11-19-2024 MinutesRECREATION
MINUTES OF A MEETING OF THE CYPRESS
RECREATION AND COMMUNITY SERVICES COMMISSION
November 19, 2024
The regular meeting of the Cypress Recreation and Community Services Commission was called to order
at 6:00 p.m. on Tuesday, November 19, 2024, in the Cypress Community Center Garden Room.
PRESENT: Commission Chair Dronkers, Commission Vice Chair Edwards, Commissioners
Cervantes, Erbe, Jackson, Logovii, and Ridgeway.
ABSENT: None
Also present, Jeff Draper, Director of Recreation and Community Services; Ian Kokot, Recreation and
Community Services Manager; Ervy Rodriguez, Recreation Supervisor.
PLEDGE OF ALLEGIANCE
The pledge of the flag was led by Commission Chair Dronkers.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the
Commission)
Commission Chair Dronkers recognized Youth Action Committee members Aarya Banerjee, Sherman
Leung, Vihan Revagad, and Aryan Sharma.
NEW BUSINESS
1. Approve Minutes — Meeting of September 17, 2024, and October 29, 2024
It was moved by Commission Vice Chair Edwards, and seconded by Commissioner Jackson, to approve
the minutes of the September 17, 2024, meeting.
Motion was carried by the following roll call vote:
AYES: 5 COMMISSIONERS: Cervantes, Edwards, Jackson, Logovii, Ridgeway
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
ABSTAIN: 2 COMMISSIONERS: Dronkers, Erbe
It was moved by Commissioner Ridgeway, and seconded by Commissioner Erbe, to approve the minutes
of the special meeting of October 29, 2024.
Motion was carried by the following roll call vote:
AYES: 7 COMMISSIONERS: Cervantes, Dronkers, Edwards, Erbe, Jackson, Logovii, Ridgeway
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
2. 2024 Holiday Decorating Contest
The Recreation Manager provided background and reported on the two new categories, Small Spaces and
Business.
Commission Chair Dronkers suggested dividing up the categories for judging.
Small Spaces, Business, and Gingerbread: Commissioners Erbe, Logovii, and Ridgeway.
Light Up the Town and Toyland: Commissioners Cervantes and Dronkers.
Classic Christmas and Santa's Workshop: Commissioners Edwards and Jackson.
Commission Chair Dronkers asked about deadlines for receiving addresses and maps of entries and for
voting and receiving yard signs.
The Recreation Manager confirmed that addresses and maps will be emailed to Commissioners after the 5
p.m. December 13 deadline; Commissioners will vote on categories at the December 17 meeting, and yard
signs will be ready on December 18.
3. Park Pavilion Rental Rates
The Director reviewed the approval by Council and Commission at the September 9 joint meeting for
updates to the Field and Facility Rental Policy and recommended hourly rates for reservable pavilions to be
consistent with those at Lexington Park.
Discussion ensued between Commissioners and staff.
It was moved by Commissioner Ridgeway, and seconded by Commissioner Logovii, to approve the
recommended hourly resident rate of $24.00 for small pavilions, hourly resident rate of $41.00 for large
pavilions, and an hourly commercial rate of $61.00.
Motion was carried by the following roll call vote:
AYES: 7 COMMISSIONERS: Cervantes, Dronkers, Edwards, Erbe, Jackson, Logovii, Ridgeway
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
4. Registration Procedures and Refund Policies
The Director provided background on Recreation and Community Services' registration and refund policies
and asked that an ad hoc committee be formed to propose updates to current policies.
Discussion ensued between Commissioners and staff.
It was moved by Commission Vice Chair Edwards, and seconded by Commissioner Jackson, to approve
an ad hoc committee consisting of Commission Chair Dronkers and Commissioners Erbe and Ridgeway to
review and recommend updates to current registration and refund policies.
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Motion was carried by the following roll call vote:
AYES: 7 COMMISSIONERS: Cervantes, Dronkers, Edwards, Erbe, Jackson, Logovii, Ridgeway
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
5. American Flag Retirement
The Director provided an overview and addresses to local VFW posts for flag disposal.
Discussion ensued between Commissioners and staff.
It was moved by Commission Vice Chair Edwards, and seconded by Commissioner Ridgeway, to receive
and file the report on American flag retirement.
Motion was carried by the following roll call vote:
AYES: 7 COMMISSIONERS: Cervantes, Dronkers, Edwards, Erbe, Jackson, Logovii, Ridgeway
NOES: 0 COMMISSIONERS: None
ABSENT: 0 COMMISSIONERS: None
6. Consideration of Proposed Statue/Sculpture Donation from Friends of Cypress Cultural Arts
The Director provided background, reviewed the Art in Public Places policy, and asked the Commissioners
to provide a recommendation to Council to accept or not accept the two donated art pieces plus installation.
Following discussion between Commissioners and staff, the Director recommended bringing this item back
in January or February after speaking with a representative of Friends of Cypress Cultural Arts.
ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the Commission)
None.
Commission Chair Dronkers left the meeting at 7:20 p.m.
STAFF REPORTS AND DISCUSSION:
Arnold Cypress Park Update
The Director: Building to be delivered November 20; synthetic turf to be installed.
The Recreation Manager: Non -Profit Grant Request application packets mailed out; field renovations at
Lexington and Oak Knoll Parks. Reported on graffiti at various Cypress parks, with Mackay Park being
especially hard hit, and that Cypress P.D. is monitoring.
OTHER PERTINENT INFORMATION FROM COMMISSION MEMBERS:
Commissioner Cervantes: asked if Orange County Fire Authority does an open house.
The Director stated that he can reach out to OFCA to ask for information on future open houses.
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Commissioner Jackson: spoke of noticing Lexington Park natural turf field being closed often and asked if
that can be agendized for a future Commission meeting.
The Recreation Manager responded that the natural turf field gets shut down twice a year for turf renovations
and can bring back at a future meeting about options.
Commissioner Logovii: spoke of feedback received from Halloween Decorating Contest participants about
submitting multiple photos or videos.
The Recreation Manager informed the City's website does not support video, and of limiting to one picture
per entry to avoid potential photoshopped homes taken from the internet.
Commission Vice Chair Edwards: attended an event hosted by Cypress Library.
ADJOURNMENT:
It was moved by Commissioner Jackson, and seconded by Commissioner Ridgeway, to adjourn the meeting
at 7:42 p.m. to the regular meeting of December 17, 2024, to be held in the Cypress Community Center
Conference Room at 6:00 p.m.
ATTEST:
SECRETARY TO THE RECREATION AND
COMMUNITY SERVICES COMMISSION
CHAIR OF THE RECREATION AND COMMUNITY
SERVICES COMMISSION
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