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Minutes 93-09-13 _+r rr -f _ r i MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD September 13, 1993 The Regular Meeting of the Cypress City Council was called to order at 5:36 p.m. on Monday, September 13, 1993, in the Council Chamber, 5275 Orange Avenue, Cypress, Mayor Gail Kerry presiding. PRESENT: Councilmembers Age, Bowman, Nicholson, Partin and Kerry ABSENT: None ORAL COMMUNICATIONS: For Matters on the 5:30 P.M. Agenda. No one wished to speak. CONSIDERATION OF AMENDMENT N0. 1 TO CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES WITH LOCKMAN & ASSOCIATES: The Acting Public Works Director summarized the staff report dated August 24, 1993, which indicated that the EPA regulations require that municipalities establish storm water management programs, including the implementation of a facility inspection program to identify and eliminate illegal connections of industrial and sewage discharges to storm basin systems. Facility inspection consists of inspection of all open channels within the City limits and underground storm drain facilities greater than 39" in diameter. Seven requests for proposals were received from firms specializing in videotaping underground storm drains. The selection procedures utilized to select the consultant emphasized factors which demonstrated an ability to provide high quality professional services rather than the fee to be charged. These funds are not reimbursable as there are no funding programs available which cover the expense of performing this kind of activity. It was moved by Councilmember Partin and seconded by Councilmember Nicholson to approve Amendment No. 1 to Public Works Project Agreement No. 93-1, with Lockman & Associates, 249 East Pomona Blvd., Monterey Park, CA 91754, to perform television video storm drain inspection as required by the National Pollutant Discharge Elimination System (NPDES) Stormwater Permit Program, as specified in Attachment "A," for a contract amount not to exceed $35,000 and amend purchase order contract number 33108. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF RENEWAL OF CONTRACT FOR MAINTENANCE AND SERVICE OF THE CITY'S HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) EQUIPMENT: The Acting Public Works Director presented the staff report dated August 30, 1993, which described the heating, ventilation and air conditioning (HVAC) preventative and remedial maintenance services with Bear State Air Conditioning Service, Inc. since 1988. Bear State has offered to renew its service contract for two additional years with no increase in their prices. Mayor Kerry asked if the day care center at Texaco Chestnut Park had air conditioning and, if so, they should be included. The City Manager responded that if they have been a part of the previous service contract, they would be included in the new contract. It was moved by Councilmember Age and seconded by Councilmember Partin to authorize the renewal of the maintenance and service contract for the City's heating, ventilation and air conditioning (HVAC) equipment, for a two year period ending September 13, 1995, for preventative maintenance service in the amount of $12,864.00 for two years, and remedial maintenance service at the same rates as last year's contract, to Bear State Air Conditioning Service Inc., 13321 East Alondra Blvd., Santa Fe Springs, CA 90607. The motion unanimously carried by the following roll call vote: 1 r% CITY COUNCIL MINUTES September 13, 1993 AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None At 5:44 p.m., the City Council also convened as the Cypress Redevelopment Agency to act jointly on the following item. CONSIDERATION OF TRAFFIC CONSULTANT SERVICES~FOR SPECIFIC PLAN/GENERAL PLAN CONSISTENCY AND COMPLIANCE WITH MEASURE M TASKS: The Planning Director reviewed the staff report dated September 7, 1993, which advised that the next step in the progressive planning process of the General Plan Update was to ensure that all existing specific plans in the City are consistent with the newly updated General Plan. This is important not only as part of the General Plan implementation process, but to allow the City to comply with the requirements of Measure M. In preparation of the traffic analysis for the City, WPA Traffic Engineers, Inc. became very familiar with the traffic constraints for Cypress and the traffic requirements for the adopted specific plans. It is vital that the specific plans be consistent with the updated General Plan so that the improvements and the fees, to aid in the construction of those improvements, are sufficient to meet the needs. WPA has the background, the expertise and is intimately familiar