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Agenda 2008-01-14 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 14, 2008 4:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 4:30 P.M. Council Chambers ROLL CALL MAYOR/AGENCY CHAIR TODD SEYMORE MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS COUNCILMEMBER/BOARD MEMBER DOUG BAILEY COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office. City Council Agendas/Minutes are available at www.ci.cypress.ca.us. January 14, 2008 Page 2 RICHARD MELIM V. CITY OF CYPRESS - OAH NO. L2007070862 Prepared by: Cathy Thompson, Human Resources Manager Recommended Action: No recommendation due to the nature of City Council’s review and discretion in this matter to either 1) adopt the proposed decision in its entirety; 2) amend the decision; or 3) reject the decision. 2007 CHAMPIONS RALLY 5:30 P.M. HONORING CYPRESS HIGH Civic Center Green SCHOOL RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY January 14, 2008 Page 3 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency. No items. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. CONSENT CALENDAR (1 – 16) 1. APPROVAL OF MINUTES. Meeting of December 10, 2007 Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. January 14, 2008 Page 4 2. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 3. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE INSTALLATION OF A WROUGHT IRON FENCE AND GATE AND MASONRY PILASTERS ALONG THE NORTH SIDE OF DARRELL ESSEX PARK, PUBLIC WORKS PROJECT NO. 2007-22. Prepared by: Kamran Dadbeh, Assistant City Engineer Recommended Action: That the City Council approve the plans and specifications for Installation of a Wrought Iron Fence and Gate and Masonry Pilasters along the north side of Darrell Essex Park, Public Works Project No. 2007-22. 4. APPROVAL OF PLANS AND SPECIFICATIONS FOR MARION AVENUE SEWER RELINING, PUBLIC WORKS PROJECT NO. 2006-17. Prepared by: Nick Mangkalakiri, Assistant Engineer Recommended Action: That the City Council approve the plans and specifications for Marion Avenue Sewer Relining, Public Works Project No. 2006-17. 5. AWARD OF CONTRACT FOR THE CATCH BASIN SCREEN INSTALLATIONS, PUBLIC WORKS PROJECT NO. 2007-08. Prepared by: Nick Mangkalakiri, Assistant Engineer Recommended Action: That the City Council: 1) Authorize an increase in Estimated Revenues by $60,149.94 in Account No. 3525-41 (Other Grants) for the receipt of funds from the County of Orange; and 2) Authorize the appropriation of funds received from the County of Orange to Account No. 4187-41-281-08, during fiscal year 2007-2008, for use in the purchase and installation of catch basin screens; and 3) Award a contract for the Catch Basin Screen Installations, Public Works Project No. 2007-08, in the amount of $52,299.94, to the lowest responsible bidder G2 Construction, Garden Grove, California; and 4) Authorize a contingency of $7,850 (15% of Bid Amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. January 14, 2008 Page 5 6. AWARD OF CONTRACT FOR DESIGN/BUILD FOR KEYCARD ACCESS SYSTEM AT CITY HALL AND COUNCIL CHAMBER, PUBLIC WORKS PROJECT NO. 2007-11. Prepared by: Jim Gorin, Associate Engineer Recommended Action: That the City Council: 1) Award a contract for Design/Build for Keycard Access System at City Hall and Council Chamber, Public Works Project No. 2007-11, in the amount of $38,182.95, to the lowest responsible bidder and most qualified bidder, Enterprise Security, Anaheim, California; and 2) Authorize a contingency of $5,700 (15% of Bid Amount), and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority. 7. ADOPTION OF RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION FOR THE COUNTY OF ORANGE’S INAUGURAL REGIONAL RECYCLING AND WASTE DIVERSION GRANT PROGRAM AND APPROPRIATION OF FUNDS. Prepared by: Antonia Castro, Management Analyst Recommended Action: That the City Council: 1) Adopt the Resolution by title only, title as follows, authorizing submittal of an application for funds for the County of Orange’s Inaugural Regional Recycling and Waste Diversion Grant Program; and 2) Authorize the City of Cypress to serve as the administering agency of the grant on behalf of the Cities of La Palma, Los Alamitos, and Stanton; and 3) Appropriate $80,000 from the unreserved fund balance of the City’s General Fund to account 4187-11-120-07 (Contract Services – Private); and 4) Increase estimated revenues in the City’s General Fund by $80,000 to account 3525-11 (Other Grants). A Resolution of the City Council of the City of Cypress, Authorizing Submittal of Application to the County of Orange for the Inaugural Regional Recycling and Waste Diversion Grant Program. January 14, 2008 Page 6 8. APPROVAL OF AGREEMENT FOR TRANSFER OR PURCHASE OF EQUIPMENT OR SERVICES OR REIMBURSEMENT OF TRAINING COSTS FOR FY 2007 URBAN