2024.08.27 1119 Past Due Invoice for Unauthorized Credit Card Charges FINAL NOTICE_RedactedFrom:Peter Grant
To:Frances Marquez
Cc:Fred Galante; Scott Minikus
Subject:Past Due Invoice for Unauthorized Credit Card Charges FINAL NOTICE
Date:Tuesday, August 27, 2024 11:18:51 AM
Attachments:Invoice 12907.pdf
Credit Card Reimbursement Required.msg
Council Member Marquez,
The credit card reimbursement you are required to make is now nearly three weeks past due.
If, by Tuesday, September 3 at 9am, you have not made payment to the city or agreed to have
your expense allowance reduced to repay the unauthorized charges, it will be necessary for
the city to take the following actions:
1. Your city credit card will be deactivated
2. The City Council will be asked on September 9 to affirm that your expense allowance
will be reduced until the city has fully recovered the unauthorized charges
Should the city have to reduce your expense allowance to recover the unauthorized charges
without your agreement, you may be subject to other penalties.
Again, please immediately reimburse the city $399.24 as required by the invoice.
Peter Grant
City Manager
City of Cypress
Office 714-229-6680
Cellular 714-335-1685
pgrant@cypressca.org
From: Peter Grant <pgrant@cypressca.org>
Sent: August 12, 2024 16:57
To: Frances Marquez <fmarquez@cypressca.org>
Cc: Scott Minikus <SMinikus@cypressca.org>
Subject: Past Due Invoice for Unauthorized Credit Card Charges
Council Member Marquez,
On July 23, the city provided you with a credit card statement containing unauthorized charges
related to your attendance at the NALEO conference.
Reimbursement for those charges was due August 9 and is now past due.
Please reimburse the city $399.24 as required by the invoice.
Peter Grant
City Manager
City of Cypress
Office 714-229-6680
Cellular 714-335-1685
pgrant@cypressca.org
From:Peter Grant
To:Frances Marquez
Cc:Scott Minikus
Subject:Credit Card Reimbursement Required
Date:Tuesday, July 23, 2024 9:52:21 AM
Attachments:Marquez June 2024 Credit Card Statement.pdf
Council Member Marquez,
The city credit card statement detailing charges from June 16 to June 19 related to your
attendance at the NALEO conference is attached.
Please reimburse the city $399.24 as soon as possible and no later than 30 days from July 10.
For future reference, had this conference been approved by the City Council and budgeted,
the bulk of the charges would not be allowed as they were incurred prior to the start of the
conference on June 18.
Peter Grant
City Manager
City of Cypress
Office 714-229-6680
Cellular 714-335-1685
pgrant@cypressca.org
From: Peter Grant <pgrant@cypressca.org>
Sent: Tuesday, June 18, 2024 3:44 PM
To: Frances Marquez <fmarquez@cypressca.org>
Cc: Scott Minikus <SMinikus@cypressca.org>
Subject: RE: NALEO Conference
Council Member Marquez,
Congratulations on the scholarship (be sure to include its value on your FPPC and other tax
and economic interest filings). I hope you enjoy the NALEO event.
The City Council established the $275 expense allowance for exactly these sort of
circumstances - travel and conferencing that is not included in the Budget. To make the
reimbursement process as easy as possible, we will provide you an invoice for the charges to
the City's credit card.
Peter Grant
City Manager
City of Cypress
Office 714-229-6680
Cellular 714-335-1685
pgrant@cypressca.org
-----Original Message-----
From: Frances Marquez <fmarquez@cypressca.org>
Sent: June 18, 2024 07:09
To: Peter Grant <pgrant@cypressca.org>
Cc: Scott Minikus <SMinikus@cypressca.org>
Subject: Re: NALEO Conference
Peter,
The organization has paid for my registration, flight and hotel. I am only using the credit card for
meals and transportation which is minimal.
I have asked you for the opportunity to participate in a National Association of Latino Elected
Officials Conference twice and both times you denied my request. Last year I was unable to attend
because I had my deposition in downtown LA for the California Voting Rights Act Case. This year I
applied for a scholarship from the organization and they approved it. In the three and a half years I
have served on council, I have never received encouragement or support from the city regarding
conference attendance except for my first year when I attended the SCAG Conference. The past two
years i attended the SCAG conference only for the day because I did not receive support to attend
and I paid for my own expenses.
Frances
Sent from my iPhone
> On Jun 16, 2024, at 12:39 PM, Peter Grant <pgrant@cypressca.org> wrote:
>
> Council Member Marquez,
>
> This conference is not included in the Budget nor approved by the City Council. You will be
required to reimburse the city for any charges on your city-issued credit card or request the City
Council retroactively approve your attendance and expenditures.
>
> Please note, I have copied the Mayor on this email so he is aware of the potential that you will
request an item be added to an upcoming City Council agenda. This must be done during the current
fiscal year.
>
> Peter Grant
> City Manager
>
>> On Jun 16, 2024, at 06:51, Frances Marquez <fmarquez@cypressca.org> wrote:
>>
>> Peter,
>> I will attend the NALEO Conference this week and will be traveling today. I will be using the city
credit card to take care of transportation and meal expenses.
>> Sincerely,
>> Frances