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02-21-23 Minutes MINUTES OF A MEETING OF THE CYPRESS RECREATION AND COMMUNITY SERVICES COMMISSION February 21, 2023 The regular meeting of the Cypress Recreation and Community Services Commission was called to order at 6:00 p.m. on Tuesday, February 21, 2023, in the Cypress Community Center Garden Room. PRESENT: Commission Chair Croce, Commissioners Dronkers, Erbe, Park, and Ridgeway ABSENT: Commissioners Burtle and Jackson. Also present, Jeff Draper, Director of Recreation and Community Services; Ian Kokot, Recreation Manager. PLEDGE OF ALLEGIANCE The pledge of the flag was led by Commissioner Park. INTRODUCTION OF COUNCILMEMBER DAVID BURKE Councilmember Burke provided background on himself, and praised the commissioners and Recreation and Community Services staff for the service provided to the community. CITY MANAGER ANNUAL UPDATE The City Manager provided updates on the City’s budget, the Strategic Plan, upcoming retail and restaurant openings, a Citizens Academy in late spring, and a commissioner’s reception in March. ORAL COMMUNICATIONS (Limited to 30 minutes – three minutes per speaker, unless extended by the Commission) None. NEW BUSINESS 1. Approve Minutes – Meeting of January 17, 2023 It was moved by Commissioner Erbe, and seconded by Commission Ridgeway, to approve the minutes of the regular meeting of January 17, 2023. The motion was carried by the following roll call vote: AYES: 5 COMMISSIONERS: Croce, Dronkers, Erbe, Park, and Ridgeway NOES: 0 COMMISSIONERS: None ABSENT: 2 COMMISSIONERS: Burtle and Jackson 2. 2023 Recreation and Community Services Commission Meeting Schedule The Director asked the commission to approve the 2023 Recreation and Community Services meeting schedule with the cancellation of the November 21 meeting, and that there will be a 2024 calendar presented at the December 19 meeting. It was moved by Commissioner Dronkers, and seconded by Commissioner Ridgeway, to approve the 2023 Recreation and Community Services Commission meeting schedule. 2 The motion was carried by the following roll call vote: AYES: 5 COMMISSIONERS: Croce, Dronkers, Erbe, Park, and Ridgeway NOES: 0 COMMISSIONERS: None ABSENT: 2 COMMISSIONERS: Burtle and Jackson 3. Fiscal Year 2023-2024 Budget Update The Director presented an overview of the City’s Fiscal Year 2023-2024 budget process. Commissioner Ridgeway asked if use of property includes City properties. The Director responded that refers to District properties only. Commissioner Dronkers asked how the District is making up the deficit. The Director responded the deficit is due to capital projects such as the Arnold/Cypress Park renovation, but that the District will end up ahead in resources at the end of next fiscal year. Commissioner Ridgeway asked if those who present forums at the Senior Center are paid. The Director replied the District is in partnership with North Orange Continuing Education, and that they provide the speakers and the Senior Center provides the space. Commissioner Dronkers asked what other capital projects the District is considering. The Director informed that some of the projects Community Center include roof replacement; replacing wood shade structures with shade sails at various parks; installation of security cameras in Oak Knoll Park. Commissioner Ridgeway asked which parks have security cameras. The Director replied Lexington Park is the only park that has security cameras, but planning to install at Oak Knoll Park. Commissioner Park spoke of the funds borrowed from the City to pay for Lexington and Arnold/Cypress parks and asked when the loan for Lexington Park development will be paid back. The Director informed that 75% of the loan for Lexington Park has been paid back from the park-in-lieu-of fees that the District receives for the per door fee from Ovation Retirement Community; that the in-lieu-of fees can only be used for the development of new park sites; and that the loan for Arnold/Cypress Park rehab will be paid back to the City from the increase in property taxes expected from new housing developments. Commissioner Dronkers inquired where in the budget any savings would go. The Director responded that any funds not spent go back into the District’s general fund. ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the Commission) None. STAFF REPORTS AND DISCUSSION: The Recreation Manager provided update on summer concerts, that staff is evaluating the performer applications submitted, and that the concerts will start the third week of June and go into August. 3 The Director reported that staff is working with Friends of Cypress Cultural Arts to co-sponsor four concerts. The Recreation Manager provided updates in the Non-Profit Grant Requests, with 16 applications received, and that the requests will be presented to Council in April. The Director informed that the City Clerk will be at the March meeting to talk about commission recruitment and Form 700. Commission Dronkers asked if FOCCA picks their own performers. The Director explained staff works with FOCCA to ensure the musical acts chosen best represent the tastes of the community. OTHER PERTINENT INFORMATION FROM COMMISSION MEMBERS: Commission Chair Croce asked how many can register in each division for the egg hunt. The Director stated 150 per division and that Cypress residents get priority registration. Commissioner Dronkers asked if the commissioners can volunteer for the event. The Director replied that the commissioners can volunteer but would need to notify staff soon. Commissioner Ridgeway asked about construction at Hettinga/manzanita Park. The Recreation Manager responded that the wood pavilion structure is being replaced with a shade sail. Commission Chair Croce spoke of the park sign showing Manzanita only instead of Hettinga/Manzanita. The Director explained the contractor of that sign is no longer in business, which will delay replacing the sign. Commissioner Erbe asked if rules and regulations are posted at all of the City’s parks and spoke of playground equipment at Mackay Park that is damaged. The Director affirmed, and informed that the park signs are placed in areas where there will be optimal viewing by the public. The Director reported that the replacement part for the Mackay Park playground equipment is on backorder by the manufacturer. ADJOURNMENT: It was moved by Commissioner Ridgeway, and seconded by Commissioner Dronkers, to adjourn the meeting at 7:15 p.m. to the regular meeting of March 21, 2023, to be held in the Cypress Community Center Conference Room at 6:00 p.m. ________________________________________ CHAIR OF THE RECREATION AND COMMUNITY SERVICES COMMISSION ATTEST: __________________________________ SECRETARY TO THE RECREATION AND COMMUNITY SERVICES COMMISSION