Agenda 2023-09-25
AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
September 25, 2023
6:00 P.M. - General Session
www.cypressca.org 5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council
meeting appears at the end of the agenda.
CALL TO ORDER
6:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Anne Mallari
Mayor Pro Tem Scott Minikus
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
INVOCATION First Baptist Church of Cypress
PLEDGE OF ALLEGIANCE
REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney
PRESENTATIONS
Veteran Recognition Presentation
Legislative Update Presentation by Senator Janet Nguyen
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City
Council may adjust the time allotted per speaker.)
The public may address the City Council on agenda items prior to any action taken. Although
Council Members may provide brief responses, the City Council may not engage in a
discussion with members of the public during the meeting. Please complete a Speaker's Card
to address the City Council in-person. Please follow the instructions at the end of the agenda
and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers
providing in-person comments will be called first. Members of the public are encouraged to
communicate with the City Council via email at adm@cypressca.org or by calling
714-229-6699.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
1.Receive and File Public Comments Submitted for the September 25, 2023 City
Council Meeting
Prepared by: Alisha Farnell, City Clerk
Recommendation: Receive and file submitted public comments.
2.Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
3.Second Reading of an Ordinance Amending Ordinance No. 1203 and Chapter 2 of
the Municipal Code Relating to the Conduct of City Council Meetings
Prepared by: Alisha Farnell, City Clerk
Recommendation: Approve the second reading and adopt an Ordinance, by title only
and waive further reading, amending Ordinance No. 1203 and Chapter 2 of the
Municipal Code relating to the conduct of City Council meetings.
4.Accept the Tree Planting Program, Project 345
Prepared by: Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Tree Planting Program, Project 345, in the amount of $64,492 and
approve the final payment of $3,224.60 to Master Landscape & Maintenance, Inc.;
2. Authorize the City Engineer to file the Notice of Completion with the County Recorder.
September 25, 2023 | Page 2
5.Approve Plans and Specifications for City Hall Public Restroom Improvements,
Project 324
Prepared by: Doug Dancs, Director of Public Works
Recommendation: Approve plans and specifications for City Hall Public Restroom
Improvements, Project 324.
6.Approve Plans and Specifications and Award Contracts for Arterial Street
Rehabilitation, Project 350
Prepared by: Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 350; and
2. Award a contract to R.J. Noble Company, for $2,115,100.50, and authorize a
contingency of $317,000.50; and
3. Approve a Task Order for Construction Inspection Services and Materials Testing to
Ardurra Group Inc., for $135,778 and authorize a contingency of $20,500.00; and
4. Approve a $157,380.00 appropriation increase in the Road Maintenance and
Rehabilitation Account (RMRA) fund for the Arterial Street Rehabilitation, Project 350.
7.Award Contracts for Veterans Park & Cedar Glen Park Parking Lot Resurfacing,
Project 363
Prepared by: Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for the Veterans Park & Cedar Glen Park Parking
Lot Resurfacing, Project 363; and
2. Award a contract to Prestige Paving Company, Corona, CA, for $67,175.52, and
authorize a contingency of $10,080; and
3. Approve a Task Order for Construction Inspection Services to Ardurra Group, Inc., for
$20,095, and authorize a contingency of $3,020.
September 25, 2023 | Page 3
8.Award Contracts for the Purchase of Arnold Cypress Park Amenities
Prepared by: Doug Dancs, Director of Public Works
Recommendation:
1. Award a contract to Musco Sports Lighting for $645,581, for the purchase of sports
field lighting; and
2. Award a contract to AstroTurf for $1,261,882, for the purchase of synthetic turf field
materials.
9.Accept Office of Traffic Safety DUI Traffic Enforcement Grant
Prepared by: Mark Lauderback, Chief of Police
Recommendation:
1. Accept the FY 2023-24 Office of Traffic Safety DUI/Traffic Enforcement grant; and
2. Appropriate $90,000 in the General Fund Grants Fund; and
3. Increase estimated revenues by $90,000 in the General Fund Grants Fund.
10.Approve the Urban Area Security Initiative Sub-Recipient Agreement with the
City of Anaheim
Prepared by: Mark Lauderback, Chief of Police
Recommendation:
1. Approve the Fiscal Year 2022 Urban Area Security Initiative (UASI) Sub-Recipient
Agreement with the City of Anaheim; and
2. Authorize the City Manager to execute all UASI related documents.
11.Declare Surplus Equipment and Approve the Donation to the Anaheim Union
High School District
Prepared by: Jeff Draper, Director of Recreation and Community Services
Recommendation: Declare six 10’ x 15’ bleachers surplus and approve their donation
to the Anaheim Union High School District for use at Walker Junior High.
