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Agenda 2007-11-13 t ~ ~ , . . ~ AGENDA ~ CITY OF CYPRESS CITY COUNCIL PRO ESS REGULAR MEETING TUESDAY, NOVEMBER 13, 2007 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue,~, CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ~ JOINT MEETING WITH THE TRAFFIC COMMISSION ROLL CALL MAYOR/AGENCY CHAIR PHIL LUEBBEN MAYOR PRO TEM/AGENCY VICE CHAIR TODD SEYMORE COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER LEROY MILLS ~ COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ~ "1 TRAFFIC COMMISSION ° COMMISSIONER RANDALL HARPER COMMISSIONER CRYSTAL KILLIAN COMMISSIONER MICHAEL MULLEN COMMISSIONER WAYNE SCHOEMANN COMMISSIONER CHRISTIAN THOMAS This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action ar discussion shall be taken on any item not appearing in the foliowing Agenda. Supporting documents, including stati reports, are available for review in the ~ City Cierk's office. Cit Council A endas/Minutes are availabie at www.ci.c ress.ca.us. November 13, 2007 ~ ~ Page 2 ITEMS FOR DISCUSSION: 1. NEED FOR EDUCATIONAL TRAFFIC-RELATED INFORMATION ON CITY WEBSITE 2. REVIEW NEIGHBORHOOD SPEED WATCH PROGRAM 3. REVIEW OF TRAFFIC COLLISIONS/INTERSECTIONS ORAL COMMUNICATIONS The public may af this time address fhe members of the City Council and the Cypress Redeve/opment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on otf-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minufes each. Recess the meeting to C/osed Session. CLOSED CITY OF CYPRESS ITEMS: SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(b) Number of cases: One CYPRESS REDEVELOPMENT AGENCY ITEMS: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 241-091-22, 23, 24, 25 and 26; Consisting of Approximately 13.329 Acres North of Katella Avenue Between Winners Circle and Siboney Street Party Negotiating With: Hopkins Real Estate Group Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Terms of Payment _ November 13, 2007 ~ ~ Page 3 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Number 242-062-26; Consisting of a 1.0 Acre Parcel at the Northwest Corner of Cerritos Avenue and Moody Street Party Negotiating With: O.C. Fire Authority Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Terms of Payment CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Number 242-142-50; Consisting of an Approximately 0.68 Acre Parcel at the Southwest Corner of Myra Avenue and Moody Street Party Negotiating With: Cypress Boys and Girls Club Negotiating Party: Director of Community DevelopmentlDeputy Executive Director Under Negotiation: Terms of Payment RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS READING OF PROCLAMATION OF THE FIRST THANKSGIVING (COUNCIL MEMBER MILLS) November 13, 2007 ~ 4 Page 4 REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City C/erk. Please identify on the card your name, address, and the ifem on which you wou/d like to speak, and return to the City C/erk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the Cify Council and/or the Cypress Redeve/opment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Ca/endar are to be approved with one motion un/ess a member of the Council requests separate action on a specific item. CONSENT CALENDAR (1 -10) 1. APPROVAL OF MINUTES. Meeting of October 22, 2007 Prepared bv: Denise Basham, Citv Clerk Recommended Action: Approve as submitted. November 13, 2007 ~ ~ Page 5 2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. PROCLAIMING NOVEMBER 14, 2007 AS "WORLD DIABETES DAY" IN THE CITY OF CYPRESS. Prepared bv: Denise Basham, Citv Clerk Recommended Action: That the Mayor and City Council officially proclaim November 14, 2007 as "World Diabetes Day" in the City of Cypress. 