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Agenda 2007-10-08 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 8, 2007 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room JOINT MEETING WITH THE RECREATION & COMMUNITY SERVICES COMMISSION ROLL CALL MAYOR/AGENCY CHAIR PHIL LUEBBEN MAYOR PRO TEM/AGENCY VICE CHAIR TODD SEYMORE COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER LEROY MILLS COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN RECREATION & COMMUNITY SERVICES COMMISSION COMMISSIONER DAVID ASHMAN COMMISSIONER BETH BINGHAM EVANS COMMISSIONER ANNE HERTZ COMMISSIONER ROB JOHNSON COMMISSIONER CARLOS RAMIREZ COMMISSIONER RUFUS WASHINGTON COMMISSIONER MARIELLEN YARC This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. October 8, 2007 Page 2 ITEMS FOR DISCUSSION: GENERAL DISCUSSION AND UPDATE REGARDING CURRENT PROJECTS AND/OR ISSUES ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting to Closed Session. CLOSED CYPRESS REDEVELOPMENT AGENCY ITEMS: SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 241-091-22, 23, 24, 25 and 26; Consisting of Approximately 13.329 Acres North of Katella Avenue Between Winners Circle and Siboney Street and Portions of Real Property Identified by APN Numbers 241-231 -22, 27, 28, 32, 35 and 42; Consisting of Approximately 10 Acres North of Katella Avenue Within the Los Alamitos Race Track and Golf Course Redevelopment Project Area Party Negotiating With: Hopkins Real Estate Group and Los Alamitos Race Course, respectively Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Terms of Payment October 8, 2007 Page 3 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Number 242-062-26; Consisting of a 1.0 Acre Parcel at the Northwest Corner of Cerritos Avenue and Moody Street Party Negotiating With: O.C. Fire Authority Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Terms of Payment CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Number 242-142-50; Consisting of an Approximately 0.68 Acre Parcel at the Southwest Corner of Myra Avenue and Moody Street Party Negotiating With: Cypress Boys and Girls Club Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Terms of Payment RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE CYPRESS POLICE EXPLORERS POST 1036 INVOCATION PRESENTATIONS COUNTY OF ORANGE ANIMAL CARE SERVICES - COYOTE AWARENESS October 8, 2007 Page 4 REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (1 – 12) 1. APPROVAL OF MINUTES. Meeting of September 24, 2007 Prepared by: Denise Basham, City Clerk October 8, 2007 Page 5 Recommended Action: Approve as submitted. 2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. PROCLAIMING THE WEEK OF OCTOBER 20-26, 2007 AS “RED RIBBON WEEK” IN THE CITY OF CYPRESS. Prepared by: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially proclaim the week of October 20-26, 2007 as “Red Ribbon Week” in the City of Cypress. 4. PROCLAMATION RECOGNIZING SERGEANT MARCO A. CHAVEZ FOR HIS SERVICE AT THE JOINT FORCES TRAINING BASE. Prepared by: Denise Basham, City Clerk Recommended Action: That the Mayor and City Council officially recognize Sergeant Marco A. Chavez for his service at the Joint Forces Training Base. 5. QUARTERLY REPORT CONCERNING THE CITY’S BUSINESS RETENTION, ATTRACTION, CREATION AND EXPANSION PROGRAM ACTIVITIES. Prepared by: John B. Bahorski, City Manager Recommended Action: That the City Council receive and file. 6. LEAGUE OF CALIFORNIA CITIES ORANGE COUNTY DIVISION REQUEST FOR COMMENT ON SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COMPREHENSIVE PLAN. Prepared by: Ted Commerdinger, Director of Community Development Recommended Action: That the City Council direct staff to forward the letter to the League of California Cities Orange County Division. October 8, 2007 Page 6 7. AWARD OF CONTRACT FOR REPLACEMENT OF THREE VEHICLES AND ONE MOTORCYCLE. Prepared by: Bobby Blackburn, Public Works Superintendent Recommended Action: That the City Council: 1) Find that the County of Riverside’s Purchase Order No. PUARC-PUA0024279 satisfies the City’s bid process City Code