with the City and the General Plan and can begin work immediately. After a question and answer period, Councilmember Partin suggested that some thought be given to setting a definite date to make Holder Street a thoroughfare. Mayor Kerry disagreed with setting a date at this time, preferring to base the decision on street intersection levels of service . Councilmember Bowman advocated the importance of setting a date so any buyers or sellers of property are aware of the proposed thoroughfare. It was moved by Councilmember Nicholson and seconded by Councilmember Bowman to: 1. Authorize the City Manager to enter into a contract for consultant services with WPA Traffic Engineers, Inc., for the scope of work indicated herein, 2. Appropriate $19,500.00 from the fund balance of the Business Park Traffic Mitigation Fee Fund, Account No. 4189-24-273-07; and 3. Appropriate $8,900.00 from the fund balance of the Lincoln Avenue Redevelopment Area Account No. 4189-37-195-06 and $7,200.00 from the fund balance of the Housing Set-Aside Fund Account No. 4189-36-196-06. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor Kerry removed Item No. 7, Consideration of Budget Reduction Alternate - Early Retirement/Separation Incentive Benefits - Follow-up Plan for discussion during Closed Session. Councilmember Bowman requested that Item No. 9, Consideration of Appointments to the 1993-94 Youth Commission, be removed. It was moved by Councilmember Age and seconded by Councilmember Partin to approve the Consent Calendar Items No. 4 through 13, with the exceptions of Items 7 and 9. The motion unanimously carried by the following roll call vote: 2 J `>~.v i ~ ty ~f CITY COUNCIL MINUTES September 13, 1993 AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Item No. 4: Motion to Approve City Council Minutes of the Regular Meeting of August 23, 1993. Recommendation: That the City Council approve the Minutes of August 23, 1993, as submitted. Item No. 5: Motion to Introduce and/or Adopt all Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading. Item No. 6: Consideration of CATV Commission Recommendation on Modifying Grant Program Criteria to Clarify Eligibility. Recommendation: That the City Council approve the additional Access Grant Program criteria as recommended by the CATV Commission. Item No. 8: Consideration of Appropriation of 1992-93 Encumbrances - City. Recommendation: That the City Council: 1) Authorize appropriations per the attached worksheet (Exhibit A) totalling $3,439,784 to the funds listed below: General Fund 11 $1,477,877 2106 Gas Tax Fund 22 580,871 Intra-Governmental Services Fund 90 410,106 Sanitary Sewer Fund 41 35,995 Civic Center Redevelopment Fund 35 169,152 Low to Moderate Fund 36 3,809 Drainage Fund 26 33,557 Measure M Fund 39 633,447 Lincoln Ave Redevelopment Fund 37 38,415 Race Track Redevelopment Fund 38 56,555 and 2) Authorize estimated revenues for Capital Projects per the attached worksheet (Exhibit B) totalling $285,183 to the City's General Fund 11. Item No. 10: Consideration of Design Review Committee's Approval of DRC #93- 19. Recommendation: Receive and file. Item No. 11: Consideration of an Application for an Original Alcoholic Beverage License Filed by Khaled A. Hammad, D.B.A. Papa Joe's Market & Deli, 5961 Cerritos Avenue. Recommendation: Receive and file. Item No. 12: Consideration of Designation of Voting Delegate and Alternate for the League of California Cities Annual Conference. Recommendation: That the City Council designate Mayor Gail Kerry as the voting delegate and Mayor Pro Tem Cecilia Age as the alternate for the 1993 Annual Conference of the League of California Cities. Recreation & Park District Matters: . Item No. 13: Consideration of Appropriation of 1992-93 Encumbrances - Recreation and Park District. Recommendation: That the City Council acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1) Authorize appropriations per the attached worksheet (Exhibit A) totalling $718,284 to the funds listed below: General Fund 12 $702,618 Central Services Fund 83 15,666 3 / ~ CITY COUNCIL MINUTES September 13, 1993 and 2) Authorize estimated revenues for Senior Center Construction Project per attached worksheet (Exhibit B) totaling $26,967 to the Park District's General Fund 12. END OF CONSENT CALENDAR Regarding Item No. 9, Consideration of Appointments to the 1993-94 Youth Commission, Councilmember Bowman believed that citizens, not staff, should interview and recommend Youth Commission members. The City Manager suggested that this item be discussed with the Director of Recreation & Park District at the 7:30 p.m. session as Item No. 26A. ORDINANCES (Second Reading) & RESOLUTIONS: It was moved by Councilmember Bowman and seconded by Councilmember Nicholson to order the following Ordinance read by title only, title as follows and to adopt the Anti-Graffiti Ordinance. ORDINANCE N0. 