4. AWARD OF LEASE FOR DIGITAL COPIERS TO KONICA MINOLTA BUSINESS SOLUTIONS UNDER THE TERMS AND CONDITIONS OF A CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) CONTRACT. Prepared bv: June Liu, Administrative Services Manaaer Recommended Action: That the City Council: 1) Dispense with the formal bidding process and enter into the State of California Multiple Award Schedule (CMAS) contract number 3-02-36-0052A that lists the terms for procuring products and services with Konica Minolta Business Solutions; and 2) Award a 36-month lease effective January 1, 2008 through Konica Minolta Business Solutions, 1120 N. Tustin Avenue, Anaheim, CA 92807, for eight digital copier machines totaling $2,461.11 per month; and 3) Award a 60-month lease effective January 1, 2008 through the same vendor for two digital copier machines totaling $1,124.79 per month; and 4) Accept the monthly supply and service costs for each digital copier at the following rates: .0052¢ per copy for black and white impressions made on a black and white copier; .0078~ per copy for black and white impressions made on a color copier; and .08~ per copy for color impressions. 5. APPROVAL OF PLANS AND SPECIFICATIONS FOR CATCH BASIN SCREEN INSTALLATIONS, PUBLIC WORKS PROJECT NO. 2007-08. Prepared bv: Nick Manakalakiri, Assistant Enqineer Recommended Action: That the City Council approve the plans and specifications for Catch Basin Screen Installations, Public Works Project No. 2007-08. November 13, 2007 ~ ~ Page 6 6. AWARD OF CONSULTANT AGREEMENT FOR ELECTRICAL DESIGN FOR REPLACEMENT OF EMERGENCY GENERATOR AT CITY HALL, PUBLIC WORKS PROJECT NO. 2007-17, AND REPLACEMENT OF ELECTRICAL PANELS AT CITY HALL, PUBLIC WORKS PROJECT NO. 2007-19. Prepared bv: Jim Gorin, Associate Enaineer Recommended Action: That the City Council award a Consultant Services Agreement for preparation of plans, specifications, and estimate for Replacement of Emergency Generator at City Hall and Replacement of Electrical Panels at City Hall, for an amount not to exceed $94,640, to M.A. Francis & Associates, 2111 Business Center Drive, Suite 220, Irvine, California 92612; and authorize $14,300 (15% of award amount), as contingency to be used for unforeseen work, and direct the Director of Public Works/City Engineer to act as Contract Officer. 7. AWARD OF CONTRACT TO PROFORCE LAW ENFORCEMENT. Prepared bv: Rick Hicks, Chief of Police Recommended Action: That the City Council approve an Award of Contract to ProForce Law Enforcement in the amount of $30,491.26 for the purchase of thirty-five (35) tasers and holsters. 8. ACCEPTANCE OF THE "AVOID THE 28" OFFICE OF TRAFFIC SAFETY (OTS) TRAFFIC GRANT AND ADOPTION OF RESOLUTION IN SUPPORT OF THE OTS TRAFFIC GRANT GOALS IN THEIR ENTIRETY. Prepared bv: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Accept the Office of Traffic Safety (OTS) Grant; and 2) Adopt the Resolution by title only, title as follows, agreeing to support the grant proposals in their entirety; and 3) Increase estimated revenues (3525-11-Other Grants) in the General Fund for the grant total of $7,300; and 4) Approve appropriations from the fund balance of the General Fund as follows: 4003-11-183-05 (Overtime) $7,300. A Resolution of the City Council of the City of Cypress, Authorizing the Acceptance of the "Avoid the 28" Orange County Regional DUI Campaign and Agreement with the Office of Traffic Safety Grant Goals in their Entirety. November 13, 2007 Q ~ Page 7 9. EXECUTION OF PROMISSORY NOTE BETWEEN THE CITY OF CYPRESS AND THE CYPRESS REDEVELOPMENT AGENCY. Prepared bv: Richard Storev, Assistant Citv Manaaer/Director of Finance and Administrative Services Recommended Action: That the City Council authorize City staff to execute the Repayment Agreement and Promissory Note (Exhibit "B") in the amount of $20,000,000 with the Cypress Redevelopment Agency to renew a maturing Promissory Note that was used for the purchase of land, with the repayment by the Agency being made from the proceeds resulting from reselling the land for development. 10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2007-08 FQR WARRANTS NO. 83360 THROUGH 83572. Prepared bv: Richard Storev, Assistant Citv Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2007-08. END OF CONSENT CALENDAR ORDINANCES (11) 11. INTRODUCTION OF THE FIRST READING OF ORDINANCES FOR THE LATEST 2007 CALIFORNIA MODEL BUILDING, FIRE, ELECTRICAL, AND PLUMBING CODES WITH AMENDMENTS FOR THE CITY OF CYPRESS AND SETTING A PUBLIC HEARING DATE. Prepared bv: Bob Decker, Buildina Official Recommended Action: That the City Council introduce for first reading the Ordinances by title only, titles as follows, adopting the current model Building, Fire, Electrical, and Plumbing Codes, with amendments, for the City of Cypress, and simultaneously set for public hearing the four Ordinances. November 13, 2007 ~ 4 Pa e 8 9 An Ordinance of the City Council of the City of Cypress, California, Amending Sections 5-1 and 5-2 of Chapter 5 of the Cypress City Code, Thereby Adopting by Reference the Following Codes with Certain Amendments Thereto: the 2006 Edition of the International Building Code, Also Known as the 2007 California Building Code, the 2006 Edition of the Uniform Mechanical Code, Also Known as the 2007 California Mechanical Code, the 1997 Edition of the Uniform Housing Code, the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings, the 2007 Edition of the California Administrative Code and the 2007 Edition of the California Building Code Standards and Repealing Ordinance No. 1032. An Ordinance of the City Council of the City of Cypress, California, Amending Chapter 8 of the Cypress City Code and Thereby Adopting by Reference the National Electrical Code, 2005 Edition, Also Known as the 2007 California Electrical Code with Certain Amendments and Repealing Ordinance No. 1034. An Ordinance of the City Council of the City of Cypress, California, Amending Chapter 19 of the Cypress City Code and Thereby Adopting by Reference the Following Codes with Certain Amendments Thereto: the 2006 Edition of the Uniform Plumbing Code, Also Known as the 2007 California Plumbing Code, the 1997 Edition of the Uniform Swimming Pool, Spa, and Hot Tub Code, the 1997 Edition of the Uniform Solar Energy Code, and the Uniform Plumbing Code Material and Instal~ation Standards and Repealing Ordinance No. 1035. An Ordinance of the City Council of the City of Cypress, California, Amending Section 5-3 of Chapter 5 of the Cypress Municipal Code, and Thereby Adopting by Reference the Following Code with Certain Amendments Thereto: the 2007 Edition of the California Fire Code and Replacing Ordinance No. 1033. NEW BUSINESS No items. , November 13, 2007 ~ Q Page 9 RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as fhe Cypress Redeve/opment Agency. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Redevelopment Agency requests separate action on a specific item. CONSENT CALENDAR (12) 12. EXECUTION OF PROMISSORY NOTE BETWEEN THE CYPRESS REDEVELOPMENT AGENCY AND THE CITY OF CYPRESS. Prepared bv: Richard Storev, Assistant Citv Manaaer/Director of Finance and Administrative Services Recommended Action: That the Cypress Redevelopment Agency Board authorize Agency staff to execute the Repayment Agreement and Promissory Note (Exhibit "B") in the amount of $20,000,000 with the City of Cypress to renew a maturing Promissory Note that was used for the purchase of land, with the repayment by the Agency being made from the proceeds resulting from reselling the land for development. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redeve/opment Agency on any matters within the jurisdiction of the City Council and/or fhe Cypress Redevelopment Agency provided that no action may be taken on off-Agenda ifems unless authorized by /aw. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items • November 13, 2007 ~ ~ Page 10 ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, November 26, 2007, beginning at 5:00 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 8tn day of November, 2007. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, NOVEMBER 9, 2007, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.