September 25, 2023 | Page 4
12.Approve Supplemental Appropriations and Increases to Estimated Revenues
and Transfers for FY 2022-23
Prepared by: Matt Burton, Director of Finance and Administrative Services
Recommendation:
1. Approve FY 2022-23 supplemental appropriations of $619,530 and increase
estimated revenues by $670,930 for the City; and
2. Approve a $200,000 transfer to the City Capital Project fund from the RMRA Gas
Tax fund for FY 2022-23 arterial rehabilitation project expenditures; and
3. Approve FY 2022-23 supplemental appropriations of $83,700 and increase
estimated revenues by $142,800 in the Cypress Recreation and Park District; and
4. Approve a $666,653 transfer from the District's Park Development Fund to the
General Fund; and
5. Approve a $666,653 payment to the City's Infrastructure fund to apply against the
outstanding Repayment Agreement and Promissory Note between the City and Park
District for the construction of Lexington Park.
13.Approve Continuing Appropriations, Revenues and Transfers from FY 2022-23
to FY 2023-24
Prepared by: Matt Burton, Director of Finance and Administrative Services
Recommendation:
1. Authorize the appropriation of $2,825,844 in FY 2023-24 for the carryover of
continuing appropriations from FY 2022-23, as detailed in Attachment A; and
2. Authorize the appropriation of $3,686,450 in FY 2023-24 for the carryover of
encumbrances at June 30, 2023, as detailed in Attachment B; and
3. Authorize the continuation of operating transfers totaling $2,423,630 and estimated
grant revenue totaling $408,905 from FY 2022-23 to FY 2023-24, as detailed in
Attachment C to support carryover appropriations.
14.Approve Cypress Recreation and Park District Continuing Appropriations from
FY 2022-23 to FY 2023-24
Prepared by: Matt Burton, Director of Finance and Administrative Services
Recommendation:
1. Appropriate $2,715,455 in FY 2023-24 for items encumbered at June 30, 2023 as
detailed in Attachment A; and
2. Appropriate $337,880 in FY 2023-24 for the carryover of continuing appropriations
as detailed in Attachment A
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15.Receive and File the Investment Report for the Month Ended August 31, 2023
Prepared by: Matt Burton, Director of Finance and Administrative Services
Recommendation: Receive and file the attached investment report.
16.Receive and File Register of Warrants, Transfers, and Wires Issued for the
Period of August 12, 2023 through September 8, 2023
Prepared by: Matt Burton, Director of Finance and Administrative Services
Recommendation: Receive and file the attached payment register summarized below
for the period of August 12, 2023 through September 8, 2023:
Electronic Funds Transfers 13575 through 13733
Warrants 63232 through 63459
Payroll Transfers W1509 through W1510
NEW BUSINESS
None.
ITEMS FROM CITY COUNCIL MEMBERS
17.Direct the City Manager and City Attorney to Investigate the Disclosure of
Information from Closed Session City Council Meetings
Agendized by: Ad Hoc Subcommittee - Mayor Mallari and Mayor Pro Tem Minikus
Recommendation: Direct the City Manager and City Attorney to investigate the
disclosure of information from closed session City Council meetings.
ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS (Three minutes per speaker. The City Council may adjust the time
allotted per speaker.)
The public may address the City Council on any item within the subject matter jurisdiction of
the City Council. Although Council Members may provide brief responses, the City Council may
not discuss nor take action on items that are not on the agenda. Please complete a Speaker's
Card to address the City Council in-person. Members of the public are encouraged
to communicate with the City Council via email at adm@cypressca.org or by calling
714-229-6699.
COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES
AND REMARKS
COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
September 25, 2023 | Page 6
CITY MANAGER REMARKS
ADJOURNMENT - IN MEMORY OF LOS ANGELES COUNTY SHERIFF DEPUTY RYAN
CLINKUNBROOMER
The next meeting will be an adjourned Regular Meeting, to be held on Monday, October 9,
2023, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of California, that the
foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72
hours prior to the meeting. Dated this 20th day of September, 2023.
________________________________
Alisha Farnell, City Clerk
September 25, 2023 | Page 7
PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of
any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar. Follow this link:
https://attendee.gotowebinar.com/register/8312745945573530204 . Advanced registration is
recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items
and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the
first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand
raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you.
= Hand Raise = Unmute
3. Submit Public Comments Prior to the Meeting. The public may submit comments via email
to cityclerk@cypressca.org. Comments submitted by 3:00 p.m. on the day of the meeting will be
added to the City Council agenda as a Consent Calendar item.
4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel
36 or on the City's website at www.cypressca.org/watchlive.
5. Listen to the Meeting. Listen-only teleconferencing is available by calling (415) 655-0052 and
entering Access Code 654-055-287. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the
invocational speaker’s particular faith, belief and/or religious denomination. The City Council has
an established neutral policy for selecting and scheduling invocational speakers. The City
Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to
participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours
prior to the meeting to enable the City to make reasonable arrangements to assure accessibility
to this meeting.
September 25, 2023 | Page 8