the fiscal year commencing July 1, 1993 and fixing the limitations of expenditures for the several funds and the functions, departments and activities carried on under such funds. Mayor Kerry stated that she will vote "no" on this motion because this is not a balanced budget, the reserves are being used and they have already been reduced dramatically. Councilmember Partin stated that for all practical purposes the budget has been balanced, however, revenues did not meet expenditures and reserves were used. RESOLUTION N0. 4210 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 1993 AND FIXING THE LIMITATIONS OF EXPENDITURES FOR THE SEVERAL FUNDS AND THE FUNCTIONS, DEPARTMENTS, AND ACTIVITIES CARRIED ON UNDER SUCH FUNDS. The motion carried by the following roll call vote: AYES: 3 COUNCILMEMBERS: Age, Bowman and Partin NOES: 1 COUNCILMEMBERS: Kerry ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF APPROVAL OF CITY ENGINEER'S REPORT FOR CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT N0. 1 AND DECLARATION OF INTENTION TO ORDER THE MODIFICATION OF SAID MAINTENANCE DISTRICT N0. 1 FOR FISCAL YEAR 1993-94. CITY OF CYPRESS PROJECT N0. 8615-90: The Public Works Director summarized the staff report dated June 15, 1993, which described Resolution No. 4198 directing the City Engineer to make and file a report with the City Clerk outlining the modifications to the subject landscape maintenance district for the maintenance of the berm landscaping and irrigation system on the north side of the Stanton Channel between Valley View and Knott Streets. Modifications included a proposed assessment of $30,534.56 to the 18 parcels adjacent to the berm landscape area and the City's indirect support costs imposed by the County Auditor-Controller. It was moved by Councilmember Partin and seconded by Councilmember Age to adopt the attached Resolutions, by title only, titles as follow, approving the City Engineer's Report dated June 1, 1993, for Cypress Corporate Center Landscape Maintenance District No 1 and declaring Council's intention to order the modification of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 1993-94, subsequent to a Public Hearing on July 26, 1993, pursuant to the Landscape and Lighting Act of 1972. RESOLUTION N0. 4211 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, APPROVING THE CITY ENGINEER'S REPORT, DATED JUNE 1, 1993, FOR CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT N0. 1 FOR FISCAL YEAR 1993-94 RESOLUTION N0. 4212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, DECLARING COUNCIL'S INTENTION TO ORDER THE MODIFICATION OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT N0. 1 FOR FISCAL YEAR 1993-94, SUBSEQUENT TO A PUBLIC HEARING ON JULY 26, 1993, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF SKATEBOARDING/ROLLER BEADING PROHIBITION: The City Manager advised that this request was generated from the Police Department due to a number of calls from local commercial and educational institutions requesting information as to the prohibition of skateboarding and roller skating/blading. The contacts have expressed concern for property damage, client and patron 7 - f;~ , ~ .4 CITY COUNCIL MINUTES June 28, 1993 harassment and general liability exposure from these activities. The Police Chief sought direction from the Council in drafting an ordinance and creating enforceability prohibiting skate boarding and roller blading in certain areas. Councilmember Age asked for a report on the names of the companies that have lodged the complaints on a month-to-month basis. The Chief reported that the three areas where the majority of complaints have been received are Cypress College, the shopping center at Ball Road and Bloomfield Street and the r . shopping center at Ball Road and Valley View Street. Responding to Councilmember Partin regarding the expense of posting signs, the City Attorney advised that the private property owner would request the signs be placed on the property and agreeable to having the police enforce the ordinance. The Chief reported that he has spoken directly with Cypress College representatives and they would be willing to pay for posting the property and the associated enforcement costs. After some discussion on the types of things to be considered in a draft ordinance, it was moved by Councilmember Age and seconded by Councilmember Partin to continue this item to the August 9, 1993 City Council meeting. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF REVISION OF CITY MANAGER'S CONTRACT: The City Manager advised he does have an existing employment agreement with the City and City Council. It has come to his attention that he has some conversion possibilities within the contract in the current year, which he will analyze and possibly change the contract. He requested a continuance to the next Council meeting. ~m:~.. It was moved by Councilmember Partin and seconded by Councilmember Age to continue this item to the meeting of July 12, 1993. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF APPOINTMENT OF THE CITIZENS FISCAL ADVISORY COMMITTEE: The City Manager reviewed the staff report dated June 23, 1993, which advised that the TEAM discussed the mission of the proposed Citizens Fiscal Advisory Committee and the issues to be addressed by that Committee to provide financial stability to the City of Cypress. Under "Fiscal Issues", the City Manager noted that Item No. 6 should read "Economic Development Strategies" In addition to the issues, it was suggested that an orientation session be held which would include discussions on he City of Cypress budget processes, the differences between public service fiscal policy and private sector fiscal policy, City revenue sources and restricted funding requirements. He reported that Councilmember Nicholson had called into the City Manager's office and nominated Reynold Elkin. Mayor Kerry suggested the topics of discussion include City, Recreation & Park and Redevelopment Agency budgets. Councilmember Bowman suggested that a Chair and Vice-Chair be chosen and a complete analysis of the budget be performed. They should be given a copy of the budget and an organization chart. Councilmember Partin suggested that the City Manager contact each appointee to determine if they will be available on July 12 and a date for the meetings to begin in earnest. Councilmember Age suggested that the Redevelopment Consultant spend an entire meeting with the Committee. The City Manager suggested that the Council meet with the Committee on July 12, 1993 at 5:00 p.m. in the Administrative Conference Room to review the charge and goals and objectives, then provide the documentation. 