Ordinance No. 1209 200
ORDINANCE NO. 1209
AN ORDINANCE OF THE CITY OF CYPRESS, CALIFORNIA
AMENDING SECTION 2-128 OF THE CYPRESS MUNICIPAL CODE
RELATING TO CAMPAIGN FINANCE REPORTING AND APPROVING
ELECTRONIC AND PAPER METHODS OF FILING CAMPAIGN
FINANCE DISCLOSURE STATEMENTS
WHEREAS, California Government Code Section 84615 provides that a legislative body
of a local government agency may adopt an ordinance that requires an elected officer,
candidate, committee, or other person required to file statements, reports, or other documents
required by Chapter 4 of the Political Reform Act, except those who contributions and
expenditures each total less than Two Thousand Dollars ($2,000) in a calendar year, to file
such statements, reports, and other documents online or electronically with the City Clerk; and
WHEREAS, on March 25, 2024, the City entered into an agreement with a vendor
certified by the Secretary of State for campaign disclosure documents that meets the
requirements set by Government Code Section 84615; and
WHEREAS, the City Council approves the use of an electronic system, which includes
that it will operate securely and effectively and will not unduly burden filers; it must be available
free of charge to filers and the public for viewing filings; and it must include a procedure for
filers to comply with the requirement that they sign statements and reports under the penalty
of perjury.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES
ORDAIN AS FOLLOWS:
Section 1. Section 2-128 of the Cypress Municipal Code shall be amended in its entirety
to read as follows:
2-128. Reports.
(a) Required Use of Electronic Filing System.
(1) Except as set forth in subsection (i) of this Section 2-128, any
candidate, committee, or other person required to file specified statements,
reports, forms or other documents detailing contributions, expenditures,
independent expenditures or payments as required by Chapter 4 of Title 9 of the
California Government Code (also known as the Political Reform Act), and that
has received contributions or made expenditures of$2,000 or more in a calendar
year, may electronically file such statements using the City's online system
according to procedures established by the City Clerk. However, to ensure
reporting continuity, once a statement, report, form, or other document is filed
electronically on behalf of any candidate, committee, or other person, all future
statements, reports, forms, and other documents filed on behalf of that candidate,
committee, or other person must be filed electronically.
(2) A candidate, committee, or other person may choose not to use the
electronica filing system by filing all original statements, reports, forms, or other
documents in paper format with the City Clerk, until such time as the City Council
determines that electronic filing is mandatory for all filers.
(b) Paper Filing Not Required After Electronic Filing. Any candidate,
committee, or other person who has electronically filed a statement, report, form, or
other document using the City's online system is not also required to file a copy of that
document in a paper format with the City Clerk.
(c) Report Form. Reports, statements, forms or other documents required
shall be on the forms required by the Political Reform Act, and shall contain the following:
(1) The name, street address, and telephone number of the person or
committee making the contribution, expenditure, independent expenditure, or
payment and of the committee's treasurer.
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(2) If the report is related to a candidate, the full name of the candidate
and the city office for which the candidate seeks nomination or election.
(3) If the report is related to a city measure, the full name by which the
city measure is designated or proposed to be designated.
(4) The total amount of contributions received related to the candidate
for city office or city measure during the period covered by the report.
(5) The total amount of expenditures related to the candidate for city
office or city measure during the period covered by the report.
(6) The total amount of independent expenditures related to the
candidate for city office or city measure during the period covered by the report.
(7) The total amount of payments made related to the candidate for city
office or city measure during the period covered by the report.
(8) For each person for whom a contribution has been received, and/or
from each person to whom an expenditure, independent expenditure, or payment
has been made on behalf of a candidate for city office or city measure during the
period covered by the report:
a. His or her full name.
b. His or her street address.
c. If the person is a committee, the name of the committee, the
number assigned to the committee by the Secretary of State, or if
no number has been assigned, the full name and street address of
the treasurer of the committee.
d. The date of the contribution, expenditure, independent
expenditure, and/or payment.
e. The amount of the contribution, expenditure, independent
expenditure, and/or payment.
f. A brief description of the consideration for which each such
expenditure or independent expenditure was made and the value
of the consideration if less than the total amount of the same.
g. The cumulative amount of expenditures, independent
expenditures, and/or payments to such person over the period
covered by the report.
(d) Filing Schedule. Reports, statements, forms or other documents
required shall be filed semi-annually and/or as required under the Political Reform Act.
Reports, statements, forms or other documents detailing contributions and/or
expenditures shall be filed for the semiannual periods covering January 1 through June
30 and July 1 through December 31 by the deadlines set by the Fair Political Practices
Commission. A supplemental report shall also be filed for any candidate for city office
or for any city measure after the closing date of the semiannual report period in which
contribution(s), expenditure(s), independent expenditure(s) or payment(s) exceeds
$500. Such supplemental report shall be filed with the City Clerk's office by the deadlines
set by the Fair Political Practices Commission.
(e) Filing Options When a Copy Must be Filed with City Clerk. In any
instance in which an original statement, report, form or other document must be filed
with the Secretary of State or other agency, a copy of that document is required to be
filed with the City Clerk, the filer may electronically file a copy with the City Clerk, or may
file in a paper format.
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(f) Paper Filing When Cannot File Electronically. If, for technical reasons,
the City's system is not capable of accepting a particular type of statement, report, form
or other document, a candidate, committee, or other person shall timely file that
document in paper format with the City Clerk.
(g) Internet Posting of Data. The City Clerk shall ensure that the City's
system makes all electronically-filed statements, reports, forms, or other documents
available on the internet in an easily understood format that provides the greatest public
access. The data shall be made available on the internet shall not contain the street
name of the persons or entity representatives listed on the electronically filed forms or
any bank account number required to be disclosed by the filer. The City Clerk's office
shall also make a complete, unredacted copy of the statement, report, form or other
document available to the Fair Political Practices Commission for Government Code
Section 87200 filers.
(h) Records Retention. The City Clerk's office shall maintain records
according to the City's records retention schedule and applicable State law commencing
from the date filed, a secured, official version of each online or electronic statement,
report, form, or other document, which shall serve as the official version of that record.
(i) The reporting requirement contained herein shall apply only to candidates
seeking election for city office, their controlled committees, committees formed or
existing primarily to support or oppose the candidacy of a candidate for city office, to
committees formed or existing primarily to support or oppose the qualification of, or
passage of, a local ballot measure which is being voted on only in the city, and to city
general purpose committees active only within the city.
Section 2. Severability. That the City Council hereby declares that it would have passed
this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and
does hereby declare that any provisions of this Ordinance are severable, and, if for any reason
any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall
not affect the validity of the remaining parts of this Ordinance.
Section 3. Effective Date. This Ordinance shall become effective thirty (30) days from
its adoption.
Section 4. Certification. The Mayor shall sign and the City Clerk shall certify to the
passage of this Ordinance and shall cause the same to be published and posted pursuant to
the provisions of law in that regard.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cypress at a
regular meeting held on the 24th day of June, 2024. r,// 1-7',.: >-,--,;- -'
n/IAYOR OF THE C Y OF CYPRESS
ATTES
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CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the
foregoing Ordinance was duly adopted at a regular meeting of said City Council held on the
24th day of June, 2024, by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Burke, Mallari, Marquez, Peat and Minikus
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
CITY LERK OF THE CITY OF CYPRESS