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04-18-23 Minutes MINUTES OF A MEETING OF THE CYPRESS RECREATION AND COMMUNITY SERVICES COMMISSION April 18, 2023 The regular meeting of the Cypress Recreation and Community Services Commission was called to order at 6:00 p.m. on Tuesday, April 18, 2023, in the Cypress Community Center Garden Room. PRESENT: Commission Chair Croce, Commission Vice Chair Burtle, Commissioners Dronkers, Erbe, Jackson, Park, and Ridgeway ABSENT: None. Also present, Jeff Draper, Director of Recreation and Community Services; Ian Kokot, Recreation and Community Services Manager. PLEDGE OF ALLEGIANCE The pledge of the flag was led by Commissioner Jackson. ORAL COMMUNICATIONS (Limited to 30 minutes – three minutes per speaker, unless extended by the Commission) Ryan Morais, Recreation Supervisor, introduced herself. Commission Chair Croce recognized Derek Di from Youth Action Committee. Cypress resident Leo Medrano spoke of his interest in applying to be a commissioner. NEW BUSINESS 1. Approve Minutes – Meeting of March 21, 2023 It was moved by Commissioner Dronkers, and seconded by Commission Chair Croce, to approve the minutes of the regular meeting of March 21, 2023. The motion was carried by the following roll call vote: AYES: 7 COMMISSIONERS: Burtle, Croce, Dronkers, Erbe, Jackson, Park, and Ridgeway NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None 2. One Year Update of Lexington Park Operations The Director presented a Powerpoint and provided background of Lexington Park’s inception. The Recreation and Community Services Manager provided information on rentals and revenue information for the park’s multi-use athletic fields, pavilions, moonbounces, and equipment storage. Commissioner Dronkers asked about the difference of the first year of revenue of $105,659.00 and the projected $125,000.00 yearly cost to run the park. The Director responded that the revenue collected so far doesn’t incorporate fiscal year, and that the park has met projected goals and has exceeded expectations for usage. 2 Commission Chair Croce asked if a re-evaluation of changing the natural turf to synthetic will be done to avoid downtimes in the future due to weather. The Director responded that the plan is still to re-evaluate the natural turf field in seven to eight years. Commissioner Park asked of the average length of Lexington Park pavilion reservations. The Director responded that the average rental length is about four to five hours. Commissioner Ridgeway asked if staff has received any critical comments about the park. The Director responded that there has been one complaint about the noise generated from the trash company’s early morning trash pickup. Commissioner Dronkers stated from a youth sports league perspective the park has been a great resource, and related hearing many positive comments from park users. Commissioner Erbe asked for a cost comparison of the natural verses the synthetic field and how many staff hours are required for the park. The Director responded that the synthetic turf was more expensive to install, but the natural turf is more expensive to maintain. The Recreation and Community Services Manager informed that the number of staff scheduled depends on the number of permits. Commissioner Ridgeway asked if signs are placed at the pavilions if they are rented. The Director replied no signs are posted as staff is there to monitor the pavilion rentals. Commission Vice Chair Burtle asked if police monitor the park. The Director replied that a feed from the park goes directly to Cypress P.D. and that there are officers who will stop by the park on a regular basis to monitor. Commissioner Jackson asked if there have been any graffiti issues. The Recreation and Community Services Manager responded there have been some minor issues. ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the Commission) Cypress resident Leo Medrano praised Lexington Park and the Recreation staff. STAFF REPORTS AND DISCUSSION: The Director stated staff will be bringing forth at future commission meetings updating park regulations; Council- approved plans for Arnold/Cypress Park; RCS is negotiating agreements with Anaheim Union High School District and Cypress College for facility usages during Arnold/Cypress Park’s renovations. Commissioner Erbe asked if Cypress College will be the site for pickleball, and when will the relocation start. The Director affirmed and stated late August or early September for pickleball to be moved to Cypress College. 3 Recreation and Community Services Manager: reported on Spring Egg Hunt and of the positive feedback received from participants. Commission Chair Croce, Commission Vice Chair Burtle, and Commissioner Jackson all praised the Spring Egg Hunt. OTHER PERTINENT INFORMATION FROM COMMISSION MEMBERS: Commission Chair Croce, Commission Vice Chair Burtle, Commissioner Ridgeway praised the Commissioner Appreciation Reception. The Director thanked the commissioners for their service to Cypress and that staff wants to make this a yearly event. Commissioners Erbe, Jackson, and Ridgeway spoke of the City’s parks being well maintained. The Director praised the Maintenance Superintendent for his efforts in maintaining Cypress’ parks. Commissioner Erbe asked about the locked bathrooms at Arnold/Cypress Park. The Director informed that due to vandalism and homeless issues, the bathrooms at Arnold/Cypress and Oak Knoll Parks are locked until the start time of the first permit, but that the main restroom at Arnold/Cypress and the Community Center restroom remain open. Commissioner Jackson suggested enlisting the assistance of volunteers to help with trash cleanup after large outdoor events such as the Egg Hunt. ADJOURNMENT: It was moved by Commissioner Ridgeway, and seconded by Commissioner Jackson, to adjourn the meeting at 6:55 p.m. to the regular meeting of May 16, 2023, to be held in the Cypress Community Center Conference Room at 6:00 p.m. _________________________________________ CHAIR OF THE RECREATION AND COMMUNITY SERVICES COMMISSION ATTEST: __________________________________ SECRETARY TO THE RECREATION AND COMMUNITY SERVICES COMMISSION