8 ' ~ r. • n C- ~ ' " ~V .y CITY COUNCIL MINUTES June 28, 1993 The following appointments were made to the Citizens Fiscal Advisory Committee: Councilmember Partin appointed Lawrence Block, Councilmember Age appointed MaryAnn Jones, Mayor Kerry appointed Bob Solheim and Councilmember Bowman appointed Tom Carroll. Mayor Kerry reiterated that Councilmember Nicholson's choice was Reynold Elkin. It was moved by Councilmember Age and seconded by Councilmember Partin to receive and file the report. The City Attorney mentioned that the Committee members might be required to file economic interest statements and he will confirm. Councilmember Bowman recommended that the Committee disband 90 days after their first meeting. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS N0. 4956 - 5199: It was moved by Councilmember Partin and seconded by Councilmember Age to approve the Warrants No. 4956 through 5199 in the amount of $781,787.73. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF PROFESSIONAL SERVICES FOR ADMINISTRATION DEPARTMENT AND CONSIDERATION OF AMENDMENT FOR SOLID WASTE MANAGEMENT SERVICES AMONG THE CITIES OF CYPRESS- LA PALMA LOS ALAMITOS AND SEAL BEACH: The City Manager summarized the staff report dated June 21, 1993, which described the duties and professional services rendered by the part-time contract employee for solid waste management and for other administration projects in the areas of contract administration, surveys, community promotion and budget preparation. This contract assistance continues to be required in the development, implementation and evaluation of solid waste management activities. The City used the contract employee to perform solid waste management services for the Cities of La Palma, Los Alamitos and Seal Beach. These cities have recently approved extending the Agreement through June, 1994. The cities reimburse Cypress on a monthly basis for the number of service hours provided at the contractor's rate, plus a 10% administrative fee. It was moved by Councilmember Bowman and seconded by Councilmember Partin to: 1) authorize the City Manager to extend the Professional Services Agreement for one year, beginning July 1, 1993 and 2) authorize the Mayor and City Clerk to execute the renewal amendments from the cities of La Palma, Los Alamitos and Seal Beach regarding the extension of the Solid Waste Management Services Agreement for the renewal period of July 1, 1993 through June 30, 1994. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson CONSIDERATION OF RENEWAL OF AGREEMENT FOR SHARED COURT LIAISON SERVICES: The City Manager presented the staff report dated June 10, 1993, which indicated that in 1992 the Cypress Police Department entered into an agreement with the Los Alamitos and Seal Beach Police Departments to provide Court Liaison Services for those departments on a contractual basis. In the last year, service levels and the costs for staff time have changed and these changes have been incorporated into the new agreement. It was moved by Councilmember Partin and seconded by Councilmember Age to authorize the City Manager to renew the attached agreement with the Cities of Los Alamitos and Seal Beach to provide Law Enforcement Court Liaison Services on a contract basis. The motion unanimously carried by the following roll call vote: 9 CITY COUNCIL MINUTES June 28, 1993 AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: None Recreation & Park District Matters: CONTINUATION OF CONSIDERATION OF NEW SENIOR CITIZENS CENTER FACILITY USE POLICY: The Recreation and Park Director summarized the staff report dated June 18, 1993, which advised that the Recreation and Community Services Commission had now reviewed the proposed Senior Citizens Center Facility Use Policy. The Commission recommended approval of the facility use policy as recommended by the Senior Citizens Commission, with the exception of the advance reservation stipulation. The Commission recommended that, effective January 1, 1994, reservations must be made not more than one year in advance for residents. It was moved by Councilmember Partin and seconded by Councilmember Age that the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, approve the proposed Senior Center Facility use Policy with the exception that, effective January 1, 1994, reservations must be made not more than one year in advance for residents. The motion unanimously carried by the following roll call vote: AYES: 4 COUNCILMEMBERS: Age, Bowman, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Nicholson RECESS: Mayor Kerry recessed the meeting at 9:50 p.m. to allow the Council to act as the Cypress Redevelopment Agency. The meeting reconvened at 9:50 p.m. with all Councilmembers present. . ORAL COMMUNICATIONS: For Matters Not on the Agenda. No one wished to speak. WRITTEN COMMUNICATIONS: For Matters Not on the Agenda. None were presented. ADJOURNMENT: Mayor Kerry adjourned the meeting at 9:55 p.m. to 5:00 p.m., Monday, July 12, 1993, in the Administrative Conference Room. MAYOR OF HE CITY RESS ATTEST: CIT C 0 E TY OF CYPRESS 10