Section 21A-10(e), and award a contract to purchase two 2008 Ford Escapes from Fritts Ford Fleet Center, 7990 Auto Drive, Riverside, California 92504, in the amount of $39,076; and 2) Appropriate $16,338 to Account No. 4377-90-659-39 from the Equipment Replacement Fund for the replacement of one Police pickup truck, associated replacement equipment, and/or transfer of existing equipment; and 3) Appropriate $27,400 to Account No. 4362-90-659-39 from the Equipment Replacement Fund for the replacement of one Police motorcycle, associated replacement equipment, and/or transfer of existing equipment. Approve the transfer of $11,702 from the City’s General Liability Fund (2200-96) to the City’s Equipment Replacement Fund (1200-90) for the replacement of one Police motorcycle, associated replacement equipment, and/or transfer of existing equipment. Find that the City of Newport Beach’s Purchase Order No. 28427 satisfies the City’s bid process City Code Section 21A-10(e), and award a contract to purchase one Honda Motorcycle from Huntington Beach Honda, 17555 Beach Boulevard, Huntington Beach, California 92647, in the amount of $24,399. 8. ACCEPTANCE OF FINAL PARCEL MAP NO. 2003-138. PROPERTY LOCATED AT 4505 KATELLA AVENUE. Prepared by: Kamran Dadbeh, Assistant City Engineer Recommended Action: That the City Council approve Final Parcel Map No. 2003-138 and authorize the City Clerk to sign the record map. 9. APPROVAL OF CONTRACT AMENDMENT NO. 1 TO CONTRACT AGREEMENT FOR THE IMPROVEMENT OF MOODY STREET FROM NORTH CITY LIMIT TO LINCOLN AVENUE, PUBLIC WORKS PROJECT NO. 2005-15. Prepared by: Jim Gorin, Associate Engineer Recommended Action: That the City Council approve Contract Amendment No. 1 to Contract Agreement with All American Asphalt, for the Improvement of Moody Street from North City Limit to Lincoln October 8, 2007 Page 7 Avenue, Public Works Project No. 2005-15, in the amount of $90,756.85. 10. AMENDMENT TO WEST COUNTY S.W.A.T. PROTOCOL. Prepared by: Rick Hicks, Chief of Police Recommended Action: That the City Council approve the West County S.W.A.T. Protocol (Amendment 2) to add the City of Seal Beach as a member of the West County S.W.A.T. Team. 11. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2007-08 FOR WARRANTS NO. 82929 THROUGH 83150. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2007-08. Recreation & Park District Matters: 12. ACCEPTANCE OF CYPRESS COMMUNITY CENTER MODERNIZATION AND EXPANSION PROJECT NUMBER 2005-35. Prepared by: Laura Detweiler, Recreation and Community Services Director Recommended Action: That the City Council, acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District: 1) Accept the Cypress Community Center Modernization and Expansion Project Number 2005-35, as being satisfactorily completed in conformance with the project specifications, in the amount of $6,517,280; and 2) Approve the final retention payment of $256,857.43 to Griffin Structures Inc., Laguna Beach, California, thirty-five (35) days after the Notice of Completion is filed, if no claims or objections have been filed; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, upon concurrence of the Director of Public Works. END OF CONSENT CALENDAR October 8, 2007 Page 8 ORDINANCES No items. NEW BUSINESS (13) 13. CONSIDERATION OF CONSULTANT CONTRACT FOR THE 2008 UPDATE OF THE HOUSING ELEMENT OF THE CYPRESS GENERAL PLAN. Prepared by: Kori Nevarez, Associate Planner Recommended Action: That the City Council approve the contract with Karen Warner Associates for the 2008 Update of the Housing Element of the Cypress General Plan for a cost not to exceed $44,860.00. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. No items. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments October 8, 2007 Page 9 ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, October 22, 2007, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this th 4 day of October, 2007. ________________________________ Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, OCTOBER 5, 2007, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.