901 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING IN FULL ARTICLE VI OF CHAPTER 5 OF THE CODE OF THE CITY OF CYPRESS, RELATING TO THE PREVENTION, PROHIBITION, AND REMOVAL OF GRAFFITI AND ESTABLISHING REWARD AND PENALTIES FOR ARRESTED AND CONVICTED OFFENDERS. Mayor Kerry mentioned that it was her understanding that on page 2, Sec. 5- 29., Implement Possession by Minors, be applied to any person. After some discussion, Councilmember Bowman stated that he believed the City was protected under Sec. 5-28. Graffiti Prohibition, which prohibits any person to apply graffiti on any publicly or privately owned structures. Councilmember Nicholson suggested that the language remain as is for now and, if there is a problem, address it later. Mayor Kerry stated she definitely wanted a follow-up on this item to determine if there are problems with persons over the age of 18 in possession of graffiti implements. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CLOSED SESSION: Mayor Kerry recessed the meeting at 6:10 p.m. to enable the Council to enter into a Closed Session for discussion of matters of personnel and litigation. The meeting reconvened at 7:33 p.m. with all Councilmembers present. Also present were staff members Bacock, Barrett, DeCarlo, Eynon, Kelly, Storey and Wicker. PLEDGE OF ALLEGIANCE: The Pledge was led by Mayor Pro Tem Age. PRESENTATIONS: Former CATV Commissioner Richard Adams was not present to receive his Community Service Plaque. The City Clerk administered the Loyalty Oath and Mayor Kerry presented a Certificate of Appointment to newly-appointed Cypress Cable Television Commissioner Louie Giampapa. The City Manager reported on those actions taken by the City Council during the 5:30 p.m. portion of the meeting. The City Attorney reviewed discussions held by the Council during Closed Session on: two items involving matters on which the Council determined whether or not there was a significant exposure to litigation and two items regarding Personnel matters on salaries and employee negotiations. ORAL COMMUNICATIONS: For Matters Not on the 7:30 P.M. Agenda. 4 C_ l~ t ~ y CITY COUNCIL MINUTES September 13, 1993 Ms. Bernice Place, 6572 Biak Street, Cypress, asked about the procedure to be followed if someone wished to build a structure on a vacant piece of property in Cypress. The City Manager advised that any contacts are to be made to the Planning Department and approval of the project is made by the City Council. Councilmember Partin reported that the Boys & Girls Club hosted a very successful buffet dinner and western dance fund raiser. Mayor Kerry mentioned that the last Cypress POPS Concert of the season was an excellent program and very well attended. ORAL COMMUNICATIONS: For Clarification of Matters on the 7:30 P.M. Agenda. No one wished to speak. In regard to Item No. 7, Consideration of Budget Reduction Alternate - Early Retirement/Separation Incentive Benefits - Follow-up Plan, it was moved by Councilmember Bowman and seconded by Councilmember Nicholson to approve the plan design, as developed between the Administrative Coordinating Team and the Public Agency Retirement System (PARS), subject to satisfying meet and confer obligations with employee bargaining units. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF PUBLIC HEARING RE: DESIGN REVIEW COMMITTEE NO 93-18 AND VARIANCE NO. 93-9, SINGLE-FAMILY RESIDENCE AND ELDERLY RESIDENTIAL CARE FACILITY, 5401 BISHOP STREET: The Planning Director advised that the staff report dated September 8, 1993, requested a continuance in order to allow staff sufficient time in which to complete additional research on the proposal. It was moved by Councilmember Partin and seconded by Councilmember Nicholson to continue this item to the September 27, 1993 City Council meeting. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Mr. Stelian Onufrei, 5401 Bishop Street, Cypress, complained about staff continuing his item and he had no knowledge of the issues that required the continuance. The City Attorney stated that there are three issues that needed to be resolved and staff cannot recommend that the Council take any action until those issues are evaluated. RECESS: Mayor Kerry adjourned the meeting at 8:05 p.m. to enable the Council to act as the Redevelopment Agency. The meeting reconvened at 8:11 p.m. with all Councilmembers present. CONSIDERATION OF LOS ALAMITOS ARMED FORCES RESERVE CENTER OPERATIONS AND AIR INSTALLATION COMPATIBLE USE ZONES (AICUZ~: The City Manager announced that there had been an updated staff recommendation since the September 8, 1993 report was prepared and the recommendation was that the item be continued to the meeting of September 27, 1993. A letter may not be required because it appeared that General Brandt is resolving the issue at the State level and it is premature to take any further action at this time. Mayor Kerry said she had asked Colonel Ghormley about the emergency hospital on the base and she was told they would be closing the hospital. She requested staff to prepare a Resolution for Council transmittal of the Resolution to the League of Cities. The City Manager suggested that since the item is being continued, the report on the study of the hospital be included in the staff report for September 27, 1993 5 " ~ b r.. S ~~y•~ CITY COUNCIL MINUTES September 13, 1993 It was moved by Councilmember Age and seconded by Councilmember Bowman to continue this item to the September 27, 1993 Council meeting. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF RELOCATION APPEALS BOARD: The Planning Director reviewed the staff report dated August 27, 1993, which advised that the California Redevelopment Laws require that each City having a Redevelopment Agency is to have a Relocation Appeals Board. The function of this Board is to promptly review complaints by residents, tenants or business owners relating to relocation issues and would be the next to the last step in the appeal process. If an appeal were to be filed, it is important that the Appeals Board be a group~of very knowledgeable individuals and staff suggested criteria to be used in the selection process. It was moved by Councilmember Bowman and seconded by Councilmember Age to adopt the Resolution by title only, title as follows, establishing a Relocation Appeals Board. RESOLUTION N0. 4237 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, ESTABLISHING A RELOCATION APPEALS BOARD PURSUANT TO THE CALIFORNIA HEALTH AND SAFETY CODE. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF REQUEST FROM THE CYPRESS CHAMBER OF COMMERCE FOR THE CITY TO PURCHASE THE FRONT AND BACK COVERS OF THE 1994 CITY OF CYPRESS MAP: The City Manager presented the staff reported dated September 8, 1993, to which was attached a copy of a communication from Sheila Elkin, Executive Director of the Cypress Chamber of Commerce, requesting the City Council to consider purchasing the front and back covers of the 1994 City map. The cost of advertising on the front and back covers would be $5,690. It is not in the budget but staff felt it appropriate for Council to consider the request. Councilmember Nicholson asked if the monies could be taken from Redevelopment rather than the General Fund. The Finance Director advised that if the map is to be used for marketing, a portion could be paid from Redevelopment funds. Ms. Sheila Elkin, Executive Director of the Chamber, responded to questions from the Council on the City map. The Chamber intends to mail the 1994 City map to every home and business in Cypress. Councilmember Bowman stated that the City is spending money on the retention of businesses in the community, trying to attract business to the redevelopment areas and perhaps the redevelopment areas could be addressed on the map as a promotion. It was moved by Councilmember Age and seconded by Councilmember Bowman to approve the purchase of the front and back covers of the 1994 City map for a total of $5,690 from Redevelopment funds, if possible. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Mayor Kerry requested that any proposed drawings for the covers be submitted to Council prior to being sent to the Chamber. The City Manager suggested that this item be discussed further at the Marketing Workshop that will be 6 J ~ i y~ tJ t' CITY COUNCIL MINUTES September 13, 1993 held on September 27. Councilmember Nicholson suggested the grahpics be done by the City staff. Mayor Kerry encouraged the use of pictures of some the buildings in the City. CONSIDERATION OF POLICE HIRING SUPPLEMENT PROGRAM (FEDERAL: The City Manager requested the Police Chief summarize the staff report dated September 8, 1993, which described specific legislation that will enable local jurisdictional police to seek federal funding to employ additional law enforcement officers. Increasing the number of officers and expanding community policing are key elements of the overall strategy for the program. The opportunity for grant submittal is limited and it is imperative that the City take action immediately should it choose to pursue grant award funds. The most viable option for the City would provide grant funds to pay 50% of the cost of four officers over a three year period. Should authorization to pursue grant funding be forthcoming from the City Council, it will necessitate transfer of funds from the Unreserved Fund Balance to Accounts 4001/4006-11-163-05 in the amount of $135,432.00 in FY 1993/94. The City Manager expressed the opinion that he believed it appropriate to file for the full amount and if successful in acquiring the full grant, there would be consideration as to what will be done at the end of the three year period for other revenue sources. Responding to Councilmember Bowman, the Chief replied that they have assurances that there are no penalties if the City cannot continue the program at the end of the three year period. Councilmember Bowman would support the request if there is no contingent liability to the City at the end of the three years. Mayor Kerry expressed her support to seek the grant funding. It was moved by Councilmember Age and seconded by Councilmember Nicholson to direct the Police Chief to seek grant funding for four police offices under the Federal "Police Hiring Supplement Program" and to pursue those grant funds with the appropriate fund transfers to be accomplished as indicated. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Councilmember Nicholson asked that this information be forwarded onto the Citizens Fiscal Advisory Committee. CONSIDERATION OF THE LONG BEACH NAVAL HOSPITAL REUSE: The City Manager advised that this issue is before the City Council at the request of the City Manager of the City of Lakewood. The City of Cypress became involved because Lakewood's economic study did show an impact on the Cypress Business Park as far away as Katella and Knott and Lincoln Avenue. The Planning Director then presented the staff report dated September 10, 1993, .which advised that the Long Beach Naval Hospital is scheduled for closure in April 1994. When originally considering reuse of the property, only representatives from the City of Long Beach were involved in planning the 30 acre parcel. Although the Department of Defense encourages participation of impacted agencies on the reuse committees, it had been indicated that the Navy assumed this facility was part of the Naval port facilities, also scheduled for closure. Therefore, no one questioned the lack of representation by adjacent cities. Because the Naval Hospital was included by the City of Long Beach in their "Rebuild Los Angeles" Long Beach Revitalization Zone, special financial incentives are available for developments on properties within the Zone even if the property was not impacted by last year's riots. Upon completion of the reuse committee's study, the adjacent cities of Lakewood and Hawaiian Gardens became aware of the process and a study was commissioned by the City of Lakewood for an economic evaluation of the proposed power-and-apparel outlet center. It was found that instead of increasing new retail jobs, the power-and-apparel center would decrease employment. The adjacent Cities of Lakewood and 7 i CITY COUNCIL MINUTES September 13, 1993 Hawaiian Gardens are supporting the Los Angeles Office of Education's proposal to use a portion of the existing facility. A compromise is suggested by Lakewood whereby Long Beach scales back the power center by one-third, allow the LACOE to locate in part of the existing hospital buildings. Because of the compressed time period, staff has attached a resolution which supports a more open and fair reuse process for determination of land uses and for resolution of economic and environmental consequences. Mr. Marc Titel, Councilmember for the City of Lakewood, 5050 Clark Avenue, Lakewood, stated that the City of Long Beach has undertaken a process to reuse the facility that will have a detrimental impact on a number of communities. It is a process which Lakewood feels has not been a fair and open one, nor will it take into consideration the impacts on the surrounding communities and the City of Lakewood is trying to obtain their support to reopen the reuse planning process. Mr. Mike Stover, Assistant City Administrator, City of Lakewood, 5050 Clark Avenue, Lakewood, reported that the resolution does not address the L.A. Office of Education proposed public benefit use. The point of the resolution is to reopen the process so the needs of all those communities that are directly affected can be addressed. He advised Council of the neighboring cities that have already been contacted. He requested Cypress' voice to ask for a fair, open and inclusive process. Councilmember Nicholson expressed her hesitation about becoming involved in this request, even though there was some distinction between public and private property. After additional discussion, Councilmember Age mentioned the traffic impact on the City of Cypress regardless of what type of facility is ultimately decided upon. Councilmember Bowman voiced the opinion that the process should be open and opted to support the resolution. It was moved by Councilmember Bowman and seconded by Councilmember Age to adopt the Resolution by title only, title as follows, supporting effective, inclusive, open and fair reuse planning for the Long Beach Naval Hospital. RESOLUTION NO. 4238 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS SUPPORTING EFFECTIVE, INCLUSIVE, OPEN AND FAIR REUSE PLANNING FOR THE LONG BEACH NAVAL HOSPITAL. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 6219 - 6446: It was moved by Councilmember Nicholson and seconded by Councilmember Partin to approve the Warrants No. 6219 through 6446 in the amount of $1,084,066.37. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None RECESS: Mayor Kerry recessed the meeting at 9:30 p.m. and reconvened at 9:40 p.m. with all Councilmembers present. At 9:40 p.m., the City Council also reconvened as the Cypress Redevelopment Agency to act jointly on the following items. s -~~jy CITY COUNCIL MINUTES September 13, 1993 CONSIDERATION OF PROPERTY TRANSFER AND RELATED ACTIONS FOR THE 2.3 ACRES TO THE REAR OF THE SENIOR CITIZEN'S CENTER 9031 GRINDLAY STREET. The Acting Public Works Director summarized the staff report dated September 2, 1993, which revealed that in July 1989 the Agency entered into an Agreement with the Cypress School District for Reimbursement of Tax Increment Funds from the Civic Center Redevelopment Project Area No. 1. As part of this Agreement, the School District transferred and conveyed the 4.49 acre Cypress Elementary School site to the Agency. In return, the Agency paid the School District for the Senior Center site and a transfer of like property was made for 2.3 acres of the Agency-owned Wicker Drive properties. Subsequent to the execution of the Agreement between the Cypress Redevelopment Agency and the Cypress School District, it was determined that the most beneficial scenario for all parties involved would be a reversal of the 2.3 acre land transfer. The report listed those actions and/or legal processes that must be completed in order to finalize the transfer. After additional discussion, the City Attorney advised that there will be no changes to the memorandum of understanding or the deeds. All the tentative provisions of the land sale agreement have been agreed upon and the District's special counsel will confirm and sign off. It was moved by Councilmember Bowman and seconded by Councilmember Partin to adopt the Resolution by title only, title as follows, making statutory findings in approving the Redevelopment Agency Payment for the construction of public improvements. RESOLUTION N0. 4239 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS MAKING STATUTORY FINDINGS IN APPROVING THE REDEVELOPMENT AGENCY PAYMENT FOR THE CONSTRUCTION OF PUBLIC IMPROVEMENTS (GENERALLY LOCATED AT 9031 GRINDLAY STREET). The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF FINDINGS FOR REDEVELOPMENT ASSISTANCE FOR SENIOR CITIZENS FACILITY: The Acting Public Works Director presented the staff report dated September 1, 1993, which indicated the justification for Redevelopment Agency assistance to this project because a senior citizens facility will substantially improve the quality of life for a significant number of Cypress citizens both within the project area, as well as the City as a whole. The project costs were $3.85 million in total with Agency participation equalling $2.88 million or 75% of the total costs. It was moved by Councilmember Partin and seconded by Councilmember Bowman to adopt the Resolution by title only, title as follows, making statutory findings approving the Redevelopment Agency payments for the construction of the Cypress Senior Citizens facility. RESOLUTION N0. 4240 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS MAKING STATUTORY FINDINGS APPROVING THE REDEVELOPMENT AGENCY PAYMENT FOR THE CONSTRUCTION OF THE CYPRESS SENIOR CITIZENS FACILITY. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None 9 CITY COUNCIL MINUTES September 13, 1993 Recreation and Park District Matters CONSIDERATION OF INTERSESSION PROGRAM FOR LANDELL SCHOOL IN COOPERATION WITH CYPRESS ELEMENTARY SCHOOL DISTRICT: The Director of Recreation and Parks District reviewed the staff report dated August 31, 1993, which described the Landell Elementary School program offering year-round teaching to children in grades K-6th. The program will feature six week Intercessions between each semester in which the Cypress School District will offer those students the option of attending morning recreation activities and has requested that the Recreation and Park District provide afternoon activities at the school site during the same period. A suggested fee of $20 per class and excursion and $14 per workshop would include instruction/supervision, excursion transportation and admission fees and all materials and supplies for each of the two-week programs. The total revenue projected for both sessions would be $19,060 and the total expenditures would be $17,930. It was moved by Councilmember Partin and seconded by Councilmember Age that the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District: 1. Approve the proposed Intersession program as outlined in the report, and 2. Appropriate a total of $17,930 from the Cypress Recreation and Park District's General Fund to the following accounts: 4021-12-306.10 $1,540 (temporary salaries) 4104-12-306.10 $6,620 (special activity supplies) 4187-12-306.10 $9,770 (contract services) The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF AFTERNOON KIDS CORNER PROGRAM: The staff report dated September 1, 1993 stated that the Recreation and Community Services Commission unanimously voted to recommend that the City Council approve the proposed afternoon Kids Corner Program. Staff proposed that a policy be set to establish the expansion of an afternoon program on a regular basis when a waiting list occurs. The proposed expanded program would offer an afternoon session during the school year for the 4-year-old children, subject to a class registration of a minimum of 20 participants and a class maximum of 30. Responding to Councilmember Bowman, the Recreation and Park District Director answered that they have been exploring the use of a private day care operator and what the State impact may have on the District. It was moved by Councilmember Partin and seconded by Councilmember Age that the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District: 1. Approve the proposed afternoon Kids Corner Program as listed in the report, and 2. Establish a policy to allow for expansion to an afternoon program when a waiting list of 20 interested persons occurs, and 3. Appropriate $8,444 from the Cypress Recreation and Park District's General Fund to the Account 4021-12-327.10 (temporary salaries) and $400 to account 4104-12-327.10 (special activity supplies) as recommended by the Cypress Recreation and Community Services Commission. The motion unanimously carried by the following roll call vote: 10 `7~ CITY COUNCIL MINUTES September 13, 1993 AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CONSIDERATION OF APPOINTMENTS TO THE 1993-94 YOUTH COMMISSION: The City Manager explained that the issue that arose the afternoon was the interviewing and recommending appointment of Youth Commission applicants by the Recreation and Community Services Commission rather than staff members. Councilmember Bowman stated that it was a question of who should be conducting the interviews. He believed that it was not a function of staff when people from the community are being chosen and this function should come under the jurisdiction of the Recreation and Community Services Commission. The Recreation and Park District Director explained that originally the direction from Council was to find a position for each individual who applied for the Youth Commission. Staff screened those applicants and made their recommendation to City Council. Councilmember Partin voiced the opinion that the Youth Commission and Recreation and Community Services Commission are totally separate entities and he suggested that the interviewing task be returned to the Council. Mayor Kerry stated that she did not have any objection to the Recreation and Community Services Commission doing the interviewing. It was moved by Councilmember Bowman and seconded by Councilmember Partin to ratify staff's recommendations for the 1993-94 Youth Commission and Task Force and, in the future, staff not perform the interviews for Youth Commission and Council will determine who will conduct those interviews. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Age, Bowman, Nicholson, Partin and Kerry NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None RECESS: Mayor Kerry recessed the meeting at 10:15 p.m. to allow Council to act as the Cypress Redevelopment Agency. The meeting reconvened at 10:26 p.m. with all Councilmembers present. ORAL COMMUNICATIONS: For Matters Not on the Agenda. No one wished to speak. WRITTEN COMMUNICATIONS: For Matters Not on the Agenda. None were presented ADJOURNMENT: Mayor Kerry adjourned the meeting at 10:27 p.m. to 4:30 p.m., Monday, September 27, 1993, to be held in the Administrative Conference Room. MAYOR OF THE CITY SS ATTEST: CITY CL R OF TH CITY CYPRESS 11