AREA SECURITY INITIATIVE (UASI). Prepared by: Rick Hicks, Chief of Police Recommended Action: That the City Council: 1) Approve the recommended purchase of equipment or services, or training reimbursement provided by the Urban Area Security Initiative (UASI) grant program; and 2) Approve the increase to the estimated revenues in the General Fund in Other Grants, account number 3525-11-999-99, in the amount of $3,172 for the 2007 UASI grant; and 3) Approve the appropriation of $3,172 from the 2007 UASI grant to the unreserved fund balance of the General Fund to Emergency Services Training, account number 4206-11-180-05, for training related to terrorism; and 4) Authorize the Mayor to execute two (2) original copies of the “Agreement for Transfer or Purchase of Equipment or Services or Reimbursement of Training Costs for FY07 Urban Areas Security Initiative (UASI)” and attached Exhibits. 9. ACCEPTANCE OF THE AUDIT REPORT TO THE CITY COUNCIL AND MANAGEMENT AND MANAGEMENT’S RESPONSE TO THE AUDIT REPORT TO THE CITY COUNCIL AND MANAGEMENT FOR THE FISCAL YEAR ENDED JUNE 30, 2007. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Auditor’s Report to the City Council and Management and Management’s Response to the Auditor’s Report to the City Council and Management. 10. ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO THE CITY OF CYPRESS’ APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2008. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the report on Agreed-Upon Procedures Applied to the City of Cypress’ Appropriation Limit for the Fiscal Year Ending June 30, 2008. January 14, 2008 Page 7 11. ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2007. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the report. 12. ACCEPTANCE OF THE SINGLE AUDIT REPORT OF THE CITY OF CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2007. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Single Audit Report of the City of Cypress for the Fiscal Year Ended June 30, 2007. 13. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF NOVEMBER, 2007. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of November, 2007. 14. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2007-08 FOR WARRANTS NO. 83924 THROUGH 84486. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2007-08. January 14, 2008 Page 8 Recreation & Park District Matters: 15. ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO THE CYPRESS RECREATION AND PARK DISTRICT’S APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2008. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, receive and file the report on Agreed-Upon Procedures Applied to the Cypress Recreation and Park District’s Appropriation Limit for the Fiscal Year Ending June 30, 2008. 16. ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS RECREATION AND PARK DISTRICT FOR THE FISCAL YEAR ENDED JUNE 30, 2007. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, receive and file the report. END OF CONSENT CALENDAR ORDINANCES (SECOND READING) (17) 17. SECOND READING OF AN ORDINANCE AMENDING SECTION 13-21 OF THE CYPRESS MUNICIPAL CODE AND THE CITY’S WATER QUALITY ORDINANCE RELATIVE TO DOMESTIC SEWAGE EXCEPTION. Prepared by: Gonzo Vazquez, Water Quality Manager Recommended Action: That the City Council adopt the Ordinance by title only, title as follows, amending Section 13-21 of the Cypress Municipal Code relative to the City’s Water Quality Ordinance and removing reference to domestic sewage as an exempted discharge under the City’s National Pollutant Discharge Elimination System (NPDES) Stormwater Permit. January 14, 2008 Page 9 An Ordinance of the City Council of the City of Cypress, and the Ex Officio Governing Body of the Cypress Recreation and Park District, Amending Chapter 13 Article IV, Section 13-21 Related to Implementation Of the Federal Clean Water Act. NEW BUSINESS No items. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. No items. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Redevelopment Agency requests separate action on a specific item. CONSENT CALENDAR (18) 18. ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS REDEVELOPMENT AGENCY FOR THE FISCAL YEAR ENDED JUNE 30, 2007. Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services Recommended Action: That the Cypress Redevelopment Agency receive and file the report. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. January 14, 2008 Page 10 ITEMS FROM CITY COUNCIL MEMBERS ? Reports on Committee Assignments ? Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, January 28, 2008, beginning at 5:00 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this th 9 day of January, 2008. ________________________________ Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, JANUARY 11, 2008, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.