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Agenda 2007-12-10 . . ~ .r.-~... AGENDA r. ~ _ _ _ ~ CITY OF CYPRESS CITY COUNCIL PRO ESS REGULAR MEETING MONDAY, DECEMBER 10, 2007 5:30 P.M., 7:00 P.M. Public Hearings at 7.~00 P.M. COUNCIL CHAMBERS 5275 Orange Avenu,~, CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR/AGENCY CHAIR PHIL LUEBBEN MAYOR PRO TEM/AGENCY VICE CHAIR TODD SEYMORE COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARQ MEMBER LEROY MILLS ~ COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN <<; ; ORAL COMMUNICATIONS ~ The public may at this time address the members of the City Council and the Cypress Redeve/opment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limif their commenfs to no more than three minutes each. This Agenda cantarns a brief general dascription of each item to be considered. Except as otherwise provided by law, no action or discussion sha11 be taken on any item not appearing r'n the tollowing Agenda. Supporting documents, including staff reports, are available far review in the City C/erk's office. Cit Council A endas/Minures are available at www.ci.c ress.ca.us. December 10, 2007 Page 2 WORKSHOP ORANGE COUNTY FIRE AUTHORITY JOINT SESSION POWERS AGREEMENT OVERVIEW Recess the meeting to Closed Session. CLOSED CYPRESS REDEVELOPMENT AGENCY ITEMS: SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 241-091-22, 23, 24, 25 and 26; Consisting of Approximately 13.329 Acres North of Katella Avenue Between Winners Circle and Siboney Street Party Negotiating With: Hopkins Real Estate Group Negotiating Party: Director of Community Development/Deputy Executive Director Under Negotiation: Terms of Payment RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION CHAPLAIN JERRY SHUMARD Cypress Police Department PRESENTATIONS PRESENTATION BY ORANGE COUNTY FIRE AUTHORITY ON THE RECENT SANTIAGO FIRE December 10, 2007 Page 3 CITY COUNCIL ELECTION OF MAYOR AND MAYOR PRO TEM REORGANIZATION PRESENTATIONS PRESENTATION OF MAYOR'S PLAQUE TO OUTGOING MAYOR PHIL LUEBBEN RECESS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you wou/d like to address the City Council, p/ease complete the white SPEAKER'S CARD. The card is availab/e at the speaker's podium or from the City C/erk. Please identify on the card your name, address, and the item on which you would like fo speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. December 10, 2007 Page 4 PUBLIC HEARINGS (1) Public Comments Restricfed to Ten Minutes Per Speaker, Unless E~ended by the City Council and/or the Cypress Redeve/opment Agency. CYPRESS REDEVELOPMENT AGENCY: 1. PUBLIC HEARING REGARDING THE MID-TERM REVIEW OF THE CYPRESS REDEVELOPMENT AGENCY'S FIVE YEAR IMPLEMENTATION PLANS. Prepared bv: Steve Clarke, Redevelopment Proiect Manaaer Recommended Action: That the Agency Board conduct a public hearing to receive public testimony and review each Redevelopment Plan and corresponding Implementation Plan, and receive and file the Mid-Term Implementation Plan Review Report. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (2 -12) 2. APPROVAL OF MINUTES. Meeting of November 26, 2007 Prepared bv: Denise Basham, Citv Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. December 10, 2007 Page 5 4. APPROVAL OF FIRST AMENDMENT TO THE AMENDED JOINT POWERS AUTHORITY AGREEMENT GOVERNING THE ORANGE COUNTY FIRE AUTHORITY. Prepared bv: June Liu, Administrative Services Manager Recommended Action: That the City Council approve the First Amendment to the Amended Joint Powers Agreement of the Orange County Fire Authority (OCFA) and direct staff to return the signed document to the Orange County Fire Authority, Clerk of the Authority. 5. ACCEPTANCE OF FISCAL YEAR 2006-2007 ANNUAL REPORT FOR THE CYPRESS REDEVELOPMENT AGENCY. Prepared bv: Steve Clarke, Redevelopment Proiect Manaaer Recommended Action: That the City Council accept and direct staff to file the Fiscal Year 2006-2007 Annual Report of the Cypress Redevelopment Agency with the State Department of Housing and Community Development by December 31, 2007. 6. APPROVAL OF PLANS AND SPECIFICATIONS FOR CONSTRUCTION OF GATEWAY MONUMENT SIGNS ON KATELLA AVENUE, PUBLIC WORKS PROJECT NO. 2007-21. Prepared bv: Keith Carter, Associate EnaineerlTraffic Recommended Action: That the City Council approve the plans and specifications for Construction of Gateway Monument Signs on Katella Avenue, Public Works Project No. 2007-21. 7. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR ADA CURB RAMP INSTALLATION AT VARIOUS LOCATIONS, PUBLIC WORKS PROJECT NO. 2007-15. Prepared bv: Kamran Dadbeh, Assistant Citv Enaineer Recommended Action: That the City Council: 1) Approve the plans and specifications for Americans with Disabilities Act (ADA) Curb Ramp Installation at Various Locations, Public Works Project No. 2007-15; and 2) Authorize staff to solicit bids for the project. December 10, 2007 Page 6 8. AWARD OF CONTRACT FOR THE 2007/08 RESIDENTIAL AND ARTERIAL STREETS SLURRY SEAL, PUBLIC WORKS PROJECT NO. 2007-13. Prepared bv: Nick Manqkalakiri, Assistant Enaineer Recommended Action: That the City Council: 1) Award a contract for the 2007/08 Residential and Arterial Streets Slurry Seal, Public Works Project No. 2007-13, in the amount of $912,535, to the lowest responsible bidder American Asphalt South Inc., Fontana, California; and 2) Authorize a contingency of $136,880.25 (15% of Bid Amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 9. APPROVAL OF PLANS AND SPECIFICATIONS FOR RESIDENTIAL AND ARTERIAL STREETS OVERLAY, PUBLIC WORKS PROJECT NO. 2007-18. Prepared bv: Nick Manakalakiri, Assistant Enaineer Recommended Action: That the City Council approve the plans and specifications for the Residential and Arterial Streets Overlay, Public Works Project No. 2007-18. 10. AWARD OF CONSULTANT AGREEMENT FOR MECHANICAL DESIGN FOR REPLACEMENT OF HVAC SYSTEMS AT CITY HALL, POLICE DEPARTMENT, SENIOR CENTER, AND MAINTENANCE YARD, PUBLIC WORKS PROJECT NO. 2007-04. Prepared bv: Jim Gorin, Associate Enaineer ~ Recommended Action: That the City Council award a Consultant Services Agreement for preparation of plans, specifications, and estimate for Replacement of HVAC Systems at City Hall, Police Department, Senior Center, and Maintenance Yard, for an amount not to exceed $110,730, to Marketable Engineered Projects, 2377 Crenshaw Blvd., Suite 156, Torrance, California 90501; and authorize $16,600 (15% of award amount), as contingency to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer. December 10, 2007 Page 7 11. ACCEPTANCE OF THE OFFICE OF TRAFFIC SAFETY (OTS) TRAFFIC GRANT. Prepared bv: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Accept the Office of Traffic Safety (OTS) Grant; and 2) Increase estimated revenues (3525-11-Grants) in the General Fund for the grant total of $62,384; and 3) Approve appropriations from the fund balance of the General Fund as follows: 4003-11-184-05 (overtime) in the amount of $62,384. 12. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2007-08 FOR WARRANTS NO. 83781 THROUGH 83923. Prepared bv: Richard Storev, Assistant Citv Manaaer/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2007-08. END OF CONSENT CALENDAR ORDINANCES (13) 13. AMENDMENT TO SECTION 13-21 OF THE CYPRESS MUNICIPAL CODE AND THE CITY'S WATER QUALITY ORDINANCE RELATIVE TO DOMESTIC SEWAGE EXCEPTION. Prepared bv: Gonzo Vazquez, Water Qualitv Manaaer Recommended Action: That the City Council introduce for first reading the Ordinance by title only, title as follows, amending Section 13-21 of the Cypress Municipal Code relative to the City's Water Quality Ordinance and removing reference to domestic sewage as an exempted discharge under the City's National Pollutant Discharge Elimination System (NPDES) Stormwater Permit. An Ordinance of the City Council of the City of Cypress, and the Ex Officio Governing Body of the Cypress Recreation and Park District, Amending Chapter 13 Article IV, Section 13-21 Related to Implementation Of the Federal Clean Water Act. December 10, 2007 Page 8 ORDINANCES (SECOND READING) (14) 14. SECOND READING OF AN ORDINANCE RELATED TO THE ESTABLISHMENT OF A REQUIREMENT TO SUBMIT AND COMPLY WITH A MATERIALS QUESTIONNAIRE FOR CERTAIN CONSTRUCTION AND DEMOLITION PROJECTS. Prepared bv: Antonia Castro, Management Analvst Recommended Action: That the City Council adopt the Ordinance by title only, title as follows, adding Article VIII to Chapter 12 of the Cypress Municipal Code establishing a requirement to submit and comply with a Materials Questionnaire for certain construction and demolition projects. An Ordinance of the City Council of the City of Cypress, California, Adding Article VIII to Chapter 12 of the Cypress Municipal Code Establishing a Requirement to Submit and Comply With a Materials Questionnaire for Certain Construction and Demolition Projects. NEW BUSINESS (15 -16) 15. APPOINTMENTS OF CITY COUNCIL MEMBERS TO VARIOUS ORGANIZATIONS AND COMMITTEES. Prepared bv: Denise Basham, Citv Clerk Recommended Action: That the City Council confirm the Mayor's appointments to the various organizations and committees. 16. REAPPOINTMENT OF CITY'S REPRESENTATIVE TO THE ORANGE COUNTY VECTOR CONTROL DISTRICT. Prepared bv: Denise Basham, Citv Clerk Recommended Action: That the City Council consider the reappointment of Sandra Montez as the Cypress representative to the Orange County Vector Control District for either a two or four year term of office. December 10, 2007 Page 9 RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS (17) The Cypress City Council, Acting as the Cypress Redevelopment Agency. NEW BUSINESS: 17. ELECTION OF AGENCY CHAIR AND VICE CHAIR. Prepared bv: Denise Basham, Citv Clerk Recommended Action: That the Cypress Redevelopment Agency conduct an election for its Chair and Vice Chair for one-year terms, expiring in December 2008. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redeve/opment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopmenf Agency provided that no action may be taken on off-Agenda items unless authorized by /aw. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS •Reports on Committee Assignments •Other Items ITEMS FROM CITY MANAGER December 10, 2007 Page 10 ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, January 14, 2008, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 5th day of December, 2007. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, DECEMBER 7